Poland Board of Selectmen
Minutes of Meeting
January 15, 2008
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Wendy Sanborn and Erland Torrey present. Selectmen Sandra Knowles and Joseph Cimino were absent with notification. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of December 18, 2007 and January 2, 2008. Selectman Sanborn seconded the motion. Discussion: One correction was made to the January 2, 2008 minutes to reflect the correct selectman making a motion.
Vote: 3-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
No discussions.
BIDS
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Report – No discussion on report. It was explained that the 2003 IRS fine relating to the schools W-2’s & W-9’s for that period is part of the payables submitted to the Board for approval tonight. The IRS will not review the files until the fine is paid. The Town Manager feels the error was that of the IRS and a refund will be issued. On another note, the school financial office is working on covering the shortfall in the school lunch program through their capital improvement funds as the shortfall was brought about by the need to purchase equipment.
Communications - The following materials were included in the meeting packets:
Revaluation solicitation list and confirmation
Comprehensive Planning Committee – Minutes 12/19/07
Monthly Department Reports
Fire Rescue Accounts Receivable Report
Custom Employee Report
School Lunch Activity
Traffic Noise Analysis/MDOT response
CIP Drafts (Roads/All Other)
OLD BUSINESS
Poland Spring Bottling – Tabled until 2/5/08
Birch Drive Project – Change Order for completion date.
Selectman Sanborn moved to approve the Birch Drive Project Change Order #1 which increases the project expense by $2,370.00 to provide a driveway with a 6’ underdrain and to amend the project finish date to May 9, 2008. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Ricker Road Project – Easement Exchange – It was the consensus of the Board to put this before the townspeople at the upcoming Annual Town Meeting.
Solid Waste Recommendations – No changes – Public Hearing to be held January 29, 2008.
Town Hall Survey – The survey met the Board’s approval.
New Business
Homeland Security Grant – This is the biggest grant awarded in Androscoggin County. The $224,500.00 will provide the middle/high school with a back up generator system and also supply crates for animals during a catastrophe. The grant covers equipment plus installation.
Code Enforcement Fee Schedule – First Reading - no changes – Public Hearing to be held January 29, 2008.
ASSESSING BUSINESS
Payables
Selectman Torrey moved to approve the bills payable from January 3, 2008 through January 15, 2008 in the amount of $128,583.43. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Any Other Business
None.
Adjourn
Selectman Torrey moved to adjourn at 8:21pm. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recorded by: Rosemary E. Roy
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