Poland Board of Selectmen
Minutes of Meeting
January 2, 2008
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Sandra Knowles, Wendy Sanborn, Erland Torrey and Joseph Cimino present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting - December 18, 2007 – Not available.
Appointments
Selectman Sanborn moved to appoint Fred Huntress, Jr. to the Conservation Commission. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Sanborn moved to appoint Donald Stover to the Conservation Commission. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Norm Beauparlant came before the Board on behalf of the Charter Commission to request a 12-week extension which will allow the Charter Commission adequate time to complete the project. The commission’s time line was discussed with the final vote to be put before the townspeople on June 10, 2008.
Selectman Sanborn moved to grant the Charter Commission a twelve-week extension to complete the proposed town Charter and that it will coincide with June 10, 2008 primary election. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report - The Town Manager provided a brief verbal summary of his report for the Board.
The Board will review the Poland Spring Bottling proposed change in the repayment schedule and will discuss it at the next meeting.
It was noted that the town’s current assessing agent would gladly meet with the Board/public to discuss how his company carries out the assessment process.
A discussion then took place on whether or not the Board should solicit bids again for the town’s revaluation.
Selectman Ferland (voted on the prevailing side of original vote) moved to reconsider the vote to award the revaluation bid to RJD Appraisal. Selectman Sanborn seconded the motion. Discussion: Consensus of the Board that this would be the final request for proposal. Selectman Sanborn and Cimino requested to be more involved with the RFP process. Selectman Knowles feels that they should stay with the bid already received, as it is a good price.
Vote: 3-yes 2-no (Selectman Torrey and Knowles voted in the negative.)
Selectman Sanborn moved to send out a new request for proposals on the town’s revaluation. Selectman Cimino seconded the motion. Discussion: The process must move quickly to get the bids out and back in time to include the cost in the FYE 2009 budget. The Maine Revenue listing for assessing firms will be used to solicit bids.
Vote: 3-yes 2-no (Selectman Torrey and Knowles voted in the negative.)
Financial Report – General Assistance is high. Selectman Knowles stated it is high in Mechanic Falls as well.
Communications – None.
OLD BUSINESS
Old School House Building Use Resolution – Selectman Sanborn moved to approve and sign the Old School House Use Resolution. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Appointment Ordinance - Selectman Cimino moved to request and sign the declaration to have the proposed Appointment Ordinance go before the townspeople at the April 5, 2008 town meeting. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
Ricker Memorial Library – Written clarification was provided to the Board by the town’s attorney that the Ricker Library does fall under the general authority of the Board of Selectmen, however formally managed by the Library Trustees. In direct relation to liability insurance and alike, these are the responsibilities of the town and have been taken care of. The library is now booked as a town asset.
Mailbox Guidelines Policy – The Board did not feel this was something they wished to adopt.
Bakerstown Alternative HS Program/Town Hall Use – Bakerstown will not be renewing their lease this coming July of the space downstairs in the town hall. A discussion took place on what the future uses of the building would be. The Board asked the Town Manager to prepare and solicit a survey to the townspeople on what they would like to see the building used for. The manager suggested that he would like at some point, to have a workshop with the Board regarding the uses, repairs and preservation of the building.
Citizen Request for Action – Citizen Peter Thibodeau came before the Board to request a street light be put up on Route 26 at the bottom of the curve where Middle and Upper Range meet near the Flying Lobster restaurant. He stated it is a very dangerous area especially in poor and severe weather conditions.
Selectman Knowles moved to have a street light put up on Route 26 near the Flying Lobster restaurant where the Middle and Upper Range ponds meet. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 2-no (Selectmen Cimino and Ferland voted in the negative.)
Payables
Selectman Knowles moved to approve the bills payable from December 18, 2007 through January 2, 2008 in the amount of $135,048.43. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Selectman Sanborn (voted on the prevailing side of original vote) moved to reconsider the request to put the Appointment Ordinance before the townspeople at the April town meeting. Selectman Knowles seconded the motion. Discussion: Selectman Sanborn would like to change her vote as she feels 5 is too small for a committee number.
Vote: 5-yes 0-no
Selectman Sanborn moved to request and sign the declaration to have the proposed Appointment Ordinance go before the townspeople at the April 5, 2008 town meeting. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 1-no (Selectman Sanborn voted in the negative.)
Executive Session
Selectman Sanborn moved that the Board of Selectmen enter into executive session with the Town Manager pursuant to Title I, MRSA, and Chapter 13 Public Records and Proceedings, § 405 Executive Sessions, § 6(a) to discuss a personnel matter and legal negotiations. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Executive session ended at 9:02pm.
Selectman Sanborn moved to offer Mr. Morrison of Plains Road $3,000.00 in exchange for the required drainage easement. Selectman Knowles seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Adjourn
Selectman Torrey moved to adjourn at 9:08pm. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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