Poland Board of Selectmen
Minutes of Meeting
December 16, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, and Peter J. Bolduc, Jr. present. Selectman Cimino was absent with notification. The Town Manager and Recording Secretary were also present.
Pledge of Allegiance
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of November 18, 2008. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Torrey moved to approve the meeting minutes of December 2, 2008. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Resident Stan Tetenman spoke to the Board regarding the town’s revaluation. Concerned with the poor economy and the market price for homes today as opposed to one or two years ago he asked the Board of Selectmen to consider a moratorium on the revaluation. The Board responded in support of Mr. Tetenman’s concerns and felt that it would be helpful to residents to hold a public meeting to have the assessing agent explain the process used to compute a home’s current value. It was also noted by the Board that all or some of the revaluation figures could be applied. The final determination and decision will be that of the Board’s and they do intend to take into full consideration the
current economic situation the country is in.
Resident George Sanborn did not feel it was in the best interest of the town and it’s residents to hold off on the revaluation, as it has been needed for a long time.
The Town Manager will set up a meeting date with John O’Donnell & Associates.
SPECIAL COMMUNICATIONS:
The Town Manager presented an overview of the FYE 2008 audit report findings to the Board. Ron Smith, president of RHR Smith & Company discussed with the Board the audit and stated that the town’s financial picture is in significantly better condition then it was two years ago. With a positive fund balance and a building operational fund. The town is currently at 16% and the goal is advised to be at a level where the town could continue operating for a period of at least 60 days. He continued his recommendation that the town continue to pursue further management control over the Ricker Library investment fund.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Memo Regarding Exempt from Overtime Requirements (Confidential Portions Removed) – As Requested
Financial Reports: 08 / 09 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Departmental Reports
MDOT Level of Service Standards – FYI
MDOT Municipal State Agreement / Town Portion (Possible) of Project Response
Kelly Strout – Ricker Library Support
SAFETY WORKS Findings (Meeting on 12/18 Scheduled)
OLD BUSINESS
Findings Re: Wetland Mitigation Funding Process – No action taken.
State Fire Marshall / Town Hall Sprinkler – bids to go out soon
Resolve: Adopt Workplace Injury Policies (As Revised)
Selectman Ferland moved to adopt the Workplace Injury Policies as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
Town Warrant
Selectman Ferland moved to sign the order and town warrant for the January 27, 2009 Special Town Meeting and Election of the Regional School Unit Directors as presented. Selectman Torrey seconded the motion. Discussion: Voting is from 4-8PM and absentee voting will be available 30 days prior as well as on election day.
Vote: 4-yes 0-no
Utilize Funds for the Engineering of Rte 26 Project
Selectman Ferland moved to authorize the Town Manager to collect engineering bids for both of the proposed water line projects on Route 26 with the use of TIF funds. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Future of Public Cable Staffing – No action taken.
CEO Hiring Advisory Board/Full Time Justification
The Board agreed with the manager’s recommendation of an advisory board. The Board additionally agreed with the manager’s justification regarding the need for a full time CEO.
Accept MDOT Land Takings / $$ Offers
The Board gave the Town Manager permission to authorize and sign the MDOT land taking contracts.
Mutual Aid Agreement
Selectman Ferland moved to sign the mutual aid agreement with the Town of Paris as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no (Selectman Bolduc was away from the table.)
Nationwide Credit Card Service
The Board gave the Town Manager permission to move forward with Nationwide and to provide updates on how this new service is working.
Budget Committee – Need Additional Member by Jan 6th Mtg.
The Board will see applicants on January 6, 2009.
ASSESSING BUSINESS
BETE Impact - FYI
5-Year Projection – As Requested.
Abatements
Selectman Bolduc moved to grant the tax abatements as presented in the amount of $327.47. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no (Selectman Sanborn was away from the table.)
Payables
Selectman Torrey moved to approve the bills payable in the amount of $348,818.18. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
Executive Session – Town Manager Annual Review
Selectman Ferland moved that the Board of Selectmen enter into executive session at 9:00PM with the Town Manager pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Selectman Torrey moved to adjourn at 9:40PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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