Poland Board of Selectmen
Minutes of Meeting
December 2, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. present. The Town Manager and Recording Secretary were also present.
EXECUTIVE SESSION
Selectman Ferland moved that the Board of Selectmen enter into executive session with the Town Manager pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Pledge of Allegiance
Minutes of Previous Meeting
Selectman Bolduc moved to approve the meeting minutes of September 29, 2008. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Special Communications
Jonathan LaBonte spoke to the Board regarding his goals as the incoming County Commissioner. His main goal is to open the lines of communications with all towns in the county and to provide adequate information on to towns on county tax dollars and their uses.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) George Sanborn asked for the dates on the upcoming RSU elections. Town Manager Lee gave the following dates:
Nomination Papers available 12/5/08 at your local town office or at the U29 office.
Nomination Papers are due back by 4pm on 12/18/08 to the U29 office only.
Absentee Ballots will be available on 12/29/08.
Election is January 27, 2009 at local town voting places – polls open from 4pm-8pm.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 08 / 09 Revenue and Expense
Communications - The following materials were included in the meeting packets:
Time Warner Cable Price Adjustments
OLD BUSINESS
CPI / COLA / Health Insurance Costs – to be discussed further at budget meetings.
Use of Accrued Compensated Absences Fund – the Board agreed to extend the time frame from December 31, 2008 to June 30, 2009.
New Business
Appointment of Interim Code Enforcement Officer
Selectman Bolduc moved to appoint Nickolas Richard as Poland’s interim Code Enforcement Officer and Plumbing and Building Inspector. Selectman Cimino seconded the motion. Discussion: It was noted that Larry Cloutier is still the Electrical Inspector and that Mr. Richard will only issue Electrical Permits.
Vote: 5-yes 0-no
Workplace Injury Policies
Selectman Ferland moved to approve the proposed Work Place Injury Policy as presented. Selectman Bolduc seconded the motion. Discussion: Selectman Cimino noted that there should be language clarifying who the employee should go to should their immediate supervisor not be available. The manager will add language pertaining to this and resubmit the document for approval at the next meeting.
NO ACTION WAS TAKEN.
FEMA: Floodplain Maps – to be addressed at upcoming budget meetings.
ASSESSING BUSINESS
Selectman Ferland moved to grant the 2009 Real Estate tax abatements totaling $3904.22 and Personal Property tax abatements totaling $3093.79 for a total of 6998.01 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to approve the 2nd Supplemental to the 2009 Real Estate taxes totaling $794.33 as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Torrey moved to approve the bills payable in the amount of $627,891.08. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Selectman Bolduc noted the outstanding job performance and public relations of Fire Chief Mark Bosse.
Selectman Torrey will go to the County budget meeting on December 10, 2008 where the Sheriff’s budget will be discussed.
Adjourn
Selectman Ferland moved to adjourn at 8:10PM. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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