Poland Board of Selectmen
Minutes of Meeting
October 21, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Lionel C. Ferland, Jr. and Erland Torrey, present. Selectmen Joseph Cimino and Peter J. Bolduc, Jr. were absent with notification. The Town Manager and Recording Secretary were also present.
Pledge of Allegiance
PUBLIC HEARING: General Assistance Ordinance Amendments
Selectman Torrey moved to open the Public Hearing. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
The Town Manager gave a general summary of the purpose of the amendments, which is to adopt the new state maximums set by the state Department of Health and Human Services.
Selectman Ferland moved to close the Public Hearing. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Ferland moved to adopt the amendments to the General Assistance Ordinance as presented. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Financial Reports: 08 / 09 Revenue and Expense and a Recreation Programs Report – The Board commented that the recreation report was very clear and well presented report.
Communications - The following materials were included in the meeting packets:
Departmental Reports
Attorney Notification
Proposed State Valuations
November 7th Generator Install
OLD BUSINESS
Adams Bridge Update
Signs have been ordered and public safety agencies have been notified.
Citizen’s Satisfaction Survey – Re-Draft
Okayed by the Board.
Winter Response Plan Update
No discussion.
Town Hall Rental Policy
Selectman Torrey moved to adopt the Town Hall Use Policy as presented. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Code Red Reverse 9-1-1
The Town Manager summarized for the Board the purpose and structure of Code Red Reverse 911 stating that the initial cost is approximately $7,500.00. He asked the Board to consider him furthering his research on the project. The Board agreed.
Fire Alarm System in Town Hall
The Board was given a summary of what is needed for a fire alarm system at the Town Hall. The Town Manager stated that the approximate cost would be in the area of $10,000.00. He asked for permission to put it out to bid. The Board agreed.
New Business
Town Clerk Election Request
Selectman Torrey moved to appoint Nikki M. Pratt as Deputy Warden for the November 4, 2008 Presidential Election. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Hardship / Poverty Abatement Policy – First Draft
No discussion to be presented again at the first meeting in November.
Use of Municipal Facilities Policy Draft
The consensus of the Board was to have a very limited and tight policy.
Public Works Open Position – The consensus of the Board was to hire a seasonal laborer as opposed to filling the vacant full time position at this time. Further research into the full time position will be conducted by the Town Manager at a later date.
Window Replacement Sheriff’s Substation
Selectman Torrey moved to approve a change order to the Portland Glass proposal and to purchase replacement windows for the substation at a cost of $4485.00, which includes grids. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Budget Process/Schedule Approval
There were no concerns with the process and schedule presented.
Voluntary Bureau of Labor Standards Consultation
The Town Manager explained that the Bureau of Labor has offered to come to the town and inspect town facilities on a voluntary basis. The Board had no concerns with this process.
ASSESSING BUSINESS
Exemption Request – The Poland Community Church would like the Board of Assessors (Selectmen) to consider an exemption to the building that houses their food bank and thrift store for those in need. The Board asked the Town Manager to go ahead and have all of the necessary forms prepared for their consideration at the first meeting in November.
Payables
Selectman Torrey moved to approve the bills payable in the amount of $. Selectman Ferland seconded the motion. Discussion: The manager noted that the regular debt service payments were included in these payables.
Vote: 3-yes 0-no
Any Other Business
None.
Adjourn
Selectman Torrey moved to adjourn at 7:55PM. Selectman Ferland seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recorded by: Rosemary E. Roy
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