Poland Board of Selectmen
Minutes of Meeting
September 16, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, and Joseph Cimino present. Selectman Bolduc joined the meeting at 7:25 PM. Selectman Lionel C. Ferland, Jr. was absent with notice. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of 7/29/08, but later withdrew the motion after noting a lack of eligible votes. Discussion was to vote on these at the next meeting.
Selectman Torrey moved to approve the meeting minutes of 8/5/08. Selectman Cimino seconded the motion.
Vote: 3-yes 0-no
Selectman Cimino moved to approve the meeting minutes of 8/19/08. Selectman Torrey seconded the motion.
Vote: 3-yes 0-no
Selectman Torrey moved to approve the meeting minutes of 9/2/08, but then withdrew his motion due to a lack of eligible votes.
Special Communication: Poland Conservation Commission: Bragdon Hill Conservation Project. Don Stover provided a brief explanation of the Bragdon Hill / Town Farm conservation effort. He noted he was not looking for any formal endorsement; this was informational only. Wendy had noted she would abstain from any formal action, as she is an abutter to the project. Fred Huntress showed the lands in question and said they were just in Phase 1 of the project doing research. It was noted that more information would be available at the 10/30 forum.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) Ernie Ray was present to discuss the importance of re-constituting the town charter commission coming up for vote on 9/29/08.
After Selectman Bolduc arrived, Selectman Torrey moved to approve the meeting minutes of 9/2/08. Selectman Cimino seconded the motion.
Vote: 3-yes 0-no 1-abstain (Sanborn)
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Additional Information: Ernie Ray indicated that his research pointed to ADA problems with the Town Hall ramp. Town Manager said he would take the problem up with the design engineer.
Communications - The following materials were included in the meeting packets:
Department Reports
Property Tax Work Off Q & A
Information Regarding Bakerton Heights
Poland Fire-Rescue Association
Town Hall Safety Requirements
Comprehensive Land Use Code Review – AVCOG
OLD BUSINESS
Town Manager Employment Contract
Selectman Cimino moved to amend the contract as presented to include specific language relating to medical insurance benefits and retirement benefits. Selectman Bolduc seconded the motion. Discussion: The contract would be amended and presented at the next meeting.
Vote: 4-yes 0-no.
Information Regarding Adams Bridge
Town Manager reviewed the letter from Taylor Engineering noting that the bridge should be replaced at an estimated cost of $216,000. The Board discussed paying for it through a multi-year capital reserve, not debt, and asked the Town Manager to enumerate weight limit options and funding options for the next meeting.
New Business
Workshop Date w/ EDC
The Board discussed a 7:00 PM joint workshop with the EDC for perhaps 10/2/08 after a 6:00 – 7:00 interview time on that same date with Jensen, Baird, Gardner and Henry attorneys.
Miscellaneous Discussions: MMA attendance. Due to the November 4th election the first meeting in November will be held on Wednesday the 5th. The Town Manager asked about paying (in advance of the next warrant) the paving company for certain work completed and invoiced very recently. He indicated that he would make sure the testing results and engineer had fully cleared the project before issuing a check. The Board agreed with that approach.
Regional School Unit
Approval of November 4, 2008 referendum ballot. Selectman Bolduc moved to place the Regional School Unit question on the November 4, 2008 ballot as presented. Selectman Cimino seconded the motion.
Vote: 4-yes 0-no
Payables
Selectman Torrey moved to approve the bills payable in the amount of $446,295.56. Selectman Bolduc seconded the motion. Discussion: The RC Paving bill is separate invoice. Bailey Hill Road was on another invoice.
Vote: 4-yes 0-no
Any Other Business
Selectman Cimino mentioned the need for revenues and as such, the need to sell the Gun Club. Selectman Bolduc thought that as a courtesy, we should take this discussion up with the EDC before doing so; there may be opportunities with the Poland Grill and/or Peterson property. Selectman Cimino moved to sell the Gun Club subject to a discussion with Economic Development Committee. Selectman Bolduc seconded the motion. Discussion: It was decided to hold off discussions with the Gun Club until after meeting with the EDC.
Vote: 4-yes 0-no
Adjourn
Selectman Bolduc moved to adjourn at 9:05PM. Selectman Cimino seconded the motion. Discussion: None
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
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