Poland Board of Selectmen
Minutes of Meeting
August 5, 2008
CALL TO ORDER
Chairperson Wendy Sanborn called the meeting to order at 6:30PM with Selectmen Lionel C. Ferland, Jr., Erland Torrey, Joseph Cimino and Peter J. Bolduc, Jr. present. The Town Manager was also present.
Executive Session: Personnel Matter
Selectman Cimino moved that the Board of Selectmen enter into executive session with the Town Manager pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A) to discuss a personnel matter. Selectman Torrey seconded the motion.
Vote: 5-yes 0-no
Minutes of Previous Meeting
Selectman Torrey moved to approve the meeting minutes of July 1, 2008. Selectman Cimino seconded the motion. Discussion: Selectman Sanborn questioned why the minutes did not reflect the Board’s consensus to consult with the town attorney regarding Third Avenue. Selectman Torrey withdrew his motion so that the recording secretary could review the audiotapes.
Selectman Torrey moved to approve the meeting minutes of July 15, 2008. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstain (Selectman Bolduc was not in attendance at the 7/15/08 meeting.)
Appointments:
Selectman Cimino moved to appoint Richard Carlson as Regular Member of the Board of Appeals effective July 1, 2009. Selectman Torrey seconded the motion.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Harvey Applebaum spoke to the Board regarding the new recycling regulations at the Transfer Station and how he felt they were not fair to the campgrounds in town.
BIDS
Public Works Loader – Selectman Ferland moved to award the loader bid to Milton Cat for the CAT 924H in the amount of $98,900.00. Selectman Bolduc seconded the motion. Discussion: None.
5-yes 0-no
Electrical / Lighting @ Town Hall – Tabled for further item pricing.
Window Replacement @ Town Hall - Selectman Torrey moved to award the replacement of the Town Hall window bid to Portland Glass in the amount of $14,837.00. Selectman Cimino seconded the motion. Discussion: None.
5-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Additional Information:
Fire-Rescue Administrative Restructuring
PWD Director Job Description (Sanborn)
“Town Manager Plan” - URL Links Provided
Financial Report – Selectman Cimino and Sanborn will plan to meet with the Town Manager regarding financial business.
07/08 End of FY Discussion-Trial Balance included
08/09 Financial Report
Communications - The following materials were included in the meeting packets:
Regional School Unit Minutes
Conservation Commission Minutes (June & July)
Landfill Water Monitoring Results – 2 Years More
S.W. Cole / R.C. Paving – Meeting or Exceeding Paving Specifications
PCS Water Testing & Response
State Planning Office – Comprehensive Plan – “Consistent w/ Ch. 202”
OLD BUSINESS
Adams Bridge: Soliciting Engineering Assistance / Report
Selectman Ferland moved to authorize the Town Manager to hire Taylor Engineering at a cost of $2,500.00 for the purpose of providing the Board with a budget proposal for the work needed on the Adam’s Bridge and that the cost for this work be covered through the CIP Road Reserve. Selectman Torrey seconded the motion.
Vote: 5-yes 0-no
TLEA – Hippo Boat Sharing / Construction Loan Basis – No action.
Hackett Fund Guidelines – The consensus of the Board was to have the Town Manager create a set of guidelines that clearly state the purpose of the Hackett Funds.
Dispatching Meeting – Options / Costs – No action.
Replacement Trailer for PWD – The consensus of the Board was to rent a trailer when needed and not to purchase.
MIA Flag Presentation Next Month – No action.
Permit Refund Request
Selectman Ferland moved to refund $470.00 to the applicant a building permit fee that has now been revoked. Selectman Torrey seconded the motion. Discussion: The refund is with no interest.
Vote: 5-yes 0-no
Routes 122 / 26 Municipal / State Street Lighting Agreement
Selectman Ferland moved to adopt and enter into the Routes 122 / 26 Municipal / State Street Lighting Agreement. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 3-yes 1-no (Selectman Torrey) 1-abstain (Selectman Cimino)
New Business
Amend Traffic Ordinance: Remove Disallowing Thru Trucks on Plains Rd. – The consensus of the Board is to survey those residents living along the Plains Road.
Selectman Ferland moved to table this item until further resident information can be obtained. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
MMA Officers and Executive Committee – Selectman Ferland moved to sign the MMA Officers and Executive Committee ballot. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Legal Services Interviews / Workshop - September 11, 2008 at 6:30PM – The Board agreed not to televise this workshop.
Urban-Rural Initiative Program (URIP) Certification - Selectman Ferland moved to sign the Urban /Rural Initiative Program certification form for the 7/1/08 – 06/30/09 fiscal year. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Planning Board Policy Request - Selectman Ferland moved to adopt the proposed Financial Guarantees policy as recommended by the Planning Board. Selectman Bolduc seconded the motion. Discussion: Selectman Cimino did not agree with the minimum ratings as he feels it is somewhat harsh. The Town Manager stated that Chairman Moreau was unable to attend the meeting tonight to discuss the reasons behind the policy. The Board agreed to table the item until such time that Chairman Moreau could attend.
Selectman Ferland withdrew his motion.
Payables
Selectman Ferland moved to approve the bills payable from the FYE 2008 in the amount of $30,840.69. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Selectman Ferland moved to approve the bills payable for the current year in the amount of $229,454.19. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5 -yes 0-no
Any Other Business
The Town Manager noted that the locks on the Town Office had been changed and that the vents had been serviced.
Adjourn
Selectman Torrey moved to adjourn at 8:58PM. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
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