Poland Board of Selectmen
Minutes of Meeting
March 6, 2007
CALL TO ORDER
Chairman Sandra Knowles called the meeting to order at 7:00PM with Selectmen Reginald Jordan, Lionel C. Ferland, Jr., and Wendy Sanborn present. Erland Torrey was absent with notification.
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Also present were Town Manager, Richard Chick, Assistant Town Manager Rosemary Roy, Kevin Young, Steve Young, Willie Rice, George Twine, Joel Dulberg, Larry Moreau, George Sanborn, Rebecca Moran, Cindy Robbins, Lester Stevens, Anthony Christakis, John Cleveland, Chuck Finger, Ralph Ferguson, David Corcoran, Joe Cimino, Glenn Peterson, and Paul Harrison
Public Hearing
Selectman Jordan moved to open the Public Hearing regarding permits and licensing for Image, Inc. d/b/a Poland Spring Resort. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
There was no public comment on the requests before the Board. Selectman Ferland moved to close the Public Hearing. Selectman Jordan seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectmen Ferland moved to authorize and approve the Poland Spring Resort Liquor License application. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectmen Jordan moved to authorize and approve the Poland Spring Golf Course and Clubhouse Golf Cart License application. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectmen Ferland moved to authorize and approve the Poland Spring Resort Entertainment Permit application. Selectman Jordan seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectmen Jordan moved to authorize and approve the Poland Spring Resort Seasonal Amusement Permit application. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Visitor – Androscoggin County Sheriff, Guy P. Desjardins – cancellation
Minutes of Previous Meeting
Selectman Sanborn moved to approve the meeting minutes of January 22, 2007 with the correction that Selectman Ferland was absent with notification. Selectman Jordan seconded the motion. Discussion: None.
Vote: 3-yes 0-no 1-abstained (Selectman Ferland)
Selectman Sanborn moved to approve the meeting minutes of February 1, 2007. Selectman Jordan seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Reports and Communications
Assistant Town Manager’s Report - Selectman Sanborn moved to approve the Assistant Town Manager’s biweekly report. Selectman Jordan seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Town Manager’s Report - Selectman Jordan moved to approve the Town Manager’s biweekly report. Selectman Sanborn seconded the motion. Discussion: The current status of the Ricker Road is pending on the results of the construction bid for the Plains Road. Mr. Chick is anticipating that there may be enough funds left on the water line bond to complete the construction of the Ricker Road.
Vote: 4-yes 0-no
Fire Rescue Department
Chief Rice asked to address the Board and the public in reference to the wage rate of call in pay for the department. He explained that at a budget meeting the statement was made that the wage was $18.00 and hour. To correct and clarify that statement the Chief reported that call in pay is at the minimum wage rate of $6.75 an hour. The only pay received at $18.00 an hour is that of an instructor’s pay.
Finance
PSB Water Line Bill - Selectman Ferland moved to authorize and approve the PSB TIF District Water Line drawdown payment request #7 in the amount of $76,467.86. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Finance Director’s Report - Selectman Sanborn moved to accept the Finance Director’s biweekly report. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
· Bills Payable
· Treasurer’s Warrant February 2007
· Ricker Memorial Library Warrant February 2007
Bills Payable/Monthly Warrants
Selectman Ferland moved to approve the bills payable from February 21, 2007 through March 6, 2007 in the amount of $592,068.55. Selectman Jordan seconded the motion. Discussion: Selectman Sanborn asked whether there were any prepaid costs associated with the center lane construction design within the DTV district. John Cleveland explained that there are none that are prepaid however, it was discussed with KP Realty that the town split the design costs of the center lane. Mr. Cleveland would present this to the Board at a later date for their approval.
Vote: 4-yes 0-no
Selectman Jordan moved to approve the Town Treasurer’s Warrant for February 2007 in the amount of $1,233,554.75. Selectman Ferland seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Ferland moved to approve the A. B. Ricker Memorial Library Treasurer’s Warrant for February 2007 in the amount of $10,014.44. Selectman Jordan seconded the motion. Discussion: Selectman Knowles would like to know what the payment to the Treasurer is. Mr. Chick will look into it.
Vote: 4-yes 0-no
Communications
The following materials were included in the meeting packets:
· Town Hall Handicap Ramp – Update from Attorney Belleau
· Code Enforcement Office Communication
· EDC minutes of February 1, 2007
· School Committee meeting minutes of 1/17/07
· School February Knightly Newsletter
· Adelphia franchise fees revenue correspondence
· MMWAC Executive Committee Meeting Minutes of 02/13/07
David Corcoran, as the town’s representative for MMWAC gave a brief summary of current activities and costs with MMWAC. He also notified the Board that he would not be seeking reappointment in July and that the Board should plan to find a replacement.
OLD BUSINESS
Downtown Village TIF District – The final draft of the Credit Enhancement Agreement with KP Realty, LLC was presented to the Board for approval. The following are points of discussion and comment:
A Public Hearing was held on the project and the plans have gone before the Planning Board for approval.
KP Realty is carrying the bond for the project and has a lot of money invested in the project.
The town will incur no debt.
What was presented at town meeting was that the townspeople would decide on the activity within the DTV TIF District.
Attorney Dench’s opinion is that it is a “gray” area in how it was presented.
It isn’t a fair use of tax dollars and what is presented to townspeople needs to be absolutely clear.
The Selectmen are very proactive in moving forward with Economic Development.
No one is trying to do anything under the “carpet”.
The Selectmen’s representation of the townspeople was questioned.
Selectman Jordan moved to approve and sign the Credit Enhancement Agreement with KP Realty, LLC as presented. Selectman Ferland seconded the motion. Discussion: Selectman Sanborn could not support the approval because of the way it was presented to the townspeople at last year’s town meeting.
Vote: 3-yes 1-no (Selectman Sanborn voted in the negative.)
Selectman Sanborn inquired as to the arrangement of the payment of the $1800.00 for the center lane drawings. Mr. Cleveland explained that during negotiations it was discussed that the town and KP Realty split the cost of the designs. In that, the town would pay the entire amount up front and upon the completion of the first DTV TIF district year the town would be reimbursed $900.00 from KP Realty for the company’s responsibility of the cost. Mr. Chick commented that he agreed to this as he felt it would be a reasonable thing to do.
Selectman Knowles commented that in the future clarification of TIF district projects must be better.
FYE 2006 Reserves
Selectman Sanborn moved to request that articles be placed on the town meeting warrant addressing the transfer of funds from the roll-off truck reserve account #10-8014 and the sweeper truck account #10-8015 to be transferred into the consolidated vehicle reserve account. That the remaining funds from Town reserve account #10-7500 be transferred to the Building Capital Improvement account #10-7503.
Town Meeting Warrant Items
Chairman of the Planning Board, Larry Moreau stated to the Board that according to the Town’s current Comprehensive Land Use Code, the Planning Board is the governing body that needs to review the final document and conduct the Public Hearing on the updates to the Comprehensive Plan. The Board agreed that their action in conducting a Public Hearing was out of order and agreed that the certification to present it to the townspeople would be postponed.
Selectman Ferland moved to approve and certify to the Town Clerk the final amendments to the Comprehensive Land Use Code to be presented to the townspeople at the annual town meeting on April 7, 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Ferland moved to approve and certify to the Town Clerk the final amendments to the Beach Use Ordinance to be presented to the townspeople at the annual town meeting on April 7, 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Ferland moved to approve and certify to the Town Clerk the Recall of Elected Municipal Officers Ordinance as presented by petitioners to be presented to the townspeople at the annual town meeting on April 7, 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Ferland moved to approve and certify to the Town Clerk the Recall of Elected Municipal Officers Ordinance as reviewed by the town attorney to be presented to the townspeople at the annual town meeting on April 7, 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
David Corcoran asked if the petitioners of the Recall ordinance and the 2005 audit were still going to hold a public meeting to discuss their reasons for the petitions. Glenn Peterson said that he felt they had given their reasons at the 2005, post audit entrance meeting but if it was felt that another public meeting or explanation should be given he would be happy to address it. Selectman Knowles suggested that time be given at the next meeting.
New Business
Citizen Agenda Request – Road Surface
Selectman Ferland moved to approve the gravel surface request of Young Lane. Selectman Sanborn seconded the motion. Discussion: Mr. Young stated that there is only room for one additional lot in the rear of the property.
Vote: 4-yes 0-no
Androscoggin County Dispatch Contracts
Selectman Sanborn moved to authorize and approve the 2007 Androscoggin County Dispatch contract. Selectman Jordan seconded the motion. Discussion: The only change in the contract is that of the fee increase from $17.00 to $18.00.
Vote: 4-yes 0-no
Map Committee – In an email from Art Dunlap the need for a map committee is suggested. No action taken.
Seasonal Road Postings
Selectman Ferland moved to authorize designated seasonal road postings, at the discretion of management, be enforced. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors
Larry Moreau, on behalf of the Snowmobiler’s Club, asked if the Board would add to the town warrant the article in which half of the snowmobile registration fees be given to the club for the upcoming fiscal year. On average the amount is $900.00. Selectman Ferland moved to have the article in which half of the snowmobile registration fees are dispensed to the Snowmobiler’s Club. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Joe Cimino presented to the Board in writing his requested of the Economic Development Committee to review the possibility of a 4th TIF district covering an area on Route 26 from the Poland Spring Inn to Shaker Hill and with his presentation he asked for the Board’s support. Chuck Finger, Chairman of the EDC stated that the committee is looking at that area as a possible TIF district.
Any Other Business
None.
Executive Session – Selectman Knowles moved to enter into executive session with Town Manager Richard Chick pursuant to Title 1 MRSA Chapter 13 Public Records and proceedings, § 405 Executive Sessions, § 6(a) for the purpose of discussing the Town Manager’s evaluation. Selectman Jordan seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Adjourn
Immediate adjournment followed executive session.
Recorded by: Rosemary E. Roy
Board of Selectmen
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Sandra T. Knowles, Chairman Erland M. Torrey, Vice Chairman
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Wendy S. Sanborn Lionel C. Ferland, Jr.
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