Poland Board of Selectmen
Minutes of Meeting
February 20, 2007
CALL TO ORDER
Chairman Sandra Knowles called the meeting to order at 6:30PM with Selectmen Reginald Jordan, Lionel C. Ferland, Jr., Wendy Sanborn and Erland Torrey present.
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Also present were Town Manager, Richard Chick, Assistant Town Manager Rosemary Roy, Sue Goss, Kristina Greenleaf, Nancy Fraser, Lester Stevens, Jeff Campbell, Richard Fraser, Joe Cimino, Buffy Morrissette, Larry Hancock, John Cleveland, Willie Rice, Scott Segal, Jeff Chappell, Debbie Taber, Art Dunlap, Rielly Bryant and Joan Spitzform.
Executive Session – Selectman Knowles moved to enter into executive session with Town Manager Richard Chick and Assessing Clerk, Sue Goss pursuant to Title 1 MRSA Chapter 13 Public Records and proceedings, § 405 Executive Sessions, § 6(a) to discuss a personnel matter. Selectman Torrey seconded the motion.
Vote: 5-yes 0-no
Note: Assistant Town Manager, Rosemary Roy was later asked to join the executive session.
Public Hearing – Image, Inc. d/b/a Poland Spring Resort permits and licenses - postponed to March 6, 2007.
Downtown Village TIF
John Cleveland presented to the Board the draft Credit Enhancement Agreement between the Town and KP Realty for property located in the Downtown Village District. Mr. Cleveland stated that if there were no other modifications needed to the agreement that he would provide the Board with the final document for their approval and signature, at their meeting of March 6, 2007.
George Sanborn reminded the Board that it was stated at last year’s town meeting, that any activity that took place within the DTV TIF district would go before the townspeople for approval. Mr. Cleveland explained that this was stated in direct reference to the expenditure of any DTV TIF district funds held by the town.
Assessing Business
Selectman Ferland moved to grant approval of the 2007 Echostar Satellite, LLC, account #34, abatement in the amount of $470.73, taxed twice and also the 2007 Kevin Frachetti, account #2924, abatement in the amount of $53.25 to correct ownership. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Jordan moved to authorize the issuance of a 2007 supplemental to Cole L. Alesbury, account #2924, in the amount of $53.25 to correct ownership. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Recreation Department - Selectman Torrey moved to accept the Recreation Department report for January 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Code Enforcement Office – Selectman Ferland moved to accept the Code Enforcement Officer’s report for January 2007. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Law Enforcement – Selectman Sanborn moved to accept the Law Enforcement report for January 2007. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Fire Rescue Department - Selectman Ferland moved to accept the Fire Rescue report for January 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Public Works Department
Selectman Ferland moved to accept the Public Works report for January 2007. Selectman Torrey seconded the motion. Discussion: The 1999, Truck #12 will go out to bid. The Town Manager will send a letter to the Superintendent’s office regarding notification to the Public Work department of school bus activity at the Public Works facility.
Vote: 5-yes 0-no
Animal Control - Selectman Jordan moved to accept the Animal Control Officer’s report for January 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
County Communications - Selectman Torrey moved to accept the County Communications report for January 2007. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Assistant Town Manager’s Report - Selectman Ferland moved to approve the Assistant Town Manager’s biweekly report. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Town Manager’s Report - Selectman Torrey moved to approve the Town Manager’s biweekly report. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Finance Director’s Report - Selectman Ferland moved to accept the Finance Director’s biweekly report. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Review Bills Payable/Monthly Warrants
Selectman Jordan moved to approve the bills payable February 7, 2007 through February 20, 2007 in the amount of $704,892.29. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Communications
The following materials were included in the meeting packets:
· Town Clerk’s upcoming election report as of 2/13/07
· Town Hall Handicap Ramp/Town Hall Repairs – Response from B. Conley
· McGraw Hill Construction Article
· School Committee meeting minutes of 1/03/07
· School Department Financial Report – January 2007
The Board asked that a thank you letter be sent to Mr. Conley for his efforts in relation to the Town Hall.
OLD BUSINESS
Comprehensive Planning Committee – Chairman, Buffy Morrissette was present and discussed with the Board the current status on the updates to the Comprehensive Plan. The committee has concerns over whether or not all of the updates will be ready in time for the hearing. The consensus of the Board was to proceed with the hearing and to present whatever is complete at that time.
Employee Health Insurance – The Board received in their packets premium cost comparison sheets on the current health plan and the proposed enhanced benefits Harvard Pilgrim health insurance plan to include different options of employee participation. Assistant Town Manager, Rosemary Roy, made the recommendation to go with the plan proposed by Harvard Pilgrim and that if employee participation is selected to choose a method that is equal to all employees. Selectman Ferland moved to authorize and approve the HMO/PPO Harvard Pilgrim employee health plan to be effective March 1, 2007 and to include a 5% employee participation to be effective July 1, 2007. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
Board of Appeals Application – There is one position open on the Board of Appeals. Selectman Jordan moved to appoint Kristine Greenleaf as an alternate member of the Board of Appeals. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Quitclaim Request- Selectmen Torrey moved to authorize and approve the quitclaim request for Robert Sinclair account #3505 for the tax years 2004-2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors not Scheduled on Agenda
None.
Any Other Business
Selectman Sanborn inquired on the status of a moderator for town meeting.
Selectman Knowles brought to the Board a Code of Ethics other town boards use.
Recognition of Visitors
Any Other Business
Executive Session – Selectman Sanborn moved to table the executive session until after the town audits were complete. There was no second. The motion failed. Selectman Jordan moved to enter into executive session with Town Manager Richard Chick pursuant to Title 1 MRSA Chapter 13 Public Records and proceedings, § 405 Executive Sessions, § 6(a) to perform the Town Manager’s evaluation. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 1-no (Selectman Sanborn voted in the negative and did not participate in the executive session.)
Adjourn
Immediate adjournment followed executive session.
Recorded by: Rosemary E. Roy
Board of Selectmen
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Sandra T. Knowles, Chairman Erland M. Torrey, Vice Chairman
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Wendy S. Sanborn Lionel C. Ferland, Jr.
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