Poland Board of Selectmen
Minutes of Meeting
December 4, 2007
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 6:30PM with Selectmen Sandra Knowles, Wendy Sanborn, Erland Torrey and Joseph Cimino present. The Town Manager and Recording Secretary were also present.
Workshop 6:30-7:00pm – Draft of New Personnel Policy
The Town Manager outlined in writing for the Board certain areas of the proposed new Personnel Policy that reflect considerable change to the current policy. He also noted that he received a lower quote from another company on the Employee Assistance Program of $1,100.00. It was suggested that the following changes be made:
· Section 302 – Should state that the stipend is prorated should the employee choose this option during the year
· Section 210 – Should clearly state that management has the right to determine overtime eligibility
· Section 401 – Steps need to be defined if the employee should have a problem with the Town Manager whom would the employee go to.
· Implementation of the new personnel policy is scheduled for 1/1/2008
· The Board will review again on December 18th
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
No discussions.
BIDS
Revaluation Bid Results (bids were opened Friday 11/30 results were presented at meeting)
The only bid received was by the town’s current assessing firm RJD Appraisal in the amount of $210,500.00. The Board and Town Manager discussed their options regarding the response to the proposal and the need to get the revaluation done. Selectman Knowles moved to award the revaluation bid to RJD Appraisal in the amount of $210,500.00. Selectman Torrey seconded the motion. Discussion: Other members felt the Board should hold off on their decision until the meeting with the auditors on December 18th.
Vote: 2-yes 3-no (Selectmen Cimino, Sanborn and Ferland voted in the negative.) Motion failed.
Timber Harvesting Bid
Selectman Cimino moved to award the Timber Harvesting bid to Thomas Richards & Son for a selling price of $29,100.00 for map 17, lot 47A and map 17, lot 47 for a selling price of $26,100.00. Selectman Sanborn seconded the motion. Discussion: The total net revenue to the town is $48,557.34.
Vote: 5-yes 0-no
Planning Board – Proposed Warrant Article – Consensus of the Board to move this item up on the agenda.
The Planning Board is requesting that this proposed article be a part of the Annual Town Meeting warrant or a Special Town Meeting warrant if one is held prior to the April meeting. Several residents spoke to the Board regarding these proposed amendments. Selectman Cimino moved to have the articles presented to the townspeople at the Annual Town Meeting or a Special Town Meeting if one is held prior to the April meeting. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Lake Protection Proposed Warrant Article – Consensus of the Board to move this item up on the agenda.
The Thompson Lake Environmental Association asked the Board to put before the townspeople at the next annual town meeting a $2,500.00 appropriation to assist in the protection of milfoil and erosion control at Thompson Lake. Selectman Knowles moved to have the request put on the annual town meeting warrant in April. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-2 (Selectmen Sanborn and Cimino voted in the negative.)
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Additional Information:
· The final draft of the Old School House Resolution will be presented at the December 18th meeting
· General Assistance is high this year and will more than likely continue with the current price of oil
· Furnace Maintenance Proposal – a copy was provided to the Board as an FYI
· A draft agenda of the upcoming December 10th meeting was given to the Board
Financial Report – No discussions.
Communications – None.
OLD BUSINESS
Old Black Cat Mountain Road – The road was discontinued on December 14, 1938.
New Business
Request for Action – Verrill Road Speed Tables
The consensus of the Board was that they could not support this request.
CEO Office – Escrow Account Proposal
The Town Manager explaining the proposal, noted that the CEO would no longer collect escrow funds to hire an engineering firm to review developments. The developer will now hire the necessary engineers and provide the CEO with the information needed. The only exception would be that of work requested by the Planning Board or CEO from Robert Faunce or the AVSWCD. The consensus of the Board was to move forward with the proposal.
Payables
Selectman Knowles moved to approve the bills payable from November 20, 2007 through December 4, 2007 in the amount of $119,105.94. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
Date for the Poland Spring Bottling Quarterly TIF meeting
Date for the next Solid Waste Task Committee
Calendar
Employee Mandatory Safety Training – Town Office will be Closed on Friday, December 7th 8am-10:30am
Joint Budget Meeting – Monday December 10th – PRHS Information Center 7PM
Town Services will be closed December 24th & 25th
First Selectmen’s meeting for January will be Wednesday the 2nd
Adjourn
Selectman Knowles moved to adjourn at 9:15pm. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
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Lionel C. Ferland, Jr., Chairman Erland M. Torrey, Vice Chairman
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Sandra T. Knowles Wendy S. Sanborn
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Joseph F. Cimino
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