Poland Board of Selectmen
Minutes of Meeting
November 20, 2007
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Wendy Sanborn and Erland Torrey present. Joseph Cimino and Sandra Knowles were absent with notification. The Town Manager and Recording Secretary were also present.
Public Hearing - Appointment Ordinance
Selectman Sanborn moved to open the Public Hearing on the proposed Appointment Ordinance. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Public comments: Nancy Fraser discussed with the Board that the Charter Commission is currently working on the same type of provisions. George Sanborn suggested that the Board have the warrant articles for the annual town meeting set up in such a way that if the Charter passes ordinances such as this would not need to be voted on. Art Dunlap stated that there should be a more clear definition of “significant other”.
Selectman Torrey moved to close the Public Hearing on the proposed Appointment Ordinance. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
The Board agreed to table any further action on the Appointment Ordinance until they have had a chance to review what the Charter Commission is proposing as well as a clearer definition of the term “significant other”.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Road Surface Request
Selectman Sanborn moved to grant the gravel road surface request to Mark Turner on the extension of the Levine Road. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Committee Application
Selectman Torrey moved to appoint Richard Haslip to the Conservation Commission. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Other:
· Auditor will be at the December 18th meeting
· The new website is expected to go live on January 1, 2008
· Forestland property was paid today
· The second bidder of the pulp truck is willing to pay 12,000.00 as he already purchased another vehicle. Dana will check to see if the Board can accept this offer.
Financial Report – No discussions.
Communications - The following materials were included in the meeting packets:
· Department Reports
· Results of Public Access Television Survey
· MDOT Sound Request Correspondence
· County Commissioner’s Correspondence
OLD BUSINESS
Use of Old School House Resolution
The Board was okay with the Resolution presented. The Town Manager will now meeting with the Historical Society to see if it meets their expectations.
Solid Waste Task Force Recommendations Draft
The Board could see no problems with the draft. Selectman Sanborn is still looking for the numbers on the area commercial haulers.
Employee Assistance Program
The Town Manager provided the Board with an overview of the benefits of having an Employee Assistance Program. Annual cost would be $2,190.00.
Draft Personnel Policy
The purpose of this agenda item was to provide the Board with a completed draft document and to allow a reasonable amount of time to review it. The document will be presented again at the meeting of December 4, 2007 for discussion and consideration.
Employee Benefit Analysis – a benefit analysis of all employees and their benefits was submitted to the Board for their review.
New Business
Planning Board request for escrow payments.
Selectman Torrey moved to authorize payment from escrow to Robert Faunce in the amount of $2,358.78. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Torrey moved to authorize payment from escrow to the AVSWCD in the amount of $300.00. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
ASSESSING BUSINESS
Abatements (must be voted on separately)
Selectman Sanborn moved to grant the abatement for Autumn, Inc., Account #2986 in the amount of 4,316.90. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Sanborn moved to grant the abatement for Jacqueline Bilodeau, Account #757 in the amount of 124.95. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Sanborn moved to grant the abatement for Steven Hussey, Account #816 in the amount of 107.80. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Supplementals
Selectman Sanborn moved to grant the supplemental for Autumn, Inc., map 6, lot 48/23 through 48/59 in the amount of 4,280.15. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Sanborn moved to grant the supplemental for Citicorp Vendor Finance, Inc. account #23 in the amount of 61.25
Vote: 3-yes 0-no
Quarterly Assessment Review – is completed with a net gain in valuation of $429,900.00.
Payables
Selectman Torrey moved to approve the bills payable from November 7, 2007 through November 20, 2007 in the amount of $114,123.26. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Selectman Sanborn moved to approve the addendum to the bills payable for the period of November 7, 2007 through November 20, 2007 in the amount of $3,845.35. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Any Other Business
Pulp truck bid – the Town Manager confirmed with the town attorney that the Board is well with in their jurisdiction to accept Wilson Excavation’s second bid of $12,000.00 for the pulp truck. The bid specifications clearly state the option of the Board. Selectman Torrey moved to award the pulp truck bid to Wilson Excavating in the amount of $12,000.00 for the benefit of the town but with reluctance. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Calendar
Informational Community Meeting Rt. 122/26 Road Construction - Monday, Nov. 26th 6:30PM, PRHS
Employee Mandatory Safety Training – Town Office will be Closed on Friday, December 7th 8am-10:30am
December 4th (Personnel Policy Workshop) Selectmen’s meeting will begin at 6:30pm
December 18th (Exec Session - 6 month Town Manager job performance evaluation) Selectmen’s meetings will begin at 6:30pm
First Selectmen’s meeting for January will be Wednesday the 2nd
Adjourn
Selectman Sanborn moved to adjourn at 8:25pm. Selectman Torrey seconded the motion. Discussion: None.
Vote: 3-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
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Lionel C. Ferland, Jr., Chairman Erland M. Torrey, Vice Chairman
________________________________ ________________________________
Sandra T. Knowles Wendy S. Sanborn
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Joseph F. Cimino
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