Poland Board of Selectmen
Minutes of Meeting
November 7, 2007
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Sandra Knowles, Erland Torrey and Joseph Cimino present. Wendy Sanborn was absent with notification. The Town Manager and Recording Secretary were also present.
Use of Old School House – It was the consensus of the Board to take this agenda item out of order.
Several residents spoke to this issue with their concerns over the use of the building with the many historical items out in the open. The Town Manager submitted a rough draft of a possible resolution as to the use of the building and will work with the Historical Society to resolve the issue.
Minutes of Previous Meeting
Minutes of Previous Meetings: Selectman Knowles moved to approve the meeting minutes of July 17, 2007, August 7, 2007, August 16, 2007, and August 21, 2007. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
None.
BIDS
Public Works For Sale Items Results
Selectman Cimino moved to award the bid items to each of the high bidders with the exception of the pulp truck, which is to be awarded to the second highest bidder Wilson Excavating. Selectman Torrey seconded the motion. Discussion: The highest bidder of the pulp truck withdrew his bid.
Vote: 4-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board. Other:
· Draft audit in November with a discussion in December
· Changes at the Five Corners intersection were discussed and the Town Manager will pass the information along to MDOT.
· Auditors have approved the new Chart of Accounts
· Construction on Birch Drive began today.
Financial Report – The Town Manager summarized some of the changes in the report, i.e. moving appropriated reserve funds and also discussed where the town was at 36% into the fiscal year.
Communications - The following materials were included in the meeting packets:
· Citizen correspondence regarding proposed zoning changes
· MMA Unemployment Fact Finding report
· Comprehensive Planning Committee Meeting Minutes 10/11/07
· Skate Park Meeting Minutes 10/09/07
· MMWAC Rate Change
· Request for Action Summary
· Memorandum – Development Costs
· Assessment Review Report
· 2008 Proposed State Valuation – State Review shows the town at a rating of 56% - Total valuation is $666,200,000.00.
OLD BUSINESS
Safety Committee Policy
Selectman Knowles moved to adopt the Safety Committee Policy as presented. Selectman Torrey seconded the motion. Discussion: Selectman Cimino felt that the membership of the committee should be that of residents only.
Vote: 3-yes 0-no 1-abstain (Selectman Cimino abstained.)
Poland Gun Club – FYI Item, lease is up in 2008
The Board discussed at length the pros and cons of the use of this town owned property. Chairman Ferland stated that the options should be researched and should the Board decide to sell the property it would have to go before the townspeople.
Addendum to Interlocal Agreement – Property Taxes
Selectman Knowles moved to authorize and sign the addendum to the Interlocal Agreement with the school Union #29. Selectman Cimino seconded the motion. Discussion: The Town Manager explained that this agreement now reflects that the tax payment is that of a mandatory PILOT (payment in lieu of taxes).
Vote: 4-yes 0-no
Sick Time Overages
Selectman Knowles moved to authorize and accept the Town Manager recommendation with the sick time overages.
Selectman Cimino seconded the motion. Discussion: The employees with over the allowed amount of sick time will be allowed to keep 33% of the overage and the remaining amounts will be removed. Employees effected by this will not be allowed to accumulate any further sick time until they drop below the allowed amount.
Vote: 4-yes 0-no
Appointment Ordinance
Selectman Knowles moved to hold a Public Hearing on the Appointment Ordinance for Tuesday, November 20, 2007 at 7:00pm. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
New Business
FEMA Training – NIMS Training Reminder for Board members.
June Lewis – MDOT Sound Request
Selectman Torrey moved to authorize the Town Manager to request that the MDOT perform a sound study at the intersections of Route 122 and Route 26. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Conservation Commission
Selectman Knowles moved to reestablish the town Conservation Commission. Selectman Ferland seconded the motion. Discussion: Selectman Cimino did not feel the commission is necessary.
Vote: 3-yes 1-no (Selectman Cimino voted in the negative.)
Lewiston-Auburn Water Pollution Control Agreement – Renewal
Selectman Knowles moved to authorize and sign the renewal agreement with the L/A Water Pollution Control agency at a renewal cost of $250.00. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Acceptance of Resignation – Board of Appeals Member/Charter Commission Recording Secretary
Selectman Knowles moved to accept Rebecca Moran’s resignation from the Board of Appeals effective immediately. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Request to close the administration offices on Christmas Eve
Selectman Knowles moved to close town-operating services on Monday, December 24, 2007 (Christmas Eve). Selectman Cimino seconded the motion. Discussion: Employees will be taking vacation or personal time for this day.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Abatements (must be voted on separately)
Selectman Knowles moved to grant the abatement for Autumn, Inc., Account #3188 in the amount of 124.95. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the abatement for GE Commercial Equipment Hold, Account #201 in the amount of 39.20. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the abatement for Robert Winslow, Account #2439 in the amount of 1,296.54. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the abatement for Robert Winslow, Account #1171 in the amount of 210.21. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the abatement for the Town of Poland, Account #3051 in the amount of 7,644.00. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the abatement for Matt Foster, Account #240 in the amount of 181.30. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the abatement for Art Didonna, Account #84 in the amount of 357.70. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the abatement for Mark Jeffrey, Account #228 in the amount of 205.80. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the abatement for Natalie Trask, Account #926 in the amount of 615.44. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Supplementals
Selectman Knowles moved to grant the supplemental for AT & T Mobility LLC, Account #243 in the amount of 95.55. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Knowles moved to grant the supplemental for AT & T Mobility LLC, Account #244 in the amount of 619.85. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Knowles moved to approve the bills payable from October 16, 2007 through November 7, 2007 in the amount of $740,228.94. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Any Other Business
· Removal of roofing shingles in roadway on Empire Road near the State Park Entrance
· Reestablishing “The Mall” at the Transfer Station
· Selectman Cimino will be putting up the flags for Veteran’s Day
Calendar
State Referendum Election – Tuesday, November 6th – Polls are open 8am-8pm
Public Listening Session – Wednesday, Nov. 14th 6:30PM, PRHS Auditorium
Informational Community Meeting Rt. 122/26 Road Construction - Monday, Nov. 26th 6:30PM, PRHS
Employee Mandatory Safety Training – Town Office will be Closed on Friday, December 7th 8am-10:30am
First Selectmen’s meeting for January will be Wednesday the 2nd.
Adjourn
Selectman Torrey moved to adjourn at 9:15pm. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
________________________________ ________________________________
Lionel C. Ferland, Jr., Chairman Erland M. Torrey, Vice Chairman
________________________________ ________________________________
Sandra T. Knowles Wendy S. Sanborn
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Joseph F. Cimino
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