Poland Board of Selectmen
Minutes of Meeting
October 2, 2007
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 6:30PM with Selectmen Wendy Sanborn, Erland Torrey and Joseph Cimino present. Selectman Knowles was absent with notification. The Town Manager and Recording Secretary were also present.
Executive Session – Permitted Deliberations
Selectman Cimino moved to enter into Executive Session with the Town Manager pursuant to Title 1 MRSA Chapter 13; Public Records and Proceedings § 405(6)(a) and (6) (c). Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no Executive session concluded at 7:00pm.
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
George Sanborn spoke to the Board regarding the Gun Club.
Public Hearing - Liquor License – Fairlawn Country Club, Inc.
Selectman Cimino moved to open the Public Hearing for the Fairlawn Country Club, Inc. liquor license. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Torrey moved to close the Public Hearing for the Fairlawn Country Club, Inc. liquor license. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Sanborn moved to grant the liquor license request for Fairlawn Country Club, Inc. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 0-no
BIDS
Sale of Tax Acquired Properties
Selectman Cimino moved, with respect to the town Forester and to others who felt the property should be retained by the town, that tax acquired property map 17, lot 25 be awarded to Thomas J. Dean for the amount of $26,001.00. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Selectman Cimino moved to award tax acquired property map 26, lot 19 to Walter E. Hill, Jr. for the amount of $7,296.00. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Birch Drive – Bid Opening 10-1-07 - Bid results were presented at the meeting.
The Board discussed the options with the Town Manager and Norm Chamberlain at some length and concluded to completely finish Birch Drive completing the surface work this fall and paving in the spring. Selectman Cimino moved to accept and award to St. Laurent Construction the alternate drainage road construction bid in the amount of $10,8900.00. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Reports and Communications
Town Manager/Road Commissioner Report – The Town Manager provided a brief verbal summary of his report for the Board. Other: The school has agreed to split the consulting cost of $1,000.00 to research and clarify the discrepancy of an estimated $245,000.00 between the school’s audit records and the town’s. Department reports will now be consolidated to one page.
Financial Report – Recreation reporting was discussed.
Communications - The following materials were included in the meeting packets:
· Economic Development Committee Minutes
· Comprehensive Planning Committee Minutes
OLD BUSINESS
Board Rules of Procedure Amendments
Selectman Cimino moved to adopt the Board of Selectmen Rules and Regulations as amended. Selectman Torrey seconded the motion. Discussion: Selectman Cimino stated that whoever is appointed chairman of the Board, be it now or in the future, is to be careful when stopping citizens from speaking at a meeting. The chairman should be flexible and use latitude.
Vote: 4-yes 0-no
Mass Gatherings Ordinance – Set Public Hearing Date October 16, 2007
Selectman Sanborn moved to set the Public Hearing date for the Mass Gatherings Ordinance for Tuesday, October 16, 2007 at 7:00pm. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4 yes 0-no
Town Hall Ramp – The Board agreed to move forward with the Town Manager’s request to work with Mark Gray of JAMM Engineering to find a practical, inexpensive solution to make the existing ramp usable. Selectman Cimino would prefer to see plans for a complete renovation of the entire building.
New Business
Police Vehicle Purchase
Selectman Cimino moved to accept and authorize the purchase of a new police vehicle in the amount of $19,881.00, which reflects the current 2002 Crown Victoria vehicle being used as a trade-in. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Waste Transportation Agreement
After some discussion the following motion was made: Selectman Cimino moved to extend the Waste Transportation agreement with Almighty Waste until June 30, 2008. Selectman Sanborn seconded the motion. Discussion: It is the intention of the Board to put this service out to bid. The average pull rate is $116.00 per pull. The current contract with Almighty Waste is $90.00 per pull.
Vote: 3-yes 0-no 1-abstained (Selectman Ferland abstained for personal reasons.)
ASSESSING BUSINESS
Abatements – Selectman Sanborn moved to grant the list of abatements presented by the Assessing Clerk totaling $18,611.44. Selectman Torrey seconded the motion. Discussion: A list of these abatements can be obtained through the assessing office.
Vote: 4-yes 0-no
Supplementals - Selectman Torrey moved to grant the list of supplements presented by the Assessing Clerk totaling $18,611.44. Selectman Sanborn seconded the motion. Discussion: A list of these supplementals can be obtained through the assessing office.
Vote: 4-yes 0-no
Certificate of Assessment/Valuation
Selectman Sanborn moved to authorize and sign the Assessor’s Certificate of Assessment and Valuation Return for the fiscal year 2008. Selectman Torrey seconded the motion. Discussion: Verification of the TIF numbers on the report was noted.
Vote: 4-yes 0-no
Payables
Selectman Torrey moved to approve the bills payable from September 18, 2007 through October 2, 2007 in the amount of $577,858.41. Selectman Cimino seconded the motion. Discussion: Selectman Sanborn requested that the Town Manager verify whether or not the school’s payables should be before them for final authorization. If not, then she requests that they be removed from the town’s payables warrant.
Vote: 3-yes 1-no (Selectman Sanborn voted in the negative.)
Any Other Business
RHR Smith is almost finished completing the 2007 audit.
Calendar – None.
Adjourn
Selectman Sanborn moved to adjourn at 9:44pm. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
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Lionel C. Ferland, Jr., Chairman Erland M. Torrey, Vice Chairman
________________________________ ________________________________
Sandra T. Knowles Wendy S. Sanborn
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Joseph F. Cimino
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