Poland Board of Selectmen
Minutes of Meeting
September 4, 2007
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Sandra Knowles, Wendy Sanborn, and Erland Torrey present. Joseph Cimino was absent with notification. The Town Manager and Recording Secretary were also present.
Public Participation at Board of Selectmen Meetings
Highlights:
The purpose of regular Selectmen meetings is primarily to conduct town business.
Business meetings should not turn into hearings.
Individuals wishing to discuss an issue with the Board should do so ahead of time by submitting a request to be on the agenda.
The Board agreed to table the matter to the next meeting.
BIDS
Furnace Repair Bids
Selectman Torrey moved to award the furnace repair bid to Nason Mechanical Systems for $1,762.00 and Michael & Son Chimney Smiths $2,950.00 for a total of $4,712.00 to be paid for from the Town Building reserve account. Selectman Sanborn seconded the motion. Discussion: Paul Ducharme chose not to bid.
Vote: 4-yes 0-no
ASSESSING BUSINESS
Assessor’s Return
Selectman Torrey moved to approve and sign the Assessor’s Return for the fiscal year 2008 in the amount of $583,459.00. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Reports and Communications
Town Manager/Road Commissioner Report – The Town Manager provided a brief verbal summary of his report for the Board. Other:
Work on Ricker Road began today.
Assessing Agent services will be paid at the end of the month after services have been completed.
Town Manager explained the Phase Down Program and what it is the town would be asking the assessing agent to do.
Information was handed out regarding the RSU consolidation & APWA.
Financial Report – No discussion.
Communications - The following materials were included in the meeting packets:
Scholarship Committee Correspondence
Water Test Results
Resident Correspondence
Personal Property Phase Down Program
OLD BUSINESS
Resolution – Distribution of Waste Fill
The Board discussed their views on how they felt the fill should be distributed. Selectman Torrey moved to accept the resolution as amended. There was no second. The Board agreed to wait on their final decision until the Town Manager can make necessary revisions to the document and present it in its final form.
Ordinance Providing for Mass Gatherings
Change the number of people to 300 for a total of 8 hours.
Businesses/organizations would be exempt from ordinance.
Violations are for each noted item.
Lower license fee to $25-$50.00.
The Board will review again with changes at their next meeting.
New Business
DOT Speed Zone Request – The Board had no objections.
Licensed Water Operator – The Board had no objections to hiring water operator Stephen French and to share the cost with the Union Office.
MMA Risk Management Services – WC Union Wide Safety Program
The Town Manager will be meeting with an MMA representative on expanding the safety program. Participating in this type of program could provide the town with significant savings.
Planning Board Request for Payment of Services – Selectman Knowles moved to approve payment to the Androscoggin Valley SWCD in the total amount of $1,680.00. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Planning Board Request for New Road Names – Selectman Knowles moved to accept road names Pumpkin Lane, Raven Drive, and Strawberry Lane. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Payables
Selectman Knowles moved to approve the bills payable from August 21, 2007 through September 4, 2007 in the amount of $506,186.67. Selectman Torrey seconded the motion. Discussion: The Board agreed that a warrant summary and check registers are sufficient information for payable review.
Vote: 4-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Nancy Fraser spoke to the Board regarding her concerns over the current tax increases. Ivy Brown spoke briefly to the Board regarding her current property dispute.
Any Other Business
The Board should plan on deciding the date for the Annual Town Meeting at the upcoming workshop.
The Board would like a letter to go to the Jane Torrey regarding the lost of her husband Glen Torrey who held several town positions over the years.
Permission was granted to remove the bush blocking the marquee on Route 26 in front of the Municipal Offices.
FEMA Paving Bids – Presented by the Town Manager.
Selectman Sanborn moved to award and authorize the Town Manager to negotiate an agreement with TW Paving not to exceed $24,500.00 for the FEMA paving repairs. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Calendar
Goals Workshop – Wednesday, September 12th 6:30pm – Conference Room
Listening Session – Wednesday, November 14th 6:30pm – PRHS Auditorium
Adjourn
Selectman Torrey moved to adjourn at 9:00pm. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
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Lionel C. Ferland, Jr., Chairman Erland M. Torrey, Vice Chairman
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Sandra T. Knowles Wendy S. Sanborn
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Joseph F. Cimino
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