Poland Board of Selectmen
Minutes of Meeting
August 16, 2007
Additional Meeting
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Erland Torrey, Wendy Sanborn, Sandra Knowles, and Joseph Cimino present.
Also present were Town Manager, Dana Lee, Joel & Rosemarie Dulburg, William Stubbs, Glenn Peterson, Richard & Nancy Fraser, Rebecca Moran, George Sanborn, Bruce Uldall and Jim Porter.
FYE 2005 Post Audit Exit Meeting
Auditor Jim George summarized his findings of the post audit noting that the Town has serious internal control problems with ongoing issues that are being carried forward into the next fiscal year. He noted that few adjustments were made on the town side of the audit but there were several discrepancies on the school side that made it difficult to not file the audit without a disclaimer. The Town also needs to clean up all loose ends and produce a trial balance on a monthly basis. Currently there is no trial balance and this leaves an opportunity for even more serious problems. He did not find any misuse of funds or any missing funds.
Selectman Cimino asked if while performing the audit he was given everything he needed. Mr. George stated that he did receive everything but it was difficult following the two audits that being the school’s audit and the town’s audit.
When asked by citizen Glenn Peterson why the audit took so long Mr. George replied that this was not the typical audit, in that there was no trial balance and it was difficult getting the figures to match and again working with two other auditing firms. He also stated that he was ill for a period of time and that the tax season caused his firm to fall behind.
Mr. Peterson asked as to why there appears to be extra funds in the audit report. Mr. George stated that those funds were within the school portion of the audit.
Chairman Ferland stated that one of the goals for the Board this coming year is to have one auditing firm for both the school and town. Town Manager, Dana Lee, added that the town and school should be reconciling together on a monthly basis. He went on to share the progress currently being made to improve the town’s internal controls.
George Sanborn thanked Mr. George and the citizens who petitioned the Board to have the post audit performed.
Adjourn
Selectman Torrey moved to adjourn. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
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Lionel C. Ferland, Jr., Chairman Erland M. Torrey, Vice Chairman
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Wendy S. Sanborn Sandra T. Knowles
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Joseph F. Cimino
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