Poland Board of Selectmen
Minutes of Meeting
August 2, 2007 – 6:30PM
CALL TO ORDER
Vice Chairman Erland Torrey called the meeting to order at 6:30PM with Selectmen Sandra Knowles, Wendy Sanborn, and Joseph Cimino present. Chairman Lionel C. Ferland, Jr. arrived at 6:40pm.
Also present were Town Manager, Dana Lee, Reginald Jordan, Robert Storey, William Stubbs, Nancy Fraser, Walter Gallagher, Norm Chamberlain, Jane Boyle, Robert Boyle, Lester Stevens, Cyndi Robbins, Hiram Sibley, Jason Libby, Diane Delano, Larry Crowell, Kasey Mason, Mike Walsh, William Brown, Jill Libby, Chris Whittemore, Tom Printup, Mark Bosse, Willie Rice, Chuck Finger, John Cleveland, Joe Perryman, George Sanborn, George Twine, Joel Dulburg and Gary Russell.
Executive Session – Poverty Abatement
Selectman Torrey moved to enter into executive session to deliberate on an abatement request pursuant to Title 36 MRSA § 841(2) Abatement Procedures. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no (Selectman Ferland not yet present.) Session ended at 6:55pm.
Selectman Sanborn moved to deny the poverty abatement request and to review the file again within 60 days. Selectman Torrey seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Knowles)
Executive Session - Economic Development – Selectman Torrey moved to enter into executive session with Chuck Finger, Chairman of the Economic Development Committee and consultant John Cleveland for the purpose of economic development pursuant to Title 1 MRSA Chapter 13; Public Records and Proceedings § 405(6)(c) Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no (Session ended at 7:25pm)
Fire Rescue Promotion Presentation
Fire Rescue Chief Rice, Chairman Ferland and Town Manager Lee presented several members of the Fire Rescue Department with promotions and certificates of achievement for their service to the Poland Fire Rescue Department.
Hiram Sibley – Applicant for Scholarship Committee
Selectman Knowles moved to appoint Hiram Sibley to the Scholarship Committee. Selectman Sanborn seconded the motion. Discussion: Board members commented that they would like to see more incentive based scholarships, more promotion in donations to the program and more activity from the community.
Vote: 5-yes 0-no
Minutes of Previous Meeting
Selectman Sanborn moved to approve the meeting minutes of May 29, 2007. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Bid Openings/Contracts
Ricker Road Bid Opening
Norm Chamberlain provided with a bid summary analysis, which reflects the difference in pricing, and the approach to be used should the construction company encounter ledge. The summary also addresses the price difference in using either granite curbing or cape cod curbing. Selectman Sanborn moved to award the Ricker Road construction bid with granite curbing to the St. Laurent Construction Company for the amount of $322,460.00. Selectman Torrey seconded the motion. Discussion: Selectmen Knowles and Cimino did not feel St. Laurent’s bid should be accepted, as the question of ledge, even though it has been addressed, was not completed on the original application. They did not feel this was a fair process. Chairman Ferland noted that the Board has the authority to accept or refuse any
bids submitted based upon all information presented before them.
Vote: 3-yes 0-no (Selectmen Knowles and Cimino voted in the negative.)
Public Works Truck Bids Opening
Selectman Knowles moved to accept the bid from Morrison & Sylvester for a price of $130,000.00 (bid amount submitted was $130,504.00) for a 2007 International 58000 GVW truck for the Public Works department. Selectman Sanborn seconded the motion. Discussion: The Town Manager was instructed to ask Morrison & Sylvester to reduce their price by 504.00 as only $130,000 was appropriated at town meeting for the purchase of the truck.
Vote: 5-yes 0-no
ASO Sheriff Contract for 2007-2008
Selectman Knowles moved to authorize the Town Manager to enter into the ASO Sheriff Contract for the year 2007-08. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Town Manager/Road Commissioner’s Report - (report is available upon request) – The Town Manager gave a verbal presentation of his report to the Board. The following was also discussed:
· Auditor Jim George has been scheduled for August 16, 2007 regarding the exit interview of the FYE 2005 post state audit.
· The Board would like the Town Manager to obtain prices from 3 vendors before proceeding with the work.
· The results of the Listening Session were submitted to the Board.
· An inventory on the town’s catch basins was submitted to the Board.
· At the recommendation of the Town Manager paving will be postponed until spring which will allow better preparation time and possibly a lower price. This did not include Ricker Road.
Financial Report
Selectman Cimino is concerned with the large amount of legal expenses. Miscellaneous items were discussed with explanation.
Communications
The following materials were included in the meeting packets:
EDC Meeting Minutes
Citizen Letters regarding Fuda Fest
Revised Waste Fill Request
Sheriff vs. Androscoggin County Commissioners - Decision
Androscoggin County Dispatch Committee Meeting Minutes 07/26/07
Androscoggin County Commissioners Budget Committee Caucus
Due to the recent Fuda Fest held in town the Town Manager will be reviewing the current town Festival Ordinance and submitting any revisions he feels are needed to the Board. There were no members interested in participating in the Androscoggin County Commissioner’s caucus.
OLD BUSINESS
Auburn Water District – Request for Final Project Cost Lewiston Junction/Empire Road
Selectman Knowles moved to authorize the Town Manager close out the final costs for the Auburn Water District Lewiston Junction/Empire Road project. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Auburn Water District/Request for Water Service/Crestwood Estates
Chairman Ferland summarized the history surrounding this request. He also stated that there would be no cost to the town and the Board would only be approving the proposed improvements. Selectman Knowles moved to grant approval to the proposed public improvements presented by the Auburn Water District for water service to Range Pond Apartments and Crestwood Acres Water Association. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Town Proposed Bank Account Changes
Dana summarized and reviewed with the Board the transfer of town bank accounts to one location and the status of these accounts.
New Business
Maine DHHS
The Maine Department of Health & Human Services is looking for satellite locations to provide DHHS services. The consensus of the Board was that this was nothing Poland wanted to explore at this time.
MMA Executive Committee Elections
Selectman Knowles brought it to the Chairman’s attention that usually this decision is left to the manager’s discretion. Other Board members agreed. The manager had no problem with that procedure but the ballot still requires the signature of the Board. They proceeded to sign the ballot.
New Road Names
Selectman Cimino moved to accept the name of Poland Place for the Bowes Development as recommended by the Planning Board. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to accept the name of Boot Hill Road for the applicant Linda Welch as recommended by the Planning Board. Selectman Sanborn seconded the motion. Discussion: Selectman Knowles did not feel the name was appropriate.
Vote: 4-yes 1-no (Selectman Knowles voted in the negative.)
Tax Acquired Properties
Selectman Sanborn moved to grant a quitclaim to Franklin and Beryl Strout, Sr. for property account #1593 in the amount of $423.04 for tax years 2005-2007. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to grant a quitclaim to Raymond and Mary Lou Felker for property account #1861 in the amount of $625.60 for tax years 2005. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to grant a quitclaim to Donald Boucher for property account #3659 in the amount of $2847.46 for tax years 2005-2007. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
The Board received a listing of the current tax acquired properties from the manager. The town manager is requesting permission to take action on two of the properties that have been abandoned and automatic foreclosure took place over 6 years ago. Selectman Knowles moved to authorize a public sale by bid for properties identified as Map 17, 25 located on the Herrick Valley Road and Map 47, 1A located on Loon Point Lane. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Board of Selectmen Meetings – Public Participation – Tabled to the August 21st meeting.
Recognition of Visitors
Bud Jordan spoke to the Board regarding the continual discussions over past business. His advise to the Board was to move forward and not continue discussing matters that can’t be changed. Selectman Cimino felt it was important to let residents share their thoughts with the Board regardless of issues being from the past. Others spoke on both sides of the issue.
Review Bills Payable/Monthly Warrants
Selectman Cimino moved to approve the Ricker Memorial Treasurer’s Warrant for June 2007 in the amount of $2624.93. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Sanborn moved to approve the Ricker Memorial Treasurer’s Warrant for July 2007 in the amount of $2624.93. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Sanborn moved to approve the bills payable from July 25, 2007 through August 7, 2007 in the amount of $10,124.66 for the FYE 2007 and $697056.00 for the FYE 2008 for a total of 707,180.66. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Any Other Business
None.
Adjourn
Selectman Torrey moved to adjourn. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
________________________________ ________________________________
Lionel C. Ferland, Jr., Chairman Erland M. Torrey, Vice Chairman
________________________________ ________________________________
Sandra T. Knowles Wendy S. Sanborn
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Joseph F. Cimino
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