Poland Board of Selectmen
Minutes of Meeting
January 16, 2007
CALL TO ORDER
Chairman Sandra Knowles called the meeting to order at 7:00PM with Selectmen Reginald Jordan, Lionel C. Ferland, Jr., Wendy Sanborn and Erland Torrey present.
~
Also present were Town Manager, Richard Chick, Assistant Town Manager Rosemary Roy, George Sanborn, George Twine, Riley Bryant, Joel Dulberg, Willie Rice, Debbie Taber, Sue Goss, and Scott Segal.
Minutes of Previous Meeting
Selectman Sanborn moved to approve the meeting minutes of December 19, 2006. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Assessing Administration
Selectman Ferland moved to grant the 2007 tax abatement for Jessica and Scott Ouellette, account #9 in the amount of $76.68. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to authorize the issuance of a 2007 tax supplemental to Andrew Hagerty, account #3084, in the amount of $457.95. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to authorize the issuance of a 2007 tax supplemental to Meyer Development & Associates, account #1570, in the amount of $13,699.84. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Assessment Renewal Service Bid Results – Bid results were provided in the Board’s packets. The Town Manager recommended that the town maintain services with RJD Appraisal. The Board agreed. Selectman Ferland moved to accept the bid from RJD Appraisal in the amount of $28,200.00 for assessment services for the fiscal year 2007-2008. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Recreation Department – The Recreation Director explained the benefits of the Active Net program he is seeking to purchase for the department next year and also requested time at the next meeting to discuss the proposed amendments to the Beach Ordinance. Selectman Ferland moved to accept the Recreation Department report for December 2006. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5- yes 0-no
Code Enforcement Office – Selectman Sanborn began to discuss an issue with CEO Dunlap regarding an inspection at her home; Chairman Knowles interjected stating that the issue should not be discussed at an open meeting as it directly affects an employee’s performance. George Sanborn felt the issue should be discussed. Chairman Knowles called for a short recess a 7:25pm.
Selectman Jordan moved to accept the Code Enforcement Officer’s report for December 2006. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5- yes 0-no
Law Enforcement – Selectman Jordan moved to accept the Law Enforcement report for December 2006. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Fire Rescue Department - Selectman Sanborn moved to accept the Fire Rescue report for December 2006. Selectman Torrey seconded the motion. Discussion: Chief Rice also reported that the Heavy Rescue vehicle is scheduled to be completed by 6/12/07. All of the new hydrants, created from the water line are working.
Vote: 5-yes 0-no
Public Works Department
Selectman Ferland moved to accept the Public Works report for December 2006. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5- yes 0-no
Animal Control – Selectman Jordan moved to accept the Animal Control Officer’s report for December 2006. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5- yes 0-no
County Communications – Selectman Torrey moved to accept the County Communications report for December 2006. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5- yes 0-no
Assistant Town Manager’s Report – Selectman Ferland moved to approve the Assistant Town Manager’s biweekly report. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Town Manager’s Report – Selectman Torrey moved to approve the Town Manager’s biweekly report. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Finance Director’s Report - Selectman Sanborn moved to accept the Finance Director’s biweekly report. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Review Bills Payable/Monthly Warrants
Selectman Ferland moved to approve the bills payable from January 3, 2007 through January 16, 2007 in the amount of $731,351.67. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Ferland moved to approve the Town Treasurer’s Warrant for December 2006 in the amount of $2,286,667.48. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Sanborn moved to approve the A. B. Ricker Memorial Library Treasurer’s Warrant for December 2006 in the amount of $9,951.65. Selectman Torrey seconded the motion. Discussion: Chairman Knowles would like the book amount added to the warrant.
Vote: 5-yes 0-no
Communications
The following materials were included in the meeting packets:
· MMWAC Executive Committee meeting minutes of 12/19/06
· MMA Service Program Memorandum
· Shoreland Zoning Newsletter
· School Committee meeting minutes of 12/06/06 and 12/20/06
· School Department monthly financial report for December 2006
· Knightly News Letter December 2006
· Comprehensive Planning Committee meeting minutes of 12/14/06
· Town Hall Handicap Ramp - DCS Construction Corp. – Amended Complaint
· Town Hall Renovations & Ramp – Letter to Blaine Conley
OLD BUSINESS
Ricker Road Engineering Bid Results – Twelve companies submitted bids for the engineering and design of the project. A summary of these bids was provided in the packets along with a copy of each proposal. The Town Manager provided an updated summary at the meeting. The Board agreed with the Town Manager’s recommendation of accepting Taylor Engineering’s bid. Selectman Jordan moved to accept the engineering bid submitted by Taylor Engineering in the amount of $23,440.00. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
Citizen Agenda Request – Resident Susan Reny would like to discuss with the Board the need for an ordinance that deals directly with rules and regulations of boarding/lodging farm animals/livestock in Poland. Her reasons for this are described in her correspondence enclosed. This item was tabled, as Ms. Reny was not present.
Meeting Broadcasts – Selectmen Sanborn would like to discuss possible solutions to the operation of meeting broadcasts. Presently the town will advertise for volunteer assistance to run the broadcast equipment. Resident Jeff Campbell has offered his experience and services to complete the broadcast equipment set-up. He will put a proposal together for management’s review.
Chairman Knowles asked of the Board permission to contact the town attorney for assistance with Time Warner Cable Services. Selectman Ferland moved to authorize Chairman Knowles, on behalf of the Cable Committee, to obtain assistance from the town attorney in regards to Time Warner Cable services. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Funding Requests – Rosemary reported that requests for funding assistance from different organizations are starting to come in for the current budgeting year 2008. The Board was provided a summary of the FYE 2007 requests. The consensus of the Board, given the current strategy for the FYE 2008 budget was to decline on all requests for assistance. Selectman Ferland moved that the Board not include any assisted funding in the FYE 2008 budget. Selectman Jordan seconded the motion. Discussion: None.
Vote: 4-yes 1-no (Selectman Knowles voted in the negative.)
Any Other Business
It was announced that there would be an additional Selectmen’s meeting on January 22, 2007 at 6:00pm for the purpose of holding an entrance meeting with the state selected auditor, James George regarding the FYE 2005 post audit.
Rescue Billing Procedures Review – Executive Session
Town Manager’s Comments and Recommendation: The Board should review Mark Filler’s December 29, 2006 letter and discuss his conclusions. It was also recommend that the Board schedule a meeting with Attorney Jamie Belleau for the next meeting to discuss the Town’s rights and obligations, and determine any next steps.
Chairman Knowles moved to enter in to an executive session with the town management pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, § 405 (6). Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
After coming out of executive session the following motion was made: Selectman Jordan moved that no additional town funds be spent on the Rescue Billing issue and that a summary of the total cost of this issue be submitted to the Board for review. Selectman Knowles seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors
Resident Tammy Poland asked the Board to consider a payment plan for her property taxes. She current owes for 2005-2007. The Board discussed their options with Ms. Poland and the parties agreed to enter into a Land Purchase Installment Agreement with monthly property tax payments of $300.00.
Selectman Jordan moved to rescind a previous Board vote to not utilize the Land Purchase Installment Agreement. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Jordan moved to enter into a Land Purchase Installment Agreement with Tammy Poland covering the property tax years 2005 through 2007, in which the monthly payments will be $300.00. Selectman Sanborn seconded the motion. Discussion: Rosemary will see that the necessary paperwork is completed.
Vote: 5-yes 0-no
Adjourn
Selectman Jordan moved to adjourn at 9:00pm. Selectman Sanborn seconded the motion. Discussion: None. Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
________________________________ ________________________________
Sandra T. Knowles, Chairman Erland M. Torrey, Vice Chairman
________________________________ ________________________________
Reginald D. Jordan Wendy S. Sanborn
________________________________
Lionel C. Ferland, Jr.
| 
