Poland Board of Selectmen
Minutes of Meeting
June 19, 2007
CALL TO ORDER
Chairman Lionel C. Ferland, Jr. called the meeting to order at 7:00PM with Selectmen Sandra Knowles, Wendy Sanborn, Erland Torrey and Joseph Cimino present.
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Also present were Town Manager, Richard Chick, Assistant Town Manager Rosemary Roy, Willie Rice, Ray Lafrance, Ivy Brown, Jane & Bob Boyle, Nancy & Richard Fraser, Doris and Greg Herrick, Glenn Peterson, George Sanborn, Coleen Walther, Rod Bisbee, Jr., Jeff Coolidge, Rose & Joel Dulberg, Art Dunlap, Rebecca Moran, Chuck Finger, Gary Russell, Tim Gooch, Dan Roy, Bryan Dench (arrived at 8:50PM) and Jim Porter.
Minutes of Previous Meeting
Selectman Knowles moved to approve the meeting minutes of June 14, 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Knowles moved to approve the continuation of the meeting minutes of June 14, 2007. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Assessing Business
Selectman Torrey moved to approve the abatement of personal property taxes for the year’s 2003-2006 property owner Ed Costales. Selectman Knowles seconded the motion. Discussion: There are no liens.
Vote: 5-yes 0-no
Selectman Torrey moved to approve the abatement of property taxes for the year 2006 property owner Kevin Frechetti map 5, lot 36W. Selectman Sanborn seconded the motion. Discussion: There are no liens.
Vote: 5-yes 0-no
Reports and Communications
Recreation Department - Selectman Torrey moved to accept the Recreation Department report for May 2007. Selectman Sanborn seconded the motion. Discussion: It was noted that the Recreation Department would like any savable wood from the ramp when it is torn down to use on trails.
Vote: 5-yes 0-no
Code Enforcement Office – Selectman Knowles moved to accept the Code Enforcement Officer’s report for May 2007. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Law Enforcement – Selectman Cimino moved to accept the Law Enforcement report for May 2007. Selectman Sanborn seconded the motion. Discussion: Capt. Lafrance reported that the Resource Officer is now on town duty. He also expects to have a permanent RO replacement in July.
Vote: 5-yes 0-no
County Communications - Selectman Torrey moved to accept the County Communications report for May 2007. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Fire Rescue Department - Selectman Sanborn moved to accept the Fire Rescue report for May 2007. Selectman Torrey seconded the motion. Discussion: The chief submitted the first pictures of the new Heavy Rescue Vehicle to the Board.
Vote: 5-yes 0-no
Public Works Department
Mr. Chick provided the Board with a verbal report on what the Public Works department is currently working on, mainly small projects.
Animal Control - Selectman Knowles moved to accept the Animal Control Officer’s report for May 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Assistant Town Manager’s Report - The Board concurred with Rosemary on expanding the return check policy. Selectman Sanborn moved that all customers paying with a personal check provide a driver’s license or like form of identification, and customers who’s checks repeatedly are returned are no longer accepted as a form of payment. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Torrey moved to approve the Assistant Town Manager’s biweekly report. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Town Manager’s Report – Selectman Torrey moved to approve the Town Manager’s biweekly report. Selectman Knowles seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Finance Director’s Report
Selectman Cimino questioned whether the Recreation Department was going to fall short. Rosemary explained that there are still a large amount of program fees that will be collected before the end of the year.
Payables
Selectman Torrey moved to approve the bills payable from June 6, 2007 through June 19, 2007 in the amount of $996,585.31. Selectman Cimino seconded the motion. Discussion: None.
Vote: 4-yes 1-no (Selectman Sanborn voted in the negative.)
Ambulance Service Write-offs
Selectman Knowles moved to approve the ambulance service write-offs in the amount of $11,787.35. Selectman Torrey seconded the motion. Discussion: Anything six months or older is consider to be uncollectable.
Vote: 5-yes 0-no
Communications
The following materials were included in the meeting packets:
MMWAC May 2007 Finance/Activity Report
School Committee Minutes of May 16, 2007
OLD BUSINESS
Drinking Water Program Consolidation Grant - Tim Gooch/Range Pond Apts.
Since the last time he met with the Board, Tim Gooch explained that he has been able to able to obtain some grant money for the project however there is still a balance needed of $38,000.00. He does not yet have an answer from the Crestwood Acres association and asked if the town would reconsider their position and assist with the $38,000.00. Although the Board is in favor of the project they still did not feel they could support the request. The consensus was that it would be setting precedence for future requests.
Town Hall Ramp
Tabled until July 3, 2007
RHR Smith & Company – FYE 2007 Audit Engagement Authorization
Tabled until June 20, 2007 (continuation of June 19, 2007)
Annual Appointments
Selectman Cimino moved to appoint Patricia Nash as the town’s Health Officer for a term of three years. Selectmen Torrey seconded the motion. Discussion: This was to correct a previous motion to appoint for one year.
Vote: 5-yes 0-no
Selectman Cimino moved to appoint Dana K. Lee as Town Manager beginning June 27, 2007 for a term of three years. Selectmen Torrey seconded the motion. Discussion: Motion needed to be amended to include Tax Collector, Treasurer and Overseer of the Poor. Selectman Cimino amended his motion to move to appoint Dana K. Lee as Town Manager, Tax Collector, Treasurer, Overseer of the Poor, and Road Commissioner beginning June 27, 2007 for a term of three years. Selectmen Torrey seconded the motion.
Vote: 5-yes 0-no
Virtual Town Hall
Selectman Knowles moved to approve the request and authorize the Chairman to sign and enter into an agreement with Virtual Town Hall for design, support and service of the town’s web site. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
New Business
Quitclaim
Selectman Knowles moved to grant the quitclaim request for Ricky and Lisa Gregory, account #332, Map 4, Lot 19-63 for the tax years 2005-2007. Selectmen Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Planning Board – Request for Payment
Selectman Ferland recused himself from this agenda item as he is related to the owners of Ferland Farm. Selectman Knowles moved to approve payments from the associated escrow accounts to Stantec, Inc. in the amount of $163.75 and to Robert Faunce in the amount of 1,728.03. Selectmen Sanborn seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1-abstained (Selectman Ferland)
Recognition of Visitors
Easement Request - Bisbee
Rod Bisbee, Jr. reported to the Board that since the last time they met, it is his understanding that both property owners have the right to cross the right of way. Attorney Dench explained that everyone has a 60ft. right of way. He suggested that Mr. Bisbee identify where he would like the easement to be in order to access his property and submit it to the Selectmen. Selectman Cimino felt strongly that the property in question should be surveyed. It was also asked if the property was a “lot of record and would the same rules apply. The CEO would be asked to look into this. Attorney Dench stated that there are two choices one being that of granting an easement or two selling the town property. Either choice would require a town vote.
Selectman Torrey moved to grant an easement to Rodney Bisbee, Jr. for the purpose of providing him access to his property and to put it before the townspeople at the next town meeting with a specific description of the easement being requested. Selectman Cimino seconded the motion. Discussion: Selectman Cimino stated that it still bothered him that there was no survey of the property and he would really like to see more documentation. Both Selectmen Sanborn and Knowles felt the item should be tabled until all of the loose ends can be cleared up. Selectman Ferland also suggested postponing their decision until the new Town Manager has had a chance to settle in.
Vote: 2-yes 3-no (Selectmen Knowles, Sanborn and Ferland voted in the negative.)
Jeff Coolidge – Planning Board Zoning Request
Resident Jeff Coolidge, for informational purposes, gave the Selectmen a copy of a request that he has submitted to the Planning Board regarding zoning changes that would eventually need to go before the townspeople for approval.
Ivy Brown – Property Dispute
Mrs. Brown submitted to the Board packets from her attorney regarding the trouble with her property line. Mrs. Brown and her attorney would like to meet with the Board and with Mr. Chick before he leaves. Chairman Ferland stated that the information would be turned over to the town’s attorney and handled from there.
2005 Post Audit – Nothing new.
Executive Session
Selectman Sanborn moved that the Board of Selectmen enter into executive session with Attorney Bryan Dench, Town Manager Richard Chick pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions, subsection 6(A). Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
The Board returned to public session at 10:40PM.
Selectman Torrey moved to sign the Town Manager’s severance agreement. Selectman Knowles seconded the motion. Discussion: None.
Vote: 3-yes 1-no (Selectman Sanborn) 1-abstained (Selectman Cimino)
Selectman Torrey moved to sign a letter of recommendation for Richard Chick. Selectman Knowles seconded the motion. Discussion: None.
Vote: 3-yes 1-no (Selectman Sanborn) 1-abstained (Selectman Cimino)
Recess
Selectman Cimino moved to recess the meeting at 11:00pm and to continue the meeting tomorrow, June 20, 2007 at 7PM in the conference room. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
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Lionel C. Ferland, Jr., Chairman Erland M. Torrey, Vice Chairman
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Sandra T. Knowles Wendy S. Sanborn
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Joseph F. Cimino
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