Poland Board of Selectmen
Minutes of Meeting
March 28, 2007
Continuance of the meeting of March 20, 2007
CALL TO ORDER
Chairman Sandra Knowles called the meeting to order at 7:00PM with Selectmen Reginald Jordan, Lionel C. Ferland, Jr., Wendy Sanborn and Erland Torrey present.
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Also present were Town Manager, Richard Chick, Assistant Town Manager Rosemary Roy, Sue Goss, Roland Moreau, and George Sanborn.
Assessing Business
Sue Goss and Roland Moreau presented to the Board the facts surrounding the need for the town to begin actions for either an assessment factoring up or a complete revaluation. The town’s development ratio for 2008 is expected to drop to 60%. Mr. Moreau (state property tax division) explained that as this percentage lowers the need for a revaluation or factoring up is certain and will be required by the state. Sue Goss reported that the estimated cost of a revaluation is $325,000.00 according to the town’s assessing agent. The last factoring up took place in 1994 and only kept the town at 100% for three years before the percentage started to fall. The best long-term solution is a revaluation, which would consist of every property being reviewed. The revaluation should begin as soon as possible
so that assessments are at 100% for FYE 2009.
The Board acknowledged they were aware of the problem. Rosemary stated that in speaking with Attorney Garcia on the language for the PSB TIF bond article for Ricker Road, that the estimated $168,000.00 of the bond funds could be used to begin the revaluation process. The Board agreed to present the warrant article with the balance to be used towards the revaluation process.
FYE 2005 Audit
Rescheduled due to illness.
Minutes of Previous Meeting
Selectman Jordan moved to approve the meeting minutes of February 6, 2007. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Recreation Department - Selectman Ferland moved to accept the Recreation Department report for February 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Code Enforcement Office – Selectman Torrey moved to accept the Code Enforcement Officer’s report for February 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Law Enforcement – Selectman Jordan moved to accept the Law Enforcement report for February 2007. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Fire Rescue Department - Selectman Ferland moved to accept the Fire Rescue report for February 2007. Selectman Sanborn seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Public Works Department
Selectman Torrey moved to accept the Public Works report for February 2007. Selectman Ferland seconded the motion. Discussion: The director informed the Board that an employee had been injured on the job and was on restrictive duty.
Vote: 5-yes 0-no
Animal Control - Selectman Sanborn moved to accept the Animal Control Officer’s report for February 2007. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
County Communications - Selectman Ferland moved to accept the County Communications report for February 2007. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Assistant Town Manager’s Report - Selectman Ferland moved to approve the Assistant Town Manager’s biweekly report. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Town Manager’s Report - Selectman Sanborn moved to approve the Town Manager’s biweekly report. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Finance Director’s Report
Selectman Ferland moved to accept the Finance Director’s biweekly report. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Communications
The following materials were included in the meeting packets:
· LPIA Report February 2007
· General Assistance Report February 2007
· School Committee meeting minutes of 01/17/07 and 2/28/07
· School Department Financial Report – February 2007
OLD BUSINESS
Certification of Comprehensive Plan Updates to Warrant
Selectman Knowles moved to accept and certify to the Town Clerk the revisions to the town Comprehensive Plan to be placed on the warrant for town meeting. Selectman Ferland seconded the motion. Discussion: None.
Vote: 5-yes 0-no
2007 Annual Town Warrant – Final Review and Signing
Selectman Ferland moved to accept and sign the 2007 Town Meeting warrant as presented. Selectman Jordan seconded the motion. Discussion: Article 39 has been revised to include the full town assessment valuation. Note: The article regarding the Comprehensive Plan updates was placed into the warrant draft prior to certification (above) so that a final review could take place.
Vote: 5-yes 0-no
Community Service Award
The Board received in their packets information on four individuals who could be considered for the award. The consensus of the Board was to choose nominee number four on the information provided.
New Business
None.
Recognition of Visitors
None.
Any Other Business
None.
Executive Session
Selectman Knowles moved that the Board of Selectmen enter into executive session with Assistant Town Manager, Rosemary Roy pursuant to Title 1 MRSA Chapter 13 Public Records and Proceedings, subsection 405 Executive Sessions; subsection 6(A) to discuss a personnel matter. Selectman Jordan seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Executive session finished at 9:15pm.
Adjourn
Selectman Jordan moved to adjourn at 9:15pm. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
Board of Selectmen
________________________________ ________________________________
Sandra T. Knowles, Chairman Erland M. Torrey, Vice Chairman
________________________________ ________________________________
Lionel C. Ferland, Jr. Wendy S. Sanborn
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