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Poland Planning Board
Minutes of Meeting
July 24, 2012
CALL TO ORDER
Meeting was called to order at 7:00 by Chairman Carl Duchette with members James Porter, George Greenwood, William Willett, Robert Brown and Alternate William Foster present. Dawn Dyer was absent with notification.
MINUTES
None
OLD BUSINESS
Oldcastle Lawn and Garden – Informational
- Debra Murphy, representative from Oldcastle, clarification of what the Board is looking for Oldcastle to provide. Chairman Duchette states that the Board wants to clear up ongoing noise complaints and have a sound engineer proved a sound study.
- Proposal by Olcastle to retain a sound engineer and compare noise levels at property boundary and noise spot checks levels outside the berms to see if they are working. Timing of study would be during the heavy operational period and a period of good weather. DBA scale will be used, and it is anticipated to be done before January. If the sound study comes back within normal range they will expect the berms to be approved in their condition.
- Board is in agreement and will expect a letter from Oldcastle listing the proposal that was made.
Safari Sand and Gravel – Site Plan Amendment: Map 10 Lot 49
- Chairman Duchette will recuse himself due to a working relationship with the involved parties.
- Peter Bolduc, representative from Safari Sand and Gravel, would like to amend condition #3 so that they would be allowed to replace crushing hours during the year with crushing and screening with the use of vibratory screens. Notification to the Code Enforcement Officer and Fire Chief will take place at least 48 hours prior to the onset of activity.
- Clarified that they would still only have 15 days of crushing and/or screening time. The difference in noise level would be less intensive with screener versus crusher.
- Code Enforcement Officer Nick Adams states they would still need to meet the DEP standards for noise.
- Michelle Arsenault, abutter, reminds the Board that the sound study did not address the crushing level, and questioned if they would they have to do a new sound study. Chairman Duchette responds that vibratory screening is less noise producing than the crushing according to applicant and reminds the abutter that they would still need to fall within DEP noise standards.
- Motion by Member Foster that they accept the Site Plan Amendment to condition number 3 on Map 10 Lot 49 to be changed to the following:
- Crushing and screening, which may have a vibratory screener, is limited to 15 days per year not including weekends or holidays. The CEO and Fire/Rescue must be notified 48 hours prior to the crush and/or screening operations taking place.
Seconded by Member Willett. Discussion: None
VOTE: 5 – YES 0 - NO
NEW BUSINESS
CN Brown – Sketch Plan Application: Map 15 Lot 18
- Tom and Kevin Moore, representatives from CN Brown, present a sketch plan for building expansion. Goal is to get some feedback so they can move ahead with full site plan. 2.75 acres on the property and they are working with MDOT and will provide a traffic movement study. Public Water and a new septic field will be proposed. Storm water, will increase impervious by about 10000 ft, but there is no lake water shed. No moving of fuel islands, no setbacks to wetlands by DEP and town has right to relieve them of 75’ setback if needed. They are outside the flood zone. CEO feels he can adequately address this project.
- Consensus of the Board that no site walk will be needed.
- Motion by Member Greenwood to approve the sketch plan for Map 2 Lot 4 as submitted, seconded by Member Brown. Discussion: None
VOTE: 5 – YES 0 - NO
VISITORS NOT ON THE AGENDA
None
OTHER BUSINESS
Organization of Board – Member Willett came in after the organization of the Board, Member Foster was a voting member during the organization fo the Board.
Chairman – Nomination for Carl Duchette by Member Greenwood, seconded by Member Brown. Discussion: None
VOTE: 5 – YES 0 - NO
Vice Chairman – Nomination for George Greenwood by Member Duchette, seconded by Member Foster. Discussion: None
VOTE: 5 – YES 0 – NO
Secretary – Nomination for Robert Brown by Member Duchette, seconded by Member Greenwood. Discussion: None
VOTE: 5 – YES 0 - NO
Peer review for consultant – all seemed very qualified. Recommendation by CEO is to get a shortlist together and have them come in. Short list includes Jamm, Taylor, Sebago Technics, Gorell- Palmer, they will be invited to come to the next meeting.
ADJOURNMENT
Motion to adjourn made by Member Brown and seconded by Member Greenwood at 7:41 PM. Discussion: None
VOTE: 5 – YES 0 – NO
Recorded by Nikki Pratt
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