POLAND PLANNING BOARD
MINUTES OF MEETING
MAY 8, 2012
CALL TO ORDER
Chairman Carl Duchette called the meeting to order at 7:00PM with members George Greenwood, Jim Porter, Bill Willett, Bill Foster and Dawn Dyer present. Member Robert Brown was absent without notification. The Code Enforcement Officer and Recording Secretary were also present. Alternate member Bill Foster was designated to be a voting member for this meeting.
MINUTES
April 10, 2012
Member George Greenwood moved to accept the meeting minutes of April 10, 2012 as presented. Member Bill Willett seconded the motion. Discussion: Members noted that there was information missing and that the minutes should be tabled. George Greenwood moved to table the minutes until such time they can be amended. Jim Porter seconded the motion. Discussion: None.
Vote: 5-yes 0-no
April 24, 2012
Member George Greenwood moved to accept the meeting minutes of April 24, 2012 as presented. Member Jim Porter seconded the motion. Discussion: None.
Vote: 5-yes 0-no
COMMUNICATIONS
Revisions are needed on the letter to Old Castle Lawn and Garden. The other two letters are fine. It was also noted that the letters should go out under the Chairman’s name. Carl will discuss this with Nikki Pratt.
OLD BUSINESS
Stephen Farr – Formal Site Plan Application: Map 15 Lot 24K
Present: Stephen Farr
Points of application discussion:
- The Board is already in receipt of the plan for the project.
- There is sufficient square footage for the number of dogs (30).
- The applicant is will be composting the pet waste through a specifically designed plan recommended by the state.
- The project area does not affect any well locations.
- The applicant has filed for the state licensing and it should be available soon.
- Ventilation on the project does come into the building permit guidelines.
The Board finished the project checklist. It was agreed that the plans are sufficient and that no engineering is required.
Member George Greenwood moved to consider the Stephen Farr Formal Site Plan Application for Map 15 Lot 24K as being complete. Member Jim Porter seconded the motion. Discussion: Bill Willett would like to amend the motion to include license and building permits. George Greenwood amended his motion to include as conditions of approval that the state license is provided and the proper building permits are obtained.
Vote: 5-yes 0-no
NEW BUSINESS
Wedgewood Estates Road Bond: Map 6 Lot 48
Present: Brian Merrill
Member George Greenwood recused himself from this application as he has a business relationship with the applicant. Mr. Merrill would like to begin the road development without posting bonding. Mr. Merrill has also spoken with the Board of Selectmen and they do not foresee any problems with Mr. Merrill going ahead with the project without a bond. The Board then referred to the Performance Guarantee standards in the CLUC (Sec. 614) to insure that the standards had been met before waiving the bond. Member Bill Willett moved to waive the road bond for Wedgewood Estates Map 6 Lot 48 as requested. Member Jim Porter seconded the motion. Discussion: None
Vote: 4-yes 0-no (1-abstained Greenwood)
Kyi Maung - Formal Site Plan Application: Map 12 Lot 22A
Applicant did not show.
Town of Poland – Sketch Plan Review: Map 10 Lot 28
Present: Mark Bosse, Fire Rescue Chief
Points of application discussion:
- Project will follow downtown village design standards;
- Project has received approval from townspeople, Fire Marshall’s Office, CEO.
The Board proceeded with a checklist review of the sketch plan. Abutter’s proof of notification was supplied to the recording secretary.
Member George Greenwood moved that the sketch plan checklist was complete. Member Jim Porter seconded the motion. Discussion: None.
Vote: 5-yes 0-no
It was also noted by the Board that a site inspection would not be needed and that there are no other conditions.
RECOGNITION OF VISITORS NOT ON THE AGENDA
Gina Karkos, abutter to Old Castle, discussed concerns with the Board regarding the noise issues with the companies operations.
OTHER BUSINESS
Fee schedule – discussion only.
New computer data system – discussion only.
ADJOURNMENT
Member George Greenwood moved to adjourn. Member Bill Foster seconded the motion. Discussion: None
Vote: 5-yes 0-no
Recorded by: Rosemary Roy
| 
