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Poland Planning Board
Minutes of Meeting
November 9, 2011
CALL TO ORDER
The meeting was brought to order by Vice Chairman George Greenwood at 7:00 PM with members Jim Porter, William Willett, and alternate William Foster present. Interim Code Enforcement Officer Robert Folsom Sr. and the Recording Secretary were also present. Chairman Carl Duchette and Robert Brown were absent with notice. Norm Davis was absent without notification.
MINUTES
Member Willett made a motion to accept the October 25, 2011 meeting minutes as presented, member Foster seconded the motion. Discussion: Amend to state Janet Laflamme instead of Janet Flemming as an abutter.
Vote: 4 - YES 0 - NO
UNFINISHED BUSINESS
Russell Seybold & Dorthea Wasson Seybold: Formal Shoreland Application – Map 26 Lot 42A & 42
- Dorothea Wasson Seybold and Mike Gotto hear to present the project. Mr. Gotto states that they are now just looking at making the house on one lot instead of straddling two lots.
- Member Porter states that our ordinance states that both of the lots are considered one lot because that is what the deeds state with an easement across.
- Motion was made by Member Porter to accept the application as presente, seconded by Member Foster. Discussion: NONE
Vote: 4 – YES 0 – NO
Matthew and Margaret New: Formal Shoreland Application – Map 31 Lot 24B/24C
- Matthew states that he wanted to make sure it was clear that he is only 20 ft from his property line.
- Motion to amend the approval to reflect this new information was made by Member Willett and seconded by Member Porter. Discussion: NONE
Vote: 4 – YES 0 - NO
NEW BUSINESS
Ron Kaufman: Formal Shoreland Application – Map 31 Lot 21
- Bill Bentley was present to represent Ron Kaufman. Mr. Willett asks if he has any formal permission to represent Ron Kaufman, Mr. Bentley agreed to get a letter from the property owner.
- Member Greenwood asks for Mr. Faunce’s opinion on whether or not it should be before the board. Mr. Faunce states that it has to go before planning board to make sure it is set back far enough to the greatest extent. He also states that the Planning Board cannot waive the practical extent because state law requires it. Mr. Faunce explains that if you are replacing 50% or more than it has to be determined by the planning board.
- Member Willett asks that a preliminary site assessment be done by the Interim CEO.
- Interim CEO Folsom mentions that we are missing information for the application to be complete and would like to see the board table the application until all submissions are given.
- Member Greenwood suggests meeting with code enforcement office to figure out what is missing and have a site visit.
- Member Willett makes a motion to table the application pending missing submissions, Member Porter seconds. Discussion: NONE
Vote: 4 – YES 0 - NO
Autumn, Inc.: Preliminary Major Subdivision Application – Map 13 Lot 16 & 12
- Member Greenwood will recuse himself as he has a client member relationship with Brian Merrill. Member Willett states that he is a member of the gun club but feels he can give an unbiased decision. Member Porter accepts the recuse from Member Greenwood.
- Mike Gotto and Brian Merrill are present to represent Wildwood Estates. Jessica Way will be built to public minor road standards. They are proposing to handle the stormwater by the detention pond and they have filed with DEP.
- Member Willett wants to discuss the gun club, Mr. Gotto states they already have an agreement with the gun club to relocate them on land they own.
- Mr. Gotto state they will submit information regarding lots that need two septic systems.
- Mr. Merrill wants to explore how he can make homes more energy efficient and green in this subdivision. Likes the design he has because it has a lot of buffer areas between the abutters and the proposed subdivision.
- Installed monitoring wells to study whether they can meet the 50 year study that Fire Chief Bosse wants.
- Bob Faunce wants to disclose that Mike Gotto does work with him privately but feels he can still give an unbiased presentation.
- Discussed the Road Commissioners concern and it has been dissolved along with the Fire Chief’s concern for water supply. That study is currently being conducted by Summit.
- Mr. Faunce reminds the board that even though they are planning another phase the board needs to approve this as a separate stand alone project.
- Tom Verrill, a member of the Poland gun club confirms meetings with Brian Merrill and states the issue of safety doesn’t seem to be a problem. His only concern is the noise level that will be at the homes. He would like to see the deeds state they are next to gun club. Mr. Gotto has agreed to put it into the association documents.
- William Decormier, a southwest side abutter. Curious if they have plans to allow abutters access to Jessica’s Way. Mr. Gotto will work with abutter on access but it may be an issue that has to wait until second phase.
- Mr. Gotto states nitrate study has been done for phase 1 and will be done again if needed for phase 2.
- Discussion with Mr. Folsom regarding E911 numbering range starting at the beginning of Jessica’s Way labeled on the site plan, Mr. Gotto has agreed to submit those numbers on the final approved plan.
- Motion to table the application pending further information made by Member Foster and seconded by Member Willett. Discussion: NONE
Vote: 3 – YES 0 – NO
RECOGNITION OF VISITORS – ITEMS NOT ON THE AGENDA
- Michelle Arsenault – At the last meeting there was a discussion about holidays, she is asking for clarification. Member Porter clarifies that moving forward there are seven recognized holidays that the board means when it states no work on holidays.
OTHER BUSINESS
- Invoice – question to Mr. Faunce about interview with advertiser democrat, he answered questions about a previous project in the works. Motion made by Member Porter to forward the invoice to the selectmen for payment, seconded by Member Foster.
Vote: 4 – YES 0 - NO
ADJOURNMENT
Member Foster made a motion to adjourn at 9:46 PM, second by Member Porter. Discussion: None
Vote: 4 – YES 0 - NO
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