Poland Planning Board
Minutes of Meeting
October 11, 2011
CALL TO ORDER
Chairman Carl Duchette brought the meeting to order at 7:00 PM with members Jim Porter, Vice Chairman George Greenwood, Robert Brown, and William Willett present. William Foster was absent with notice. Norman Davis was absent without notice.
MINUTES
Member Brown made a motion to approve the minutes as presented for the September 27, 2011 meeting, seconded by Member Porter. Discussion: Member Willett brings to the table that he abstained during a previous vote when it is not allowed and he needs to change his vote on the matter. Chairman Duchette states that only a member on the prevailing side of the vote can make a motion to reconsider an application that has been previously voted on. No member of the board who was on the prevailing side wishes to reconsider the application therefore no further action is taken.
Vote: 4 – YES 0 – NO (Duchette, Porter, Brown, Willett)
UNFINISHED BUSINESS
Matthew and Margaret New: Formal Shoreland Application – Map 31 Lot 24B/24C
- Margaret New and Peter Bolduc are here to represent the News. Vice Chairman Greenwood would like it noted in the record that he will abstain from any vote because he was not present at the first meeting when the application was presented. Members of the board address that the new site plan does not show an existing deck or the impervious surface of the driveway. Without the square footage of these items included in the calculations members’ state they cannot make a decision as to whether the application can be approved. Chairman Duchette recommends that they add the existing deck to the site plan and figure out the impervious surface of the driveway thus allowing the calculations to be made to see how big of a garage would be allowed. Member Brown makes a motion to table the application pending more information on the
amount of impervious surfaces on the site, member Willett seconds the motion. Discussion: None
Vote: 4 – YES 0 – No 1 - ABSTAIN
William Dorr: Formal Shoreland Application – Map 36 Lot 4
- Stuart Davis is present to represent William Dorr. Androscoggin Valley Soils and Water have already been contacted and their recommendations are in the new information being presented tonight. Member Porter makes a motion to approve the application as presented, seconded by member Brown. Discussion: None
Vote: 5 – YES 0 - NO
NEW BUSINESS
Stephanie Baird: Formal Shoreland Application – Map 34 L0t 4
- Stephen and Lou Ann Lancaster are looking to buy the camp conditioned upon approval by the Planning Board to remove the existing camp and rebuild within the same footprint. Mr. Lancaster states that no tree cutting will be done during the project. Member Willett verifies that on the phosphorous calculation he has checked states that a 75’ buffer will be maintained, Mr. Lancaster states that is true, the buffer will actually be 81’. The applicant is reminded that whatever materials they have from the demolition cannot be placed any closer to the water than where they now exist, they must place material during demolition on the back of the property. Vice Chairman Greenwood makes a motion to approve the application with the condition that they contact Androscoggin Valley Soil and Water District and abide by the
recommendations they make, seconded by member Brown. Discussion: Terry Hewitt, listing agent for the property, questions when does the board decide to bring in Androscoggin Valley Soil and Water District. Chairman Duchette responds that it is standard on all shoreland applications. End of discussion.
Vote: 5 – YES 0 - NO
Russell Seybold & Dorthea Wasson Seybold: Formal Shoreland Application – Map 26 Lot 41C, 42A, 41, and 42
- George Sawyer, Dot Seybold and Russ Seybold present to discuss the application being presented. Between the two of the landowners they have ownership of four parcels two beside each other on each side of a right of way. There concept is to demolish one structure on a front lot and move the structure on the other front lot to a back lot. They would then like to rebuild a single structure on the combined two waterfront lots. Would like to create a single ownership of lots on each side of the ROW, thus leaving two lots instead of the four they now have. Mr. Sawyer states they would have to cut the hedge row in the front lot to move the current cottage to the back lot. They will also be changing the dock location so it is more convenient to the landowners.
- Janet Laflamme, abutter, wants to make sure property follows all codes and therefore has asked Nicholas Livesay from Pierce Atwood to look at the application and note any problems he sees. Their concerns are noted in a handout they gave to the board tonight. One major concern they noted was that the applicants are asking for a setback of 72 ft and they would like to know how this would be approved without going to the Board of Appeals for a variance. It is determined by the Board that this body has the authority to reduce setbacks as long as they are at the practical extent possible for the applicant.
- The Board also determined that the applicant can file one application with all lots included because the project would involve moving a structure across lots. Chairman Duchette recommends that the square footage of the house that falls within the 100 ft watershed be labeled in the site plan and also an exact location of where the cottage that is being moved will be placed on the back lot. Motion by Vice Chairman Greenwood to table the application pending a new site plan, member Brown seconded. Discussion: None
Vote: 5 – YES 0 - NO
RECOGNITION OF VISITORS – ITEMS NOT ON THE AGENDA
Joseph Cimino: Present tonight to inform the Planning Board that since the time that PB has approved his plans he has not yet received a building permit and was issued a cease and assist order. Issues he wanted to make the board aware of include that the CEO is asking for a state permit and stamped engineer drawings, both which were not required by the Planning Board during the approval process. He states the CEO gave verbal permission to continue working after visiting the site and prior to the stop work order being issued. Mr. George Sanborn is present and states he did earth work and was told by the CEO to proceed until the permits were issued. Chairman Duchette states to Mr. Cimino that the board has no jurisdiction over the CEO and Mr. Ciminos best option would be to go to the Selectmen and discuss these issues
with them.
OTHER BUSINESS
Motion made by Vice Chairman Greenwood to pay Robert Faunce’s August invoice in the amount of $2449.35, seconded by member Brown. Discussion: None
Vote: 5 – YES 0 - NO
Motion made by Vice Chairman Greenwood to pay Robert Faunce’s September invoice in the amount of $988.00, seconded by member Brown. Discussion: The board would like information regarding the expense labeled interview for Norway newspaper. Nikki Pratt will ask Mr. Faunce for an explanation of this expense. End of discussion.
Vote: 5 – YES 0 - NO
Vice Chairman Greenwood requests that the Formal Shoreland Application formula 4a be adjusted to have 3d instead of 2d. This error will be fixed prior to the next meeting by Nikki Pratt.
ADJOURNMENT
Member Brown made a motion at 8:53 to adjourn, seconded by member Porter. Discussion: None
Vote: 5 – YES 0 – NO
Minutes recorded by Nikki Pratt
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