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Poland Planning Board
Minutes of Meeting
August 23, 2011
CALL TO ORDER
The meeting was called to order by Chairman Carl Duchette at 7:00 PM with James Porter, Vice Chairman George Greenwood, William Willett, Robert Brown and Alternate William Foster present. Norman Davis was absent with notice. The recording secretary was also present.
MINUTES
Member Greenwood made a motion to accept the August 9 meeting minutes as presented, Member Porter seconded the motion. Discussion: NONE
Vote: 4-YES 0-NO (Carl Duchette, Jim Porter, William Willett, George Greenwood)
UNFINISHED BUSINESS
NONE
NEW BUSINESS
Safari Sand & Gravel: Amendment to Formal Site Plan Application
- Tom DuBois was here to represent Safari Sand and Gravel, also present was owner Peter Bolduc. They would like to amend the condition of approval that states what the sound barrier can be made with.
- Mr. Faunce’s memo is referenced by planning board member Porter. He questions whether the stock piles were present beforehand or did they not exist. Mr. Faunce states that the stockpiles were present when the sound study was presented. Mr. Faunce also states that the sound study was based on topographic maps. He would like the approval given at the first meeting stand.
- Mr. DuBois mentions the amount of money to move onsite materials would be in the thousands of dollars. He states that the current materials already form a berm in the location requested. He would like to see an approval where they can replace materials from the current berm with loam and seed as they are used. Member Porter asks that as material is stripped from stockpiles will it be replaced and Tom Dubois states yes.
- Chairman Duchette questions why the gravel owners feel they can have an active berm that they are taking from. Mr. Bolduc wants to be taken by his word that stockpile that would be used will be replaced as is.
- Member Greenwood asks when they feel they may need to crush the berm material. Mr. Bolduc states that he doesn’t see it being crushed any time soon.
- Chairman Duchette states that a berm constructed on the Whalesback ROW line that would cure Town of Polands equation. Tom Dubois states they can use loam and put it on the edge of the ROW. Mr. Faunce doesn’t see any issues with moving the berm closer to the ROW. Applicants and Board are in agreement that berm can be constructed out of loam and seeded and be placed on the Whalesback ROW
- Michelle Arsenault – Questions longevity of pit and is given an answer or 5-10 years. She also questions what the dust control is for the pit. Chairman Duchette states they will have to follow the guidelines set forth by the state and they will need to water as needed to keep the dust at bay.
- Barbara Feeley - would like to see plan regarding the pit. She is stating a problem with the property that abuts the lions club; it is hers. Chairman Duchette states that boundaries are not something the planning board looks at. Mr. DuBois agrees to go over with the landowner.
- Member Greenwood makes a motion to amend the formal site plan condition number seven to read: The 150’ x 6’ berm will be adjacent to the ROW and will be loamed and seeded. Member Brown seconded the motion. Discussion: None
Vote: 5 – YES 0-NO
Shaker Hill Nursery: Formal Site Plan
- Tim and Greg Morin are here to represent Shaker Hill Nursery.
- Chairman Duchette states that the application revealed a much larger operation than what they anticipated. He references Bob Faunce’s memo and the requirements they will need to meet.
- Mr. Faunce states that they started as landscaping business years ago and now what they are proposing will require site plan review.
- Tim Morin states they were approved and told to just fill out a simple site plan and he would be done. Chairman Duchette explains that it is a great project but they have to hold everyone to the same standards. Member Porter states that it was given CEO approval and the Chairman of the board gave approval prior to this meeting. Greg Morin states nothing has changed. Chairman Duchette states that a proper site plan is still needed. Chairman Duchette states the expansion is larger than what was originally described.
- Wayne Cotterly – would be helpful to know what is being planned and would like a rundown of what is happening. Tim Morin took time to give an explanation that they have more supplies for sale now and a larger scope.
- Mr. Faunce reiterates that they would need hours of operations, selling goods, 30 ft green space, noise nuisance needs to be addressed, on site reviews, and stormwater and phosphourous calculations.
- Member Brown states to the Board that the operation is going from two seasons to four seasons.
- Chairman Duchette states that they need to personally consult with fire chief on his concerns with the project, contours on the site plan are needed, abutters property lines need to be shown, narration that states all displays are going to be on impervious surfaces, where they are working on the engines, hours of operation, and the other recommendations from Mr. Faunce need to be addressed.
- Member Greenwood makes a motion to table to application giving them until October 11, 2011 to come before the board with resolutions to the issues addressed Member Porter seconded the motion. Discussion: None
Vote: 5 – YES 0-NO
Michelle Arsenault
- Michelle questions what happens if property lines are proved wrong for the gravel pit. Chairman Duchette reiterates that it is not a planning board issue.
- Safari Sand and Gravel filed a notice of intent to comply with DEP, if questions concerning dust or anything like that would she contact DEP. Chairman Duchette confirms that she would contact the state.
- She states that berm requirements should be immediate. Chairman Duchette states he won’t discuss prior issues.
- She questions how the planning board governs the town with compliance and how the land use code is used to benefit the citizens. Chairman Duchette states it is a set of rules that were come up with to govern the town land. Questions concerning code, we look at information given to us and applications address most issues.
RECOGNITION OF VISITORS – ITEMS NOT ON THE AGENDA
Muriel Houle: just curious about the process of how planning board works. V-4 retail areas would like to know more.
Russell Estes – curious about what is going on, employee of shaker hill.
ADJOURNMENT
Vice Chairman Greenwood made a motion at 8:58 PM to adjourn, Member Brown seconded the motion. Discussion: None
Vote: 5 – YES 0-NO
Recorded by Nikki Pratt
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