TOWN OF POLAND
PLANNING BOARD MINUTES OF
January 11, 2011
I. Call to Order
Chairman C. Finger called the January 11th, meeting of the Poland Planning Board to order at 7:04 PM. Members present were: Carl Duchette, Bruce Uldall, Bob Brown, C. Finger, and Jim Porter. George Greenwood was absent with notification. J. Porter will be a voting member this evening. Attached to the minutes is a list of the public who attended the meeting.
II. Minutes
Minutes
There were no minutes to vote on.
III. Recognition of Visitors not scheduled on the Agenda
IV._ Unfinished Business
V. New Business
- Town of Poland, Closure of Snow’s Gravel Pit & Reclamation Plan, Map 17, Lot 41.
1:47
Town Manager, Dana Lee addressed the Board. Dana told the Board that the pit is on the Winterbrook and Herrick Valley roads. The pit has been dormant for several years. The town had Main Land Development work up a reclamation plan and submit it to the DEP. The reclamation plan was approved by the DEP. As part of the reclamation Main Land indicated that the pit has been dormant so long that a lot of natural vegetation has grown in various areas of the pit. While other areas will need to be reclaimed DEP doesn’t want the natural vegetation that has been growing there to be disturbed. C. Finger asked Bob Faunce if he had anything he’d like to add. The Board had Bob’s memo regarding the closure and Bob did not have anymore to add. C. Finger went through the Sketch Plan checklist. He also asked if the Board wanted a
Site Walk. It was the consensus of the Board that no site walk was needed.
Motion: On a motion by C. Duchette and seconded by J. Porter to consider the Winterbrook Reclamation plan, Map 17, Lot 41 as complete.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: C. Duchette, J. Porter, B. Brown, C. Finger, and B. Uldall.
The Board went into the Site Plan Review. C. Finger went through the checklist.
Motion: On a motion by C. Duchette and seconded by B. Brown to consider the Winterbrook Pit Reclamation Formal Site plan application to be complete.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: C. Duchette, J. Porter, B. Brown, C. Finger, and B. Uldall.
C. Finger went through the Finding of Fact.
Motion: On a motion by C. Duchette and seconded by B. Uldall to approve the Winterbrook Pit Reclamation Plan, Map 17, Lot 41 as presented with the condition that clean non hazardous material are used to complete all landscaping requirements, and the standard boilerplate.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: C. Duchette, J. Porter, B. Brown, C. Finger, and B. Uldall.
- Safari Sand & Gravel LLC, Gravel Pit expansion, Map 10, Lot 49, Lot 48, sublots 6, D, E, F, G.
17:01
C. Finger asked the Board if they thought he should recuse himself from this application. It was the consensus of the Board that he did not need to recuse himself.
Tom DuBois from Maine Land Development was there to address the Board regarding the registration and expansion of the Whales Back Gravel Pit. Tom had several large photographs showing the pit and he showed the Board where the work will be done. C. Finger asked if there were any questions from the Board. C. Finger addressed the letter from the DEP. Tom was informed that an escrow needed to be set up with the town for payment third party review. B. Faunce addressed the Board concerning this application. Bob said that pit reclamation applies to only what’s been expanded since 1994. Anything new is subject to the gravel pit regulations which require the Board to know the depth of the ground water table, location of off site wells, reclamation will be applied, setbacks, noise standards apply. Bob said that the town will need a
boundary survey. Bob went over his memo. C. Finger said the CEO mentioned a typo on the application. Tom said they included lot 6-D and that was an error. He also said that he noticed in Bob’s memo that he talks about fencing and screening. Tom said the pit existed before many of the homes. The last thing they want to do is end up spending thousands of dollars on screening for an existing pit that’s been there since the 50s. This is an issue that he needs clear direction from the Board on. The Board decided that they need to do a Site Walk on this property. C. Finger said he’d like to see some flagging so he can know where the boundaries are. Tom said they would be ready for Site Plan review for the first meeting in February. Site Walk is set for Saturday, January 22, 2011 at 9 AM. C. Finger asked Tom if he was willing to answer questions from the public and Tom said he was. Discussion ensued. C. Finger asked what the life of the pit was estimated at.
Tom said he had not done quantity estimates yet. He said there were many variables but phase one could possibly be 5-7 years. C. Finger went through the checklist.
Motion: On a motion by C. Duchette and seconded by B. Brown that the checklist for Safari Sand and Gravel application is complete.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: C. Duchette, J. Porter, B. Brown, C. Finger, and B. Uldall.
- Brian Merrill, Informational, Fernald Farm Estates, Map 12, Lots 12 & 16.
1:12:29
Brian told the Board that he acquired the Fernald Farm Subdivision project. Brian is going to stay with Pinkham and Greer who worked with the original owner of the project. Bob Faunce said that he may have a memo which stated the areas that needed to be corrected or looked at and that would be helpful to Brian. B. Uldall said he would give Brian the phone number of someone in the gun club. Discussion ensued.
VI. Workshop
6:30 PM
Items discussed were: Bob Faunce’s memo on the South Village Amendments.
Timber Harvesting language.
Building Standards.
Fire Suppression
1:30
Carl brought up the issue of people being directed to Bob Faunce in advance of escrow.
VIII. CEO-Communications
IX. Any Other Business
X. Adjourn
1:42:46
Motion: On a motion by C. Duchette and seconded by B. Brown to adjourn.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: C. Duchette, J. Porter, B. Brown, C. Finger, and B. Uldall.
NOTE: THESE MINUTES ARE NOT VERBATIM. THEY ARE ONLY A SUMMARY OF THE BUSINESS THAT TOOK PLACE. FOR MORE DETAILED INFORMATION, THE TOWN OFFICE HAS AVAILABLE THE AUDIOTAPES AND ANY DOCUMENTATION SUBMITTED TO THE PLANNING BOARD REGARDING THIS MEETING.
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