Poland Planning Board
Minutes of Meeting
July 12, 2011
CALL TO ORDER
Carl Duchette, Chairman brought the meeting to session at 6:56 PM with members James Porter, George Greenwood, Robert Brown, William Willett, and alternate Norman Davis present. The recording secretary was also present.
MINUTES
George Greenwood made a motion to accept the June 28, 2011 minutes as presented. Robert Brown seconded the motion. Discussion: None
Vote: 4 – YES 0 – NO (Carl Duchette, George Greenwood, Robert Brown, and James Porter)
George Greenwood made a motion to accept the July 7, 2011 minutes as presented. William Willett seconded the motion. Discussion: None
Vote: 4 - YES 0 – NO (Carl Duchette, George Greenwood, William Willett, and James Porter)
UNFINISHED BUSINESS
Joseph Cimino – Map 6 Lot 47 (0006-0047): Formal Site Plan Review
- William Willett brought to the attention of the board that he has a business relationship with the applicant and asked if he should excuse himself from the project… Board unanimously feels that as long as Mr. Willett can remain impartial he can be part of the voting body.
- Mr. Cimino was present to address questions from the third party reviewer about his application
- Memo handed out dated June 12, 2011 from J. Cimino was reviewed by both parties
- William Willett asked what the dimensions of the building would be… 30 x 80 with a metal peaked roof. The walls would be concrete and the building would have 7 ports with an entrance through the gun shop and a rear westerly side emergency exit.
- Mr. Cimino states he is proposing to hook up into the city sewer
- George Greenwood makes the suggestion that he could slide the building back to meet the setback requirements in the front of the building and that the project would no longer require DOT easement seeing how the project will not be on their property
- Mr. Faunce requests that financial capacity be shown. Board and Mr. Cimino agree to have an accountant or other qualified party send in a letter showing that Mr. Cimino has financial capability for the proposed project
- Mr. Cimino has agreed at the suggestion of the board to have an engineer do a phosphorous and erosion control study
- Mr. Faunce is proposing that a landscape plan be put into place and on the site plan. The Board members concur with this and Mr. Cimino agrees to have more landscaping plans shown on the site plan
Lorraine Johnson the closest abutter is present with questions for Mr. Cimino
- Do you need a permit for an outdoor firing range?
- Carl Duchette states he doesn’t believe so, there is no regulation on an outdoor firing range and that state law would address outside firing ranges
- Will we hear the indoor firing range?
- Mr. Cimino will have to meet the operational sound ordinance that is issued by the state.
- Will they have both an outdoors and indoors firing range?
- Mr. Cimino states that he plans on having just the indoor range
- Will anyone be allowed in to test firearms?
- Mr. Cimino states is will be controlled and part of a safety plan
- Is there a certain amount of feet between the building and property line that has to be met?
- Carl Duchette explains that the building has to meet setbacks which in that district is 10 ft minimum
- Abutter Barbara Stevens would like clarification on the 40 ft buffer ordinance that was in place.
- Carl Duchette states that it was changed and adopted at the last town meeting
- John Juliano is in support of any new business and would not like to overburden new businesses
- Carl Duchette is asking for the following to be added so the checklist can be completed.
- Engineer for erosion control and phosphorous
- Zoning Districts added to plan
- Distance of buildings from property lines printed on plans
- Surface drainage addressed by an engineer
- Setback dimensions shown and met
- More detail on landscaping on plan
- Letter from bank or other qualified party stating he meets financial capacity
- Hard copy of project approval from Chief Bosse (recording secretary will secure)
- George Greenwood made a motion to table the application until incomplete items are addressed. James Porter seconded the motion. Discussion: None Vote: 5- YES 0-NO
PLANNING BOARD BUSINESS
Findings of facts… waivers are required for Whalesback and are initiated from Carl Duchette. Motion to accept findings of fact by George Greenwood and seconded by William Willett. Discussion: None
Vote: 5 – YES 0 - NO
George Greenwood would like to have a better flow of the applications coming through to the planning board. This is being addressed and will be worked on internally by the CEO Office
William Willett would like to see the third party reviewer have a seat at the table with the Planning Board. This will be a subject to look at in the future.
Added in the wording on application approvals being sent out by the Planning Board will state that third party review will be completed within 14 days of an escrow account being established at the Town Office. The recording secretary will notify the 3rd party reviewer when escrow has been established.
Robert Brown would like to expedite enforcement of Shaker Hill Nursery for not filing a site plan or expansion of use with the Planning Board. CEO would like them to come before board and will send out another letter stating that.
ADJOURNMENT
George Greenwood made a motion at 8:39 PM to adjourn. Robert Brown seconded the motion. Discussion: None Vote: 5 – YES 0 – NO
Recorded by Nikki Pratt
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