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Poland Planning Board
Minutes of Meeting
June 28, 2011
CALL TO ORDER
Chairman Chuck Finger called the meeting to order at 7:00 PM with Board Members Carl Duchette, Robert Brown, George Greenwood, Bruce Uldall and Alternate James W. Porter present. The CEO and recording secretary were also present.
Minutes of Previous Meetings
Planning Board member Carl Duchette made a motion to approve the meeting minutes of June 14, 2011 as amended. Planning Board member Robert Brown seconded the motion. Discussion: word change from completed to contacted in the last sentence of the first page – George Greenwood.
Vote: 5 – yes 0 – no
Unfinished Business
- Wildwood Estates – Mike Gotto and Brian Merrill were present to submit the traditional layout that was requested. Standard traditional puts 90% of land in private ownership and cluster puts 33% of land in private ownership. Revision to concept four; revised to show turnarounds instead of the hammerhead driveways. Phase one on both schematics are identical and soils map with legend has been handed out to board members. Would like road standards waived from collective road standards to private road, second waiver for MDEP to be third party review of storm water plans, and third waiver to allow a common driveway in first four lots. Carl, Bob and Jim have no problem with third waiver as far as Chief Bosse does not have a problem. Chuck and Bruce abstained from answering due to not being on the board past tonight.
George has a business relationship with presenters and has reclused himself also. Jim Porter questions the DEP’s denial of access road, it will be the second phase going forward, access way for first phase has already been approved. Application submissions are complete and all three waivers have been granted per three members. No onsite inspection needed… Carl Duchette makes a motion to accept the application as complete. Robert Brown seconded the motion. Discussion: None
- Vote: 3-YES 0 –NO
New Business
- Joe Cimino – Here to present Poland Trading Post application. Parking has been addressed in a site plan change, the house has been empty and would like to move forward in selling items out of house, 30 x 80 foot building used for indoor pistol range. Currently using a berm out in back for shooting range. Spoke on indoor shooting ranges being safe and providing less noise. Parking will be 19 spaces and 3 handicap spaces. Is going to add ADA compliant bathroom. Met with State Fire Marshall Jim Gray and his only concerns were changing soundproof to fire proof and entrance and exits. Chuck Fingers concern was drainage on plan is not addressed in application. George Greenwood questioned that plans state 24 x 80 feet not 30 x 80 feet, Joe Cimino states that it is a mistake. Chuck is suggesting a plan
showing drainage. Comments from audience… Kevin O’Conner, how many employees at site… up to 6… feels project is a good thing. George Sanborn… proactive instead of reactive we can make this happen… in approval of project. Mark Ferguson… runs village kitchen and excitement is in town about project. Jeremy Chudd… great to see indoor range in town… very safe. John Juliana, Poland resident and business owner… supports new business on Route 26 and is in support. Chuck Finger gave advice to do ventilation correctly. George Greenwood made motion to table the application pending third party review, Carl Duchette has seconded. Discussion: None Vote 4 – YES 0 - NO.
Recognition of Visitors Not Scheduled on Agenda
- Safari Sand and Gravel – Bob Faunce did not get packet in time to review. Peter Bolduc is present with Cyndi Robbins and Tom DuBois. Peter Bolduc is speaking stating that all information was in on time and that the planning board process is different than code. Formal Site plan review instructions it states that things need to be handed in 7 days prior to remain on upcoming agenda which conflicts with 509.8 which requires ten days prior. Flaws in process of submitting forms. Chuck Finger addresses who gives third party reviewer the information and it is not in CLUC book. Peter Bolduc is asking for board to hear application tonight subject to third party review. Chuck Finger is suggesting compromise; a special planning board meeting next week. Thursday July 7, 2011 at 6:00 PM for a special
meeting. George Sanborn has spoken about the site plan being dragged out. Mark Ferguson… spoke about it being difficult to do business in town. Bob Faunce… spoke about Poland going in right direction. Request made by Chuck Finger to add newspaper article about special meeting.
Planning Board Business
CEO Business
Any Other Business
Workshop at 6:30 for planning board applications… Bob Faunce would like to see forms. Carl makes it a point that forms go out to third party review by the town.
Adjourn
Planning Board member Carl Duchette moved to adjourn at 8:20 PM. Planning Board member Rob Brown seconded the motion. Discussion: None.
Recorded by Nikki Pratt
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