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TOWN OF POLAND
PLANNING BOARD MINUTES OF
September 8, 2009
I. Call to Order
Vice Chairman George Greenwood called the September 8th, meeting of the Poland Planning Board to order at 7:00 PM. Members present were, Carl Duchette, Bruce Uldall, Bob Brown, George Greenwood, and Jim Porter. Members absent with notification were Chuck Finger and Kristina Greenleaf. Attached to the minutes is a list of the public who attended the meeting. Jim Porter will be a voting member this evening.
II.__Unfinished Business
Ill. New Business
1:17
- Michelle Pinkham, Site Plan Review, Map 39, Lot 8. Change of use from Hair Salon to a Child Daycare.
Motion: On a motion by C. Duchette and seconded by B. Brown to bring the Michelle Pinkham application before the Board.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: Bruce Uldall, B. Brown, C. Duchette, G. Greenwood, and J. Porter.
Michelle Pinkham address the Board regarding putting a child care business where the Hair Salon was at 1184 Maine Street. Michelle handed out a septic plan provided by Mark Aube, owner of the building, which was designed to replace existing septic should it fail. Also provided as handouts were a letter from DHHS, and the Fire Marshal’s Office. Item discussed were: bathroom facilities, approval process from Fire Marshal’s office, and the measurements on site plan.
Motion: On a motion by C. Duchette, and seconded by B. Brown to approve the Kid Quarters Child care application as presented with the following conditions:
- That Michelle follow through with all her state requirements
- All the information on existing checklist the Board is considering this on file.
- That the applicant adheres to all the information presented in the application.
- Soil Erosion Control and Stormwater Management Measures shall be in place prior to construction; the Code Enforcement Officer may require additional measures be taken
- Plan approval is also conditioned upon compliance by the Applicant with the Plans and specifications which have been received by the Planning Board in connection with the development proposal as well as with any oral or written commitments regarding the project which were specifically made by the Applicant to the Board in the course of its deliberations
- This approval will expire twelve (12) months from the date of Planning Board approval if the project or the use has not been started within this allotted time
- Building/use permits shall be obtained prior to the start of construction/use
- The applicant must apply for and obtain all applicable permits for the proposed development under the Natural Resources Protection Act, Title 38 M.R.S.A. section 480-C, the Site Location of Development Act, the Erosion and Sedimentation Control law, Title 38 M.R.S.A. section 420-C, the Stormwater Management Law, the Federal Clean Waters Act as delegated to the State of Maine, and all other applicable state and federal laws regulating the use or development of land.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: Bruce Uldall, B. Brown, C. Duchette, G. Greenwood, and J. Porter.
- Steven Vitkauskas, Informational, Map 26, Lot 27. Raise cottage, put new foundation under it.
9:26
Steve addressed the Board using a handout. Steve said the posts have deteriorated over the years, main sleeper beam is cracked, cottage is sinking and chimney isn’t and chimney is tied into rafters and rests on concrete slab. He would like to raise up the cottage and have a walk in basement, discussion ensued. CEO, Heather McNally told the Board that she had visited the lot and it was very wooded and flat. His lot has a wet area close to Marjorie Lane but where the existing cottage is located is a dry. Discussion ensued.
- Lynda Despres, SLZ, Map 35, Lot 16. Move existing house back two feet from the lake and put concrete foundation under it.
38:00
Motion: On a motion by C. Duchette, and seconded by B. Brown to bring Lynda Despres’ SLZ application before the Board.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: Bruce Uldall, B. Brown, C. Duchette, G. Greenwood, and J. Porter.
Lynda Despres addressed the Board regarding her application to move her existing camp back two feet and put foundation under it. Items discussed were: location and age of the septic system system. Lynda said there is no paperwork on it. The Board asked about existing vegetation, location of the well.
Motion: On a motion by C. Duchette and seconded by B. Brown to consider the check list complete.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: Bruce Uldall, B. Brown, C. Duchette, G. Greenwood, and J. Porter.
Motion: On a motion by C. Duchette and seconded by B. Uldall to approve the Lynda Despres, SLZ application, Map 35, Lot 16 as presented with the following conditions:
- Applicant must contact Androscoggin Valley Soil and Water Conservation District and do a formal plan for the lot
- Any thing represented in the application either in writing or verbally must be adhered to
- Soil disturbance during the period Mar 1st to May 1st is prohibited
- Any disturbed soils shall be re-vegetated immediately upon completion of construction and any disturbed soils within 100-ft. of the high water mark shall be re-vegetated with indigenous plants
- Soil Erosion Control and Stormwater Management Measures shall be in place prior to construction; the Code Enforcement Officer may require additional measures be taken
- Plan approval is also conditioned upon compliance by the Applicant with the Plans and specifications which have been received by the Planning Board in connection with the development proposal as well as with any oral or written commitments regarding the project which were specifically made by the Applicant to the Board in the course of its deliberations
- This approval will expire twelve (12) months from the date of Planning Board approval if the project or the use has not been started within this allotted time
- Building/use permits shall be obtained prior to the start of construction/use
- The applicant must apply for and obtain all applicable permits for the proposed development under the Natural Resources Protection Act, Title 38 M.R.S.A. section 480-C, the Site Location of Development Act, the Erosion and Sedimentation Control law, Title 38 M.R.S.A. section 420-C, the Stormwater Management Law, the Federal Clean Waters Act as delegated to the State of Maine, and all other applicable state and federal laws regulating the use or development of land.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: Bruce Uldall, B. Brown, C. Duchette, G. Greenwood, and J. Porter.
- Road Name Application, Brookdale Village, Map 4, Lot 19. Cote Drive, & Josh’s Way.
Motion: On a motion by C. Duchette, and seconded by B. Brown to approve the road names Cote Drive, & Josh’s Way and to send this application to the Selectmen for their approval.
Discussion: None
Action: Action: Motion carried 5-0 in favor. Voting for: Bruce Uldall, B. Brown, C. Duchette, G. Greenwood, and J. Porter.
lV. Recognition of Visitors not scheduled on the Agenda
V. Planning Board Business
59:33
- Minutes of August 25, 2009
Motion: On a motion by C. Duchette and seconded by B. Uldall to approve the minutes of August 25th.
Discussion: None
Action: Motion carried 4-0 in favor. Voting for: B. Uldall, C. Duchette, G. Greenwood, and J. Porter. Bob abstained as he was not present for that meeting.
B. Uldall asked Heather McNally, CEO, to clarify, at a later date, foundation elevation as discussed this evening. Heather said she would put something together for the Board as a handout.
VI. CEO-Communications
VII. _Recording Secretary Business
VIII. Any Other Business
X. Adjourn
1:1:42
Motion: On a motion by C. Duchette and seconded by B. Brown to adjourn
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: Bruce Uldall, B. Brown, C. Duchette, G. Greenwood, and J. Porter.
Prepared by: Kathy Berry, Recording Secretary
NOTE: THESE MINUTES ARE NOT VERBATIM. THEY ARE ONLY A SUMMARY OF THE BUSINESS THAT TOOK PLACE. FOR MORE DETAILED INFORMATION, THE TOWN OFFICE HAS AVAILABLE THE AUDIOTAPES AND ANY DOCUMENTATION SUBMITTED TO THE PLANNING BOARD REGARDING THIS MEETING.
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