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Planning Board Minutes 10/13/2009
TOWN OF POLAND
PLANNING BOARD MINUTES OF
October 13, 2009
I.   Call to Order
Chairman Chuck Finger called the October 13th, meeting of the Poland Planning Board to order at 7:00 PM. Members present were, Bruce Uldall, Bob Brown, Chuck Finger, George Greenwood, Kristina Greenleaf, and Jim Porter. Member absent with notification was Carl Duchette.  Kristina Greenleaf will be a voting member this evening.  Attached to the minutes is a list of the public who attended the meeting.

II.__Unfinished Business

Ill.    New Business
1:21
  • Pike Industries, Modification to Existing Site Plan. Map 1, Lot 12.
Motion: On a Motion by B. Brown and seconded by G. Greenleaf to bring Pike Industries Modification to Existing Site plan application to the Board.

Discussion: None

Action: Motion

John Koris, Environmental Engineer for Pike Industries in the State of Maine addressed the Board. C. Finger told the Board that He, Heather, Dana, and Larry have all had discussions with John about the project.  John told the Board Pike wants to upgrade their asphalt plant. John brought graphics and presented the plan from there. The noise of the burner was discussed and John feels this new piece of equipment will lessen noise. C. Finger went through the check list. Chief Bosse’s list of concerns for this project was discussed.
Motion: On a motion by G. Greenwood and seconded by B. Brown to consider the checklist for Pike Industries’ modification to existing site plan, Map 1, Lot 12 as complete.

Discussion: None

Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.

Motion: On a motion to Pike Industries, modification to existing site plan, Map 1, Lot 12 is approved with the following conditions:
  • That you provide, per Chief Bosse’s request, access around the building
  • Chief would like to view the building plans once they are available
  • Exit marking and emergency lighting must comply with NFPA #101 Life Safety Code.
  • Early warning detection system must be installed
  • Soil Erosion Control and Stormwater Management Measures shall be in place prior to construction; the Code Enforcement Officer may require additional measures be taken
  • Plan approval is also conditioned upon compliance by the Applicant with the Plans and specifications which have been received by the Planning Board in connection with the development proposal as well as with any oral or written commitments regarding the project which were specifically made by the Applicant to the Board in the course of its deliberations
  • This approval will expire twelve (12) months from the date of Planning Board approval if the project or the use has not been started within this allotted time
  • Building/use permits shall be obtained prior to the start of construction/use
  • The applicant must apply for and obtain all applicable permits for the proposed development under the Natural Resources Protection Act, Title 38 M.R.S.A. section 480-C, the Site Location of Development Act, the Erosion and Sedimentation Control law, Title 38 M.R.S.A. section 420-C, the Stormwater Management Law, the Federal Clean Waters Act as delegated to the State of Maine, and all other applicable state and federal laws regulating the use or development of land.
Discussion: None

Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G.
      Greenwood and K. Greenleaf.

  • Steven Vitkauskas, SLZ, Map 26, Lot 27.  Raise cottage, put new foundation under it.
18:52
Motion: On a motion by G. Greenwood, and seconded by K. Greenleaf to bring Steve Vitkauskas’ SLZ application, Map 26, Lot 27 to the Board.

Discussion: None

Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.

Steve Vitkauskas addressed the Board with his application to raise his cottage and move it back from the water and put a foundation under it.  He also would like to put in a new septic system. Steve said the posts have deteriorated over the years, main sleeper beam is cracked, cottage is sinking and chimney isn’t. The chimney is tied into rafters and rests on concrete slab. He would like to raise up the cottage and have a walk in basement, discussion ensued. CEO, Heather McNally told the Board that she had visited the lot and it was very wooded and flat. Steve sent DEP a permit by rule form and Colin Clark is reviewing the application. Discussion ensued. C. Finger went through the check list.

Motion: On a motion by K. Greenleaf and seconded by B. Brown to consider the checklist complete for Map 26, Lot 27.

Discussion: None

Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G.
      Greenwood and K. Greenleaf.

Motion: On a motion by G. Greenwood and seconded by B. Brown that the application be approved for Steve Vitkauskas’ SLZ application, Map 26, Lot 27 with the following conditions:
  • That the building permit not be issued until the DEP letter has been submitted to the CEO
  • That the Androscoggin Valley Soil & Water Conservation District guidelines, submitted to the Board, be adhered to.
  • Soil disturbance during the period Mar 1st to May 1st is prohibited
  • Any disturbed soils shall be re-vegetated immediately upon completion of construction and any disturbed soils within 100-ft. of the high water mark shall be re-vegetated with indigenous plants
  • Soil Erosion Control and Stormwater Management Measures shall be in place prior to construction; the Code Enforcement Officer may require additional measures be taken
  • Plan approval is also conditioned upon compliance by the Applicant with the Plans and specifications which have been received by the Planning Board in connection with the development proposal as well as with any oral or written commitments regarding the project which were specifically made by the Applicant to the Board in the course of its deliberations
  • This approval will expire twelve (12) months from the date of Planning Board approval if the project or the use has not been started within this allotted time
  • Building/use permits shall be obtained prior to the start of construction/use
  • The applicant must apply for and obtain all applicable permits for the proposed development under the Natural Resources Protection Act, Title 38 M.R.S.A. section 480-C, the Site Location of Development Act, the Erosion and Sedimentation Control law, Title 38 M.R.S.A. section 420-C, the Stormwater Management Law, the Federal Clean Waters Act as delegated to the State of Maine, and all other applicable state and federal laws regulating the use or development of land.
Discussion: None

Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G.
      Greenwood and K. Greenleaf.



lV.   Recognition of Visitors not scheduled on the Agenda

V.    Planning Board Business
48:17
  • Minutes of September 8, 2009
Motion: On a motion by B. Brown and seconded by G. Greenwood to bring the September 8, 2009 minutes to the Board for discussion.   

Discussion: None

Action: Motion carried 4-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, J. Porter was not a voting member for that meeting and K. Greenleaf abstained as she was not present for that meeting.

Motion: On a motion by B. Uldall and seconded by B. Brown to approve the minutes of September 8th, 2009

Discussion: None

Action: Motion carried 4-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, J. Porter was not a voting member for that meeting and K. Greenleaf abstained as she was not present for that meeting.

It was the consensus of the Board to order the 2010 Maine Planning and Land Use Laws books.

The upcoming Planning Day in Auburn was discussed.

VI.    CEO-Communications

VII. _Recording Secretary Business

VIII.  Any Other Business
X.     Adjourn
53:04
Motion: On a motion by G. Greenwood and seconded by B. Brown to adjourn
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G.
      Greenwood and K. Greenleaf.

Prepared by: Kathy Berry, Recording Secretary

NOTE:  THESE MINUTES ARE NOT VERBATIM. THEY ARE ONLY A SUMMARY OF THE BUSINESS THAT TOOK PLACE.  FOR MORE DETAILED INFORMATION, THE TOWN OFFICE HAS AVAILABLE THE AUDIOTAPES AND ANY DOCUMENTATION SUBMITTED TO THE PLANNING BOARD REGARDING THIS MEETING.