TOWN OF POLAND
PLANNING BOARD MINUTES OF
August 11, 2009
I. Call to Order
Vice Chairman Chuck Finger called the August 11, 2009 meeting of the Poland Planning Board to order at 7:00 PM. Members present were, Bob Brown, Chuck Finger, George Greenwood, Bruce Uldall, Kristina Greenleaf and Jim Porter. Member absent with notification was Carl Duchette. Kristina Greenleaf will be a voting member this evening. Attached to the minutes is a list of the public who attended the meeting.
II.__Election of Officers
1:38
Motion: On a motion by B. Uldall and seconded by B. Brown to nominate C. Finger for Chairman.
Discussion: None
Action: Motion carried 4-0 in favor. Voting for: B. Uldall, B. Brown, G. Greenwood, and K. Greenleaf.
Motion: On a motion by B. Uldall and seconded by K. Greenleaf to nominate G. Greenwood for Vice Chairman.
Discussion: None
Action: Motion carried 4-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, and K. Greenleaf.
Motion: On a motion by B. Brown and seconded by G. Greenwood to nominate B. Uldall for Secretary.
Discussion: None
Action: Motion carried 4-0 in favor. Voting for: B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
III.__Unfinished Business
- Martin, Road Construction, Map 8, Lot 63
34:22
Motion: On a motion by G. Greenwood and seconded by B. Brown to bring the Martin application, Map 8, Lot 63 to the Board.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
Lucian Martin addressed the Board. He explained his revised map per the Board’s request from last meeting. Discussion ensued. C. Finger told Lucian that in road construction the applicant sets up an escrow account with the town and hires Bob Faunce to be third party reviewer for the project. It was the consensus of the Board to engage Bob Faunce for this project. Several people addressed the Board regarding this application.
Motion: On a motion by B. Brown and seconded by K. Greenleaf to table this application.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
IV. New Business
1:31
- Gambardella, SLZ, Map 44, Lot 71. Foundation and raise walls.
Motion: On a motion by G. Greenwood and seconded by B. Brown to bring the Gambardella, SLZ, Map 44, Lot 71 foundation and walls to the Board.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
Mike Fleury, representing the Gambardellas, addressed the Board. He said the Gambardellas are looking to raise the camp up and put a full foundation for reasons of drainage, and the camp has a lot of mold and mildew. He wants to raise the second floor walls approximately 3 feet to gain head space and put in some egress windows for the bedrooms upstairs. Discussion ensued. C. Finger suggested that Mike make some changes to the map prior to submitting an application to CEO: Where the map says move existing cottage, to “this is the existing cottage”, remove from plan where it says remove existing drive, remove the notes on the side from previous application, and show where the pavers are going. The drainage plan was discussed. It was also suggested that Mike contact Androscoggin Valley Soil and Water Conservation District to
get their help with the drainage problem.
Motion: On a motion by B. Brown and seconded by K. Greenleaf to consider the application as complete.
Discussion: G. Greenwood asked if they should consider the completeness since there are changes to be made to the map. C. Finger said that they weren’t approving the application at this time just the completeness.
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
C. Finger went through the checklist.
Motion: On a motion by K. Greenleaf and seconded by B. Uldall to approve the Gambardella’s SLZ application, Map 44, Lot 71 for a foundation and raising wall with the following conditions:
- Remove from the drawings all the old notes and notations that aren’t applicable anymore.
- Show drainage plan
- Contact the Androscoggin Valley Soil and Water Conservation District and get a revegetation plan.
- Show where the pavers will be placed
- Show where the septic system is located
- SLZ Boilerplate
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
- Ouellette, SLZ, Map 44, Lot 62. Build a 30 x 40’ garage.
23:35
Motion: On a motion by B. Brown and seconded by K. Greenleaf to bring the Ouellette SLZ to the Board.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
Mike Fleury was there to represent the Ouellettes. Mike said they were taking out two buildings. Discussion ensued.
Motion: On a motion by B. Uldall and seconded by B. Brown to consider the application as complete for Dan Ouellette, Map 44, Lot 62.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
C. Finger went through the checklist.
Motion: On a motion by B. Uldall and seconded by K. Greenleaf to approve the Ouellette application, Map 44, Lot 62 with boilerplate.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
- Joe Cimino, Commercial Subdivision, Rt. 26. Map 6, Lot 47.
31:52
Chuck Finger, Planning Board Chairman, told the Board that he didn’t feel that Joe Cimino needed to be present for this meeting. C. Finger said that the abandonment of the subdivision was approved by our third party reviewer, Bob Faunce. He said that the town manager, Dana Lee, would sign the papers of abandonment after the Board had a consensus of approval. C. Finger explained to the audience what this letter of abandonment means and that DEP has looked the lot over as well as Summit Environmental, and the Selectmen have signed off on the paperwork. It was the consensus of the Planning Board to agree to the abandonment of the Cimino Subdivision.
V. Recognition of Visitors not scheduled on the Agenda
VI. Planning Board Business
49:50
Motion: On a motion by G. Greenwood and seconded by B. Brown to approve the minutes of May 26, 2009 as presented.
Discussion: None
Action: Motion carried 3-0 in favor. Voting for: B. Brown, C. Finger, and G. Greenwood. B. Uldall, K. Greenleaf, and J. Porter were not present for that meeting and therefore did not vote.
Motion: On a motion by B. Brown and seconded by B. Uldall to bring the minutes of July 28, 2009 to the Board for discussion.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
Motion: On a motion by B. Brown and seconded by B. Uldall to approve the minutes of July 28, 2009.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
VII. CEO-Communications
Phosphorous calculations were discussed. According the ordinance the CEO is to review and approve the calculations and not create the numbers. There are several ways for an applicant to come up with those numbers and should they need assist they can pay an outside source to professionally come up with those calculations.
VIII. _Recording Secretary Business
IX. Any Other Business
C. Finger talked about the success of the Farmers Market at Poland Crossing.
Also the SLZ application was discussed.
J. Porter addressed the Comprehensive Plan Update and PB workshop
X. Adjourn
1:13:57
Motion: On a motion by B. Brown and seconded by G. Greenwood to adjourn.
Discussion: None
Action: Motion carried 5-0 in favor. Voting for: B. Uldall, B. Brown, C. Finger, G. Greenwood, and K. Greenleaf.
Prepared by: Kathy Berry, Recording Secretary
NOTE: THESE MINUTES ARE NOT VERBATIM. THEY ARE ONLY A SUMMARY OF THE BUSINESS THAT TOOK PLACE. FOR MORE DETAILED INFORMATION, THE TOWN OFFICE HAS AVAILABLE THE AUDIOTAPES AND ANY DOCUMENTATION SUBMITTED TO THE PLANNING BOARD REGARDING THIS MEETING.
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