Town of Otisfield
Planning Board Meeting Minutes
July 18, 2017
1. Call to Order: The meeting was called to order at 7:00 PM by Chair –Karen Turino
2. Attendance: Chair – Karen Turino, Vice Chair – Rick Jackson, Recording Secretary – David Hyer, Herb Olsen, Stan Brett & Alternate – Beth Damon
Code Enforcement Officer: Richard St. John
Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes from June 20, 2017. *Motion to accept minutes. HO/DH - Unanimous.
B. Site Walk Minutes from July 11th Map U-21, lot 009. *Motion to accept minutes. SB/HO – Unanimous.
C. Planning Board Site Walk July 11th Map R09, Lot 057. *Motion to accept minutes. HO/RJ - Unanimous.
5. Discussion & Comments from public:
A. None
6. Residence - Based Business Applications:
A. Sheila Sprague, 271 Ahonen Rd, Map R07, Lot 020H. Home Bakery of organic, gluten-free based products for wholesale distribution. Will be selling to local markets. *Motion that we accept this application of Sheila Sprague. DH/HO – Unanimous.
7. Shoreland Zoning Applications:
A. Patrick Mulligan,~Map U-21, portion of lot 009, #117 Camp Nona Rd. Applicant would like to propose construction of a cottage on an existing foundation about 69’ from Pleasant Lake. Non-conforming structure on a conforming lot. Site Walk was held July 11th @ 5:30 PM. Jamm Civil and Structural Engineering report submitted into public record. Report suggests that the foundation is usable with modifications. *Motion that the application is now complete. DH/HO – Unanimous. *Motion that we approve the application with the (5) conditions as detailed in the Civil and Structural Engineering Report. RJ/HO - Unanimous. *Motion that the slope of the roof be 7/12 pitch of the entire length. RJ/– (NO 2nd, motion failed).
8. Site Plan Applications:
A. Uel Gardner DBA Weaponcraft LLC, representing owner Jeffrey Richardson at Map R09, Lot 057, pit off Station Rd. Proposing an educational training site for firearm safety & proficiency. Site Walk was held July 11th @ 6:30 PM. Last meeting PB members went through Site Plan Checklist and requested applicant come back with the following; Sketch for the Erosion Control Mulch, NRA source book, Letter from Fire Chief,
Statement from BOS and Noise findings in writing. All have been submitted tonight with the exception of letter from Fire Chief. Fire Chief was unable to attend Site Walk, but asked that Deputy Fire Chief J. Damon attend on his behalf. J.Damon: I went in with the focus on access. There was an emergency extrication at that location 5 years ago and FD could not get emergency vehicles in there. It’s important for this venture to have good access in all kinds of weather which will require the road be brought up to higher standards and maintained. Fire Chief and J.Damon are suggesting Planning Board put Emergency Apparatus access in as stipulations and suggest they might use the Road Ordinance or Subdivision Ordinance as a starting point in doing so. Fire Chief stressed that access, maintenance of the road,
and signage are his primary concern and focus and will provide his findings in a written statement. Applicant: The road will remain gated and signage will be clear. I am agreeable to what is requested, but have no need for a two lane road. Hancock improved the road 2 years ago and the width should be adequate. PB noted and will use Ordinances mentioned to help guide them in their decision making process regarding road condition stipulations. All agree that turning radius is needed to determine what is needed for Emergency Road access. PB requesting side berms be added of at least 8’ and should run 100 feet back. Applicant will provide and said all berms are 42” thick and can stop a bullet. Any rounds will be stopped right there. *Motion that we have a completed application with the caveat that the Fire Chiefs written statement will be provided. RJ/HO – Unanimous. *Public Hearing scheduled for August 1st at 7:00 PM. TT will notify abutters. An
application fee of $250.00 was received tonight. *Tabled until an upcoming meeting.
9. Subdivision Application:
A. Vickie Rogers, Tax Map R-2 lot 33. Modification to existing subdivision plan from 2003. CEO approved subdivision from 2003. Applicant wants to add a lot and came to PB for guidance on the process. Applicant will come back to an upcoming meeting with (3) full size maps and (6) reduced size maps. *Tabled until an upcoming meeting.
10. Upcoming Dates:
A. Planning Board Public Hearing, August 1, 2017 at 7:00 PM.
B. Planning Board Regular Meeting August 15, 2017 at 7:00 PM
11. Discussion & comments from Code Enforcement Officer:
A. Home under contract: 64 Wyaka Lane. New buyer would like to take the furthest point from the lake, use that as a pivot and straighten the building out. CEO told him the PB gets to weigh in on “Greatest Practical Extent”. The 75’ line goes through the center of the building. Closing will take place in a couple weeks and new buyer hopes to have an application in to the Planning Board for the August Meeting.
12. Discussion & comments from Board:
A. Election of Officer’s: Discussion:
1. Chair – *Motion to nominate Karen Turino. SB/DH – Unanimous.
2. Vice Chair – *Motion to nominate Rick Jackson. SB/HO – Unanimous.
3. Recording Secretary – *Motion to nominate David Hyer. SB/HO – Unanimous.
B. Stan Brett’s Term expires this year. He said he would try to attend the BOS meeting tomorrow night to discuss.
13. Unfinished Business:
A. Review the Subdivision and New Road Construction Ordinances regarding new road construction standards. Determine which to keep and which to eliminate. Resolve any differences.
14. Adjournment: With no further business, the regular meeting was adjourned at 9:00 PM. RJ/SB- Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: August 15, 2017
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