Town of Otisfield
Planning board Meeting Minutes
April 18, 2017
1. Call to Order: The regular meeting was called to order at 7:18 PM by Chair –Karen Turino
2. Attendance: Chair – Karen Turino, Vice Chair – Rick Jackson, Recording Secretary – David Hyer, Herb Olsen, Stan Brett & Alternate – Beth Damon (Absent)..
Code Enforcement Officer: Richard St. John
Secretary: Tanya Taft -Absent
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes from March 21, 2017. *Motion to accept minutes. DH/SB Unanimous
5. Discussion & Comments from public:
A. None
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. None.
9. Subdivision Application
A. None.
10. Upcoming Dates:
A. Planning Board Meeting May 16, 2017 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. A very quiet month.
12. Discussion & comments from Board:
A. KT: The Ordinance Committee, working on a draft of updating the Definitions Ordinance, asked the PB to resolve an inconsistency in the definitions of Average Daily Traffic in the New Road Construction Ordinance and in the Subdivision Ordinance. The Planning Board looked at the different definitions for Average Daily Traffic and made the motion* There be one definition in the Definitions Ordinance and it read: A traffic count of vehicles anticipated for weekdays based on the number of dwelling units in residential developments.
(See chart Trip Generation Rates in the New Road Construction Ordinance) SB/HO Unanimous.
The second term to be reconciled is Driveway and appears in the New Road Construction Ordinance and the existing Definitions Ordinance. Motion*SB/RJ: Remove the first sentence of the definition for Driveway in the Definitions Ordinance and use the rest of that definition: A vehicular access-way serving two lots or less that provides access to a street. In Shoreland Zoning a driveway is limited in length to 500 feet. KT will report these recommendations to the Ordinance Committee chair.
13. Unfinished Business:
A. Site Plan Review Application:
Reviewed the latest draft of the Application and made the following revisions/suggestions:
Page 1, Box 1 == delete the apostrophe and the second "s".~ Put the remaining "s" inparentheses
Page 1: Move the entire page to the right to center it on the page.
Page 2: In the second Paragraph from the bottom, second line == delete the word REVIEW and insert "Development Application
Page 2: At the bottom of the page add:
OFFICE USE ONLY
Determination:~ Proceed to full Application ____________ (YES )(NO)
Planning Board Chair: ________________(Signature)
Page 3: Page Heading == delete "REVIEW" and insert "DEVELOPMENT APPLICATION"
Page 3, 4, 5, 6: After the Capital letters (A. B. C. etc) have two spaces.~ Then be consistent with the second and subsequent lines for each as far as lining them up with the first line or lining them up with the space before the first line.
Page 5:~ Heading == delete "REVIEW" and insert "DEVELOPMENT APPLICATION"
Page 6:~ Insert in the line :"THE BOARD SHALL APPROVE...." after the words "SITE PLAN"= "DEVELOPMENT REVIEW"
Motion* DH/KT: Send the revisions/suggestions above to Richard St. John to be made to the Site Plan Review application. Unanimous.
B. Review the Subdivision and New Road Construction Ordinances regarding new road construction standards. Determine which to keep and which to eliminate. Resolve any differences.
14. Adjournment: With no further business, the regular meeting was adjourned at 9:05 PM. RJ/SB
Unanimous.
Respectfully submitted
Sandy Ouellette, Acting Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: May 25, 2017
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