Town of Otisfield
Planning Board Meeting Minutes
November 15, 2016
1. Call to Order: The regular meeting was called to order at 7:01 PM by Chair – Karen Turino.
2. Attendance: Members present were Chair -Karen Turino, Vice Chair, Rick Jackson, Recording Secretary- David Hyer, Herb Olsen, Stan Brett & Beth Damon - Alternate.
Code Enforcement Officer: Richard St. John
Planning Board Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes from September 20, 2016. *Motion to accept minutes. SB/HO – Unanimous.
5. Discussion & Comments from public:
A.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. None.
9. Subdivision Applications:
A. None.
10. Upcoming Dates:
A. Planning Board Meeting December 20, 2016 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. None.
12. Discussion & comments from Board:
A. PB, Policies and Bylaws – KT: This was voted on in September by PB and brought to September 21, 2016, BOS meeting. BOS approved with one small change to PB Policies, # 3. They added “or regular meeting” # 3, currently reads: A workshop or regular meeting will be held on the first Tuesday of the month if needed if the majority of the board votes to do so. * Changes were made. TT posted on the website.
B. Frequently Asked Questions: (SEE SEPARATE DOCUMENT for FAQ’s to date)
KT: Does anyone have any additions they would like to add to this document before we approve it. All agree with what was presented with the exception of (2) minor changes. The word “or” replaced “on” in one answer and the word “a” replaced “the” in another. Discussion: All agree to add a new Question and answer. Question: What trees can I cut in the Shoreland Zone? Answer: Please refer to Shoreland Zoning Ordinance, Section 15, P. Q, R & S. before speaking with CEO who can further clarify. *Motion to accept the (2) changes as discussed with the additional question and answer added. DH/SB - Unanimous.
C. Site Plan Review Application: CEO & PB members will look for a template to bring to an upcoming meeting.
13. Unfinished Business:
A. Sign clarification/verbiage in RBB and Site Plan Review. (TT sent to OPRC).
B. Planning Board Policies / Bylaws & Frequently asked Questions (FAQ’s) (TT /website)
C. Site Plan Review Application. *Tabled until an upcoming meeting.
14. Adjournment: With no further business, the regular meeting was adjourned at 8:00 PM. RJ/DH-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: February 21, 2017
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