Town of Otisfield
Planning Board Meeting Minutes
August 16, 2016
1. Call to Order: The regular meeting was called to order at 7:00 PM by Chair – Karen Turino.
2. Attendance: Members present were Chair -Karen Turino, Recording Secretary- David Hyer, Herb Olsen, Stan Brett – Alternate & Beth Damon - Alternate. (Absent - Vice Chair, Rick Jackson & David McVety)
Code Enforcement Officer: Richard St. John
Planning Board Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes from July 19, 2016. *Motion to accept minutes. HO/DH – (4) Agree (1) Abstained; BD.
5. Discussion & Comments from public:
A. None.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. None.
9. Subdivision Applications:
A. None.
10. Upcoming Dates:
A. Planning Board Meeting September 20, 2016 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. None.
12. Discussion & comments from Board:
A. David McVety will no longer be on this board due to other commitments. Since David was a voting member this allows (1) of the Alternates to move up into this position. It was agreed upon that Stan Brett will move up, leaving an opening on this board for (1) Alternate position. TT will let BOS know at tomorrow night’s meeting.
B. David Hyer asked for clarification about whether the PB could place conditions on an approval of an application and enforce the conditions. CEO said that the PB could make conditions if they are based on an ordinance. It would then be his job to enforce those conditions.
C. Kristina & Austin Reimers, DBA Barefoot Marine. 492 State Route 121; Tax Map R-03, Lot 039
David Hyer: I have filed a complaint with the CEO regarding a sign issue I have noticed at this location. It exceeds the Town Ordinance size restriction limits. If we have an Ordinance we need to enforce it. I would like to see something done about this. RBB Ordinance states 2’x4’, 8 Sq. ft and I’m seeing 32 Sq. ft. CEO stated he intends to take action.
D. Town of Otisfield Planning Board Policies:
1. The regularly scheduled PB meeting will be held on the third Tuesday of each month. *Motion for #1 to read as written. BD/DH – Unanimous.
#2. and #3. PB meetings are no longer tape recorded. *Motion for existing #2 and #3 to be deleted and the following policies to be renumbered. SB/BD – Unanimous.
2. No new Agenda items will be taken up after 9:00 PM unless a majority of the Board agrees. *motion for # 2 to read as written. HO/DH – Unanimous.
3. A workshop will be held on the first Tuesday of the month if needed if the majority of the Board votes to do so. *Motion for # 3 to read as written. BD/DH – Unanimous.
4. All recordings should stay in the possession of the town of Otisfield and be available for review with an appointment with the CEO or Town Office Employee. *Motion to change # 4 to read as written. HO/BD – Unanimous.
5. In order to be placed on the Agenda at the next regularly scheduled meeting of the PB, a request shall be submitted to the CEO by noon (2) Fridays prior to the next regularly scheduled meeting. *Motion to change # 5 to read as written. SB/HO – Unanimous.
6. Any material to be submitted to the Planning Board will have (9) copies submitted to the CEO or Town Office employee by noon (2) Fridays before the regularly scheduled meeting. *motion to change # 6 to read as written. DH/SB – Unanimous.
7. Copies of the minutes of each meeting will be sent to the Administrative Assistant of the BOS after they have been approved by the Planning Board at their next regularly scheduled meeting. *Motion to change # 7 to read as written. DH/BD – Unanimous.
8. Planning Board minutes will be posted on the Town Website within (5) calendar days after approval. *Motion to change # 8 to read as written. DH/SB – Unanimous.
9. Agenda will be sent to the Planning Board members and posted on the Website and Bulletin Board (7) calendar days prior to the regularly scheduled meeting or workshop if one is being held. *Motion for #9 to read as written. SB/DH – Unanimous.
Adding additional policies will be *Tabled until an upcoming meeting when we discuss FAQ’s. (SEE SEPARATE DOCUMENT for REVISED POLICIES to date)
13. Unfinished Business:
A. Sign clarification/verbiage in RBB and Site Plan Review. (TT sent to OPRC).
B. Site Plan Determination form: (TT deleted form from website and this will no longer be used)
C. Planning Board Frequently asked Questions (FAQ’s)
D. Site Plan Review Application
14. Adjournment: With no further business, the regular meeting was adjourned at 9:01 PM. SB/HO-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: September 20, 2016
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