Town of Otisfield
Planning Board
Public Hearing Minutes
February 16, 2016
6:30 PM
1. Call to Order: The Public Hearing was called to order at 6:30 PM by Vice Chair – Beth Damon.
2. Attendance: Vice Chair – Beth Damon, Secretary – Rick Jackson, Herb Olsen, Alternate – Stan Brett & Alternate – David Hyer. (Absent - Chair – Karen Turino & David McVety). *Moving Stan & David up as voting members.
Tanya Taft – Secretary
3: Discussion on the following item:
A. Dale Verrill represented by Tom Kennison, Final plan is now under review for a (4) lot minor subdivision off West Andrew Hill Rd & Bow St. Tax Map R06 Lot 038. Tom apologized for last meeting saying he spoke out of line to PB and applicant. PB thanked him for that. Tom: The smallest of the (4) lots is exactly 5 acres. No major restrictions, other than no trailers. RJ, SB, HO, have no issues or questions at this point as it’s all been discussed in prior meetings. DH: I’m not happy with the site lines for possible driveways, and we don’t have any info from the Road Commissioner at this time. Tom: I have spoken with Road Commissioner and have his blessing. CEO can verify that and provide documentation during regular meeting. Tom believes that any road with no posted speed limit on a secondary, non-state
road, is 35 mph and in a village the speed limit is 25 mph if not posted. CEO can verify during regular meeting. No public input. (1) person in attendance.
4. Adjournment: The Public Hearing was adjourned at 6:40 PM.
Town of Otisfield
Planning Board Meeting Minutes
February 16, 2016
1. Call to Order: The regular meeting was called to order at 7:00 PM by Vice Chair – Beth Damon.
2. Attendance: Members present were Vice Chair, Beth Damon, Herb Olsen, Rick Jackson, David Hyer – Alternate & Stan Brett – Alternate. (Absent – Chair, Karen Turino & David McVety) *Moved Stan and David up as voting members.
Code Enforcement Officer: Richard St. John
Planning Board Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes January 19, 2016 *Motion to accept minutes. RJ/SB – Unanimous.
B. Workshop Minutes from February 2, 2016. *Motion to accept. HO/SB – Unanimous.
5. Discussion & Comments from public:
A. Linda Annance: Concerns about the Wedding Barn that is being proposed, BD: There will be a public hearing on the wedding barn, but as of this point we do not have a completed application. CEO: Where they are not in attendance we should not discuss this application, but you are welcome to come to the CEO office and I will answer any questions you may have.
B. Debbie David: Why is the Wedding Barn on the Agenda if they are not in attendance? CEO: I made a judgement call to put them on, because it’s better to have them on in case the engineer had their information ready to go. How will we be notified? BD: If you are an abutter within 1,000 feet, you will get mailed an abutter notice. We also post the Agenda on the website and on the bulletin board out front.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. Tammy Ray DBA Wedding Barn, 439 Gore Rd:~ Tax Map R04 Lot 021. *Applicant not in attendance, but FD letter from Fire Chief has been submitted into public record. DH: Looking for clarification on Fire Chief’s sprinkler wording. CEO: I believe Fire Chief anticipates this would warrant a sprinkler system. The Fire Marshall will be the one to review this and I believe Chief Jordan is planning to rely on State Fire Marshall’s recommendation. *TT will forward the Fire Chief info to applicant.
9. Subdivision Applications:
A. Dale Verrill represented by Tom Kennison, (4) lot minor subdivision off West Andrew Hill Rd & Bow St. Tax Map R06 Lot 038. BD: Public Hearing held tonight @ 6:30 PM. Deemed application complete at last meeting. For the Record, all certified mail went out, (1) letter was attempted twice, but was undeliverable. Applicant is seeking Final Approval tonight. BD read through the Final approval requirements for review.
Article 11. 1 Pollution.
*Motion that this is N/A. RJ/HO – (5) opposed, motion defeated. Discussion: DH, feels it is applicable. It is in the watershed. *Motion that this is applicable and he has provided the narrative for this in a letter from Tom Dubuois dated 1/11/2016. RJ/SB – Unanimous.
Discussion: All agree this item has been met.
Article 11.2
*Motion that this has been met, based on the letter from the Sunco Well Drilling. DH/RJ – Unanimous. Discussion: All agree this item has been met.
Article 11.3
*Motion that this is N/A. RJ/SB – (4) for, (1) opposed DH.
Discussion: All agree this item has been met.
Article 11.4
*Motion that this has been met, by the letter from Tom Dubois dated 1/7/2016, Erosion and Sediment Control Plan. RJ/DH – Unanimous.
Discussion: All agree this item has been met.
Article 11.5
Discussion: CEO: We have (4) identifiable road opening permits from Road Commissioner entered into public record. *Motion that this has been met, by the letter of the Road Commissioner. SB/RJ – (4) in favor of (1) opposed, DH. Discussion: DH: I still am concerned that the line of sight is questionable for 2 of those lots, I would like to see signage or some traffic control in place that would make that safer. Tom: I understand your concerns, but your Road Commissioner is the person I look to for this part. I am following the Town’s Ordinance. CEO: Speed limit is set by Maine DOT. Road commissioner can put up signs at will. Tom: I understand your concerns and I am happy to pay for the signs and bill Verrill for the signs, we can’t install them, but we’d be happy to pay for
them. DH agrees “blind drive” signs would address his concerns. The Planning Board will inform the BOS of their concerns and let them know the applicant has offered to buy signs if the Road commissioner wishes to have them placed at the location.
Discussion: All agree this item has been met.
Article 11.6
*Motion that this has been met by the map showing that the test pits have been dug. There is also a soil test attached to the application dated 11/2/2015. RJ/HO – Unanimous.
Discussion: All agree this item has been met.
Article 11.7
*Motion that applicant has met this. HO/SB – Unanimous.
Discussion: All agree this item has been met.
Article 11.8 Part A.
*Motion that this is N/A. SB/DH – Unanimous.
Discussion: This is not in a growth area. All agree this item has been met.
Article 11.8 Part B.
*Motion that this is N/A. HO/SB – Unanimous.
Discussion: All agree this item has been met.
Article 11.8, Part C.
*Motion that this is N/A. RJ/SB – Unanimous.
Discussion: All agree this item has been met.
Article 11.8, Part D.
*Motion that this is N/A. RJ/HO – Unanimous.
Discussion: All agree this item has been met.
Article 11.9
*Motion that this is N/A. HO/SB – Unanimous
Discussion: All agree this item has been met.
Article 11.10
*Motion that the technical capacity is met by the submitted Plan. RJ/SB – Unanimous.
Discussion: All agree this item has been met.
Article 11.11
*Motion that this is N/A. RJ/SB – Unanimous.
Discussion: All agree this item has been met.
Article 11.12
*Motion that this is met in the submission of the Stormwater Erosion Control plan and the Well drilling letter. HO/SB – Unanimous.
Discussion: All agree this item has been met.
Article 11.13
*Motion that this is N/A, and not in the flood plain. HO/RJ – Unanimous.
Discussion: All agree this item has been met.
Article 11.14
*Motion that this is N/A. RJ/HO – Unanimous.
Discussion: All agree this item has been met.
Article 11.15
*Motion that the map and the Erosion and Sediment Control Plan take care of this requirement. RJ/HO – Unanimous.
Discussion: All agree this item has been met.
Article 11.16
*Motion that this is N/A. DH/RJ – Unanimous.
Discussion: All agree this item has been met.
Article 11.17
*Motion that this has been met by the Phosphorous Control Plan attached to the application and signed by Tom Dubois dated 1/11/2016. DH/HO – Unanimous.
Discussion: All agree this item has been met.
Final Vote:
*Motion that we approve this Minor Subdivision as presented. RJ/SB – Unanimous.
Discussion: HO: I know it’s nothing we can do anything about, but I think we are creating a problem with driveways. SB: This has been addressed and Road Commissioner will put signs in place if he feels it’s needed. BD will bring this information to the BOS tomorrow night.
* PB members signed the (2) Mylars for this minor subdivision. (1) will go to the Registry of Deeds and the other will stay with CEO.
10. Upcoming Dates:
A. Planning Board Workshop March 1, 2016 at 7:00 PM.
B. Planning Board Meeting March 15, 2016 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. Shoreland Zoning Ordinance & Definitions for the Town of Otisfield’s Ordinance have both been given to each PB member with edits. PB members will review on their own time and bring any changes or edits with them to the upcoming workshop.
12. Discussion & comments from Board:
A. None.
13. Unfinished Business:
A. 2015 SLZ proposed guidelines.
B. Sign clarification/verbiage in RBB and Site Plan Review need to be looked at.
C. Site Plan Determination form.
14. Adjournment: With no further business, the regular meeting was adjourned at 9:00 PM. HO/SB – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Beth Damon, Vice Chair
Otisfield Planning Board
Approved on: March 15, 2016
| 
