Town of Otisfield
Planning Board Meeting Minutes
January 19, 2016
1. Call to Order: The regular meeting was called to order at 7:02 PM by Chair - Karen Turino.
2. Attendance: Members present were Chair – Karen Turino, Beth Damon, Herb Olsen, David McVety, Rick Jackson, David Hyer – Alternate & Stan Brett – Alternate.
Code Enforcement Officer: Richard St. John
Planning Board Secretary: Tanya Taft
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes December 15, 2015 *Motion to accept minutes. HO/RJ – Unanimous.
B. Site Plan Development Application, December 15, 2015. *Motion to accept. RJ/SB – (6) for (1) abstain BD – Was not at 12.15.15 mtg.
5. Discussion & Comments from public:
A. None.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. Tammy Ray DBA Wedding Barn, 439 Gore Rd:~ Tax Map R04 Lot 021.
1.i. CEO requested a copy of the sewer report on the existing building at a prior meeting and as of tonight, it has been received.
Site Plan Review Ordinance: Page 3, section 4B, Site Plan application was deemed complete at The December 15, 2015 PB meeting with the exception of items noted in the minutes.
Ross Cudlitz, PE, Engineering Assistance & Design, Inc letter has been submitted into public record tonight.
1.f., i., m. and 2.f.,o. Items that were deemed missing at last mtg will be satisfied when the professional plans are prepared by Ross and provided to the Board.
1.l. PB members requesting sign clarification from CEO. CEO: The Site Plan Review Ordinance does not specify restrictions or requirements. The Resident Based Business Ordinance does. The SPR does address exterior signs stating only that the sign not detract.
Applicant: Size had not been discussed, as she was waiting for PB input. Her intent is to have a sign that says “Linnell Farm with the date” on the Barn and an additional one for the Parking area. CEO: Size isn’t the issue, but applicant should provide location, size, etc. HF: I would suggest you be clear at Public Hearing where signs will be placed and how big they will be. KT: only other lighting was solar. Tammy: Yes, we plan to do solar lights, but would like to have a light facing the sign that will be on the barn as well as on the sign by the road.*Motion that we have the location, size, character of the exterior signs and lighting from the applicant. BD/SB – Unanimous
2.j. PB requesting TT email Fire Chief and ask that he review the application, look over the property, the residence and the Barn which is intended to be used as a Wedding Barn with regard to availability to Fire Hydrants and / or Fire Ponds or provisions for Fire Protection services and other concerns prior to next meeting.
1.c. CEO: Reviewed applicant’s abutters list and found more land owners needed to be added. The PB agreed to use the more inclusive Town list.
1.i. CEO: Topography lines: A standard topography map would be 20’ increments. KT: Given CEO’s info, what would we like to do. *Motion that we request from the applicant a topography map indicating contours at an interval of 10’ elevation.*Motion that we negate previous motion in the Site Plan Development Application for 1 i. and we move that we need a topography map from the Engineer with 10’ contour lines for the parking area. SB/HO – Unanimous
CEO for clarification explained Ross Cudlitz will be providing most of the requested items, other than the motions made tonight. *Tabled until an upcoming meeting.
9. Subdivision Applications:
A. Dale Verrill represented by Tom Kennison, (4) lot minor subdivision off West Andrew Hill Rd & Bow St. Tax Map R06 Lot 038. The proposed lots are lot 1:10.815 acres, lot 2: 5.00 acres, lot 3: 7.834 acres, and lot 4: 6.145 acres.
A check for Six Hundred dollars was received tonight ($600.00). A receipt will be sent to applicant.
The PB reviewed each of the items needed for Application Requirements submission in the Ordinance.
# 14. No zoning district, therefore it is none or N/A.
#26. Only to be proposed when there is a house to be built. N/A at this time. All agree.
#12, 17, 18, 19, 20, 21a. and b. are not applicable. All agreed.
Discussion: Road opening permit comes from the Road commissioner and will be dropped off to CEO prior to next meeting. CEO: The Plan as is, doesn’t lock any driveways in at this point. Site Walk was held because the Subdivision Review criteria called for it. *Motion that we consider this a completed Application. HO/BD – Unanimous. KT: The Ordinance says our next step is for final plan review and a Public Hearing will be held. *Motion that we have a Public Hearing on Tuesday, February 16th @ 6:30 PM. BD/HO – Unanimous. TT will notify applicant in writing that he has a completed application. TT will notify abutters of the upcoming Public Hearing.
10. Upcoming Dates:
A. Planning Board WORKSHOP February 2, 2016 @ 7:00 PM.
B. Planning Board Public Hearing February 16 @ 6:30 PM.
C. Planning Board Meeting, February 16, 2016 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. Maine; 2015 SLZ proposed guidelines: (CEO handed out at the May meeting PB members were also given a set of questions by the CEO and were asked to decide how they wanted to treat the issues in a revised SLZ ordinance based on the new guidelines.) *SEE SEPARATE DOCUMENT
*NOT Discussed at tonight’s meeting. CEO: Would prefer to have this wrapped up in May. All agree to meet February 2, 2016 @ 7:00 PM to workshop this. TT will email Annie to confirm no other meetings are taking place.
12. Discussion & comments from Board:
A. Intent of Signs: David Hyer: It appears we have open issues regarding the intent and standards of Signs. In Section 3.B.6.h. of the Site Plan Review Ordinance, it looks like we have very little to say about them. The Residence Based Business Ordinance does list restrictions, but they are not clear. All agree this is an open issue that needs to be addressed at an upcoming workshop.
B. List of Items to be Addressed: BD: Would like to start a list of items that the PB feels need to be addressed in more depth. TT will add “Unfinished Business” to the PB Agenda. All agree the 2015 SLZ proposed guidelines, Sign clarification/verbiage and Site Plan Determination form should be added to the list.
C. Minutes: DH: Appreciated having the minutes ahead of time and thanked TT for sending them. HO has requested this be done when possible and all agree it is helpful. KT reminded everyone no comments via email.
13. Adjournment: With no further business, the regular meeting was adjourned at 10:10 PM. HO/SB – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Beth Damon, Vice Chair
Otisfield Planning Board
Approved on: February 16, 2016
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