Town of Otisfield
Planning Board Meeting Minutes
December 16, 2014
1. Call to Order: The regular meeting was called to order at 7:02 PM by Chair - Karen Turino.
2. Attendance: Members present were Chair – Karen Turino, Vice Chair - Beth Damon, Herb Olsen, Rick Jackson, Stan Brett – Alternate & David Hyer - Alternate. *Motion for David Hyer to move up as a voting member.
(Absent – David McVety & Code Enforcement Officer: Richard St. John)
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes November 18, 2014 *Motion to accept minutes. RJ/DH – Unanimous.
5. Discussion & Comments from public:
A. None.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. Community of the Resurrection; Represented by Jason Potter: Map R-10 Lot 020A. At last months’ mtg. the PB went over Section 4 of the application procedure requirements and asked applicant to provide the following for this meeting.
Section 4. Application Procedure;
B-1o: Correction: Watershed is the Crooked River. *All agree this has been satisfied.
Section 4 B-2-g: Copies of the letter to the abutting landowners and selectmen, notifying them of the proposed development by certified mail return receipt requested and copies of the receipts. (A copy of the letter was submitted into public record) *All agree the requirement for copies of the letter has been satisfied, but copies of the receipts are still needed. *Applicant will make copies and drop them off to Town Office.
B-2- j: A written statement from the Fire Chief regarding any additional required provisions of fire protection services. (Statement from Fire Chief Mike Hooker was submitted into public record) Fire Chief does not feel he has enough information at this time. Ron Blake: I spoke to Fire Chief, but he never asked for anything more when we spoke. KT: A building plan is still needed for Fire Chief to review. The letter from the Fire Chief was just received at the start of tonight’s meeting. Ron Blake: We did not have time to get what was requested as we are just receiving this information as you are. Jason Potter: Nothing has been submitted to the Fire Marshalls Office as of yet. *All agree additional information is needed from applicant to satisfy Fire Chief so that he can give his full recommendation.
He also made the additional recommendation that this be reviewed by State fire Marshall’s office.
B-2-k: *Motion to waive. SB/DM Unanimous. B-2-:Jason Potter verbally changed the written response to state no major outdoor lighting.
B-2-n: Jason Potter changed the written response to state, N/A no extra traffic. *All agree this has satisfied.
Discussion: PB is requesting copies of the certified receipts and asking that Fire Chief’s request be satisfied. Applicant has agreed to do both before coming back before the PB. *RJ recused himself as he is an abutter and this could be considered a conflict of interest. *SB moved up as a voting member. *Motion to deem the application complete pending approval of the Fire Chief’s request being satisfied and copies of certified receipts provided. HO/DH – Unanimous.
9. Upcoming Dates:
A. Planning Board Meeting, January 20, 2014 at 7:00 PM.
10. Discussion & comments from Code Enforcement Officer:
A. None.
11. Discussion & comments from Board: The Board moved to a WORKSHOP
A. Manual Updates:
1) Home Burying Ground Ordinance: All members have updated copies.
2) Comprehensive Plan: Needs updating from B&W to color maps. PB is requesting (9) new copies of the entire Plan.
3) Shoreland Zoning Ordinance for 2011: Need (9) new B&W copies.
4) Subdivision Ordinance: Need (9) copies of the cover page dated 11.09,
5) Definitions: Need (9) copies of 01.20.2010 version.
6) Minor Subdivision Requirements & Major Subdivision Requirements: All members have copies.
Discussion: Subdivision Ordinance on Web Site is dated March 2003 and should be updated to November 2009 version. *TT will look into finding a PDF to replace the March 2003 version. *David Hyer has offered to get the copying done at Staples and all agree it is needed.
B. Shoreland Zoning Ordinance: Discussion: Suggesting a change to the Shoreland Zoning Ordinance that will allow~the setback from the road to be 25 feet when the priority is to move the building back from the water.~Public vs. Private roads was discussed. All agree to add in the verbiage that this is at the PB’s discretion and it may be considered on a case by case basis. The Road set back is 50 feet, but the PB all agree that getting the structure away from the water is more important than meeting the setback from the road. MMA can be used as a helpful source to consider the verbiage needed. This will be discussed at the next meeting and then a recommendation for the change to the Ordinance can be sent to the Board of Selectmen. The Ordinance Committee would then be responsible for the specific
wording of the change.
12. Adjournment: With no further business, the meeting was adjourned at 9:39 PM.
Respectfully submitted,
Tanya Taft, Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: January 20, 2014
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