Town of Otisfield
Planning Board Meeting Minutes
September 16, 2014
1. Call to Order: The regular meeting was called to order at 7:01 PM by Chair - Karen Turino.
2. Attendance: Members present were Chair – Karen Turino, Vice Chair - Beth Damon, Herb Olsen, David McVety, Rick Jackson, Stan Brett - Alternate & David Hyer - Alternate.
3. Announcement of Quorum: Board had a quorum.
4. Approve Secretary’s Report:
A. Regular Meeting Minutes August 19, 2014 *Motion to accept minutes. HO/DM – Unanimous.
5. Discussion & Comments from public:
A. None.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. Proposed lot split between existing cottages on Pleasant Lake. Tax Map, U16 Lot 4.
Presented by Surveyor Keith Morse for buyers.
FOR BACKGROUND: This came before the PB January 21, 2014:
“CEO is waiting on MMA legal response. PB reviewed Shoreland Zoning E, Non- Conforming Lot # 2, Page 7. SB: Is the lot line between Welch and Atwood agreeable? Keith Morse: Currently there are no markers in place. It’s a logical best guess, they both fit within a foot and a half. We made it even on both sides of the camp. DP: Does anyone have any issues w/ lot being split? All agree they are ok with lot being split. KT & SB: Both would prefer not to approve application until after the line is settled between both parties. All agree. *Tabled until an upcoming meeting” (Planning Board Minutes January 21, 2014)
Dow’s Law Office has contacted all of the abutting neighbors and an agreement on the boundary line with all (10) owners involved has been reached and signed off on. CEO received response from MMA. (Submitted into public record prior to tonight’s meeting) The easement will continue to be shared and maintained by both owners, including the existing outhouse/privy. *Motion to approve application as presented. HO/BD – Unanimous. All members signed the Mylar.
8. Site Plan Applications:
A. Community of the Resurrection; Represented by Jason Potter: Map R-10 Lot 020A. Sisters of the Resurrection would like to add a new 1,000 sq. ft. attached 50 seat Chapel. *Not expecting more than 45 invited guests. *RJ recused himself as he is an abutter. *SB moved up as a voting member. *Motion that the Site Plan Review Ordinance applies to this project. HO/DM – All agree, with (1) opposed KT. Following a sketch plan review presentation and discussion with Mr. Potter, the Board decided to continue with the Pre Application Meeting process.
NOTE: PB will agree by unanimous consensus or by vote that the following items are either: 1) already “met as of tonight”, 2) will be “met at a later date“, 3) “needed for the application to be considered as complete and/or with conditions or requirements”, 4) be “waived” during the application process” or 5) “the Board defers to the CEO on that particular item.
(From the Site Plan Review Ordinance, Town of Otisfield, approved 06.21.08, page 3–5)
Section 4. APPLICATION PROCEDURE
A. Pre-Application Meeting
1. Prior to submitting an application for development, the developer or his authorized agent should appear informally at a regular or special meeting of the Board to discuss the proposed
development. YES – ALL AGREE THIS WILL BE CONSIDERED MET TONIGHT.
2. The developer shall present to the Board at this time, for informal review and comment, a
description of the proposed use and a sketch plan of the proposed development. The sketch plan shall consist of a rough outline of the proposed development, and may be a free hand, penciled sketch of the parcel, showing the proposed layout of buildings, roads, parking areas and other features which may be of assistance to the Board to familiarize themselves with the proposed project. YES – ALL AGREE THIS WILL BE CONSIDERED MET TONIGHT.
3. The Board may request that the developer arrange for an inspection of the site with the Board. YES – ALL AGREE THIS WILL BE DONE AT A LATER TIME.
4. No binding commitments shall be made between the developer and the Board at this stage. The purpose of the preapplication meeting shall be to understand what is proposed and what will be required in making an application. YES – ALL AGREE
B. The Site Plan of Development Application shall include as a minimum:
1. A map or maps prepared at a scale of not less than one (1) inch to 50 (fifty) feet and shall
include:
a. name and address of the applicant or his authorized agent and name of proposed
development and any land within 500 feet of the proposed development in which the
applicant has title or interest; YES – ALL AGREE.
b. soil types and location of soil boundaries certified by a soil scientist, geologist, engineer
or Soil Conservation Service medium intensity soil surveys; *MOTION TO WAIVE THIS ITEM. BD/SB – UNANIMOUS.
c. municipal tax maps and lot numbers and names of abutting landowners; YES – ALL AGREE.
d. perimeter survey of the parcel made and certified by a Professional Land Surveyor
relating to reference points, showing magnetic north point, graphic scale, corners of
parcel and date of survey and total acreage; YES – ALL AGREE.
e. existing and proposed locations and dimensions of any utility lines, sewer lines, water
lines, easements, drainage ways or public or private rights-of-way; YES – ALL AGREE.
f. location of test pits, and proposed location and design of the best practical subsurface
disposal system for the site; DEFERRED TO CEO/PLUMBING INSPECTOR – ALL AGREE.
g. location, dimensions, design and exterior materials of proposed structures, on-site
pedestrian and vehicular access ways, parking areas, loading and unloading facilities,
design of entrances and exists of vehicles to and from the site on to public streets and
curb and sidewalk lines; YES – ALL AGREE.
h. landscape plan showing location, type and approximate size of plantings and location and
dimensions of all fencing and screening; YES – ALL AGREE.
i. existing and proposed topography indicating contours at intervals of either 5, 10 or 20
feet in elevation as specified by the Board; YES – ALL AGREE THIS IS NEEDED AT INTERVALS OF 10 FEET IN ELEVATION.
j. location of aquifers and aquifer recharge areas, if mapped. *MOTION TO WAIVE THIS. SB/BD – ALL AGREE.
k. location of wetlands, significant wildlife or fishery habitats, known archaeological
resources, scenic locations as identified in the Comprehensive Plan and historic buildings
or sites on the parcel or adjacent to the parcel. *MOTION TO WAIVE THIS. SB/HO – ALL AGREE.
l. The location, size and character of all signs and exterior lighting. YES – ALL AGREE.
m. a storm water drainage plan showing:
1. the existing and proposed method of handling storm water run-off.
2. the direction of flow of the run-off through the use of arrows.
3. the location, elevation, and size of all catch basins, dry wells, drainage ditches,
swales, retention basins, and storm sewers.
4. engineering calculations used to determine drainage requirements based upon a
25-year storm frequency, if the project will significantly alter the existing drainage
pattern due to such factors as the amount of new impervious surfaces (such as
paving and building area) being proposed. YES – ALL AGREE.
n. location and elevation of the 100-year flood plain; N/A- *MOTION TO WAIVE. SB/HO – ALL AGREE.
o. if the development site is located in the direct watershed of a great pond, the name of that
watershed shall be indicated on the plan. YES – ALL AGREE.
p. Where the plan was prepared by an architect, engineer, surveyor, geologist, soil scientist
or other professional licensed or certified and issued a seal by the State of Maine, the
preparer's seal shall be affixed to the plan.
2. A written statement by the applicant that shall consist of: YES – *ALL AGREE TO ITEMS BELOW EXCEPT WHERE NOTED
a. evidence by the applicant of right, title or interest in the land that the application covers;
b. a description of the proposed uses to be located on the products to be manufactured,
descriptions of and volume of manufacturing by-products and wastes, types of products
to be warehoused and types of products to be sold.
c. total floor area and ground coverage of each proposed building and structure and
percentage of lot covered by each building or structure;
d. a copy of existing and proposed easements, restrictions and covenants placed on the
property;
e. method of solid and hazardous waste disposal;
f. erosion and sedimentation control plan;
g. copies of letters to the abutting landowners and selectmen, notifying them of the
proposed development by certified mail return receipt requested Copies of the receipts to
be returned to the Board;
h. list of applicable local, state and federal ordinances, statutes, laws, codes, and 5 regulations;
i. a municipal service impact analysis that includes a list of construction and maintenance
items, with both capital and annual operating cost estimates, that must be financed by the
Town of Otisfield or quasi-municipal districts. This list shall include but not be limited
to: street reconstruction, maintenance, and snow removal; solid waste disposal; and fire
protection. The applicant shall provide an estimate of the net increase in taxable assessed
valuation upon completion of the project.
j. a statement from the Fire Chief as to the availability of fire hydrants and/or fire ponds, or
provisions of fire protection services;
k. a statement from the Selectmen that the road or street that will serve the project has the
capacity to serve traffic associated with the project;
l. the size, location and direction and intensity of illumination and method of installation of
all major outdoor lighting;
m. the type, size and location of all machinery likely to generate noise at the lot lines; *MOTION TO WAIVE. SB/HO – ALL AGREE.
n. traffic data shall include the following when required by the Planning Board; *MOTION TO WAIVE. SB/HO – ALL AGREE.
1. the estimated peak hour and average daily traffic to be generated by the proposal;
2. existing traffic counts on surrounding roads;
3. traffic accident data covering the most recent three-year period for which such data is available.
o. if located in the direct watershed of a great pond, a phosphorous control plan prepared in
accordance with Section 5.14 . *MOTION TO WAIVE. SB/HO – ALL AGREE.
p. the type of any rare or endangered species found on the project parcel as listed by the
Natural Areas Program of the Maine Department of Conservation:
q. an estimate of the date when construction will start and when the development will be
completed;
r. Cost of the proposed development and evidence of financial capacity to complete it. This
evidence should be in the form of a letter from a bank or other source of financing indicating the name of the project, amount of financing proposed and interest in financing the project.
s. any additional information that the Board deems necessary.
*Applicant will come to next meeting with application and all required items. Fee will be discussed with CEO. After application received PB will schedule a Site Walk. *Tabled until an upcoming meeting.
9. Subdivision Application:
A. None.
10. Upcoming Dates:
A. Planning Board Meeting, October 21, 2014 at 7:00 PM.
11. Discussion & comments from Code Enforcement Officer:
A. Possible Cottage rental unit construction on Canada Hill Shores. Applicant was advised to come before PB during tonight’s public discussion to start this process since he missed PB Agenda posting deadline. *Not in attendance tonight.
12. Discussion & comments from Board:
A. Cell Tower Application Template: PB asked CEO to look into “Maine business registrations” (* Item # 5 of Application Template) at last meeting. CEO has done this and information submitted into public record. Discussion/ Edits:
Change # 1 to read: Name of facility owner?
Change # 3 to read: add Applicant or Authorized Agent?
Change # 5 to read: Is the owner/applicant/agent registered to do business in the State of Maine.
*Motion to make these changes as stated. SB/HO – Unanimous. TT will make changes and email to board members.
B. Rules under reconstruction: Discussed at 07.15.14 meeting. *Tabled until an upcoming workshop.
C. Name Plate insert ordered for David Hyer by BOS RM and will be ready in 2 weeks.
D. Planning Board Policies: Discussion about making edits to # 2, 3 & 4. Under # 3 discussion about Replacing the word “Tapes” with the word “Recordings”. *(Tabled until an upcoming workshop.
13. Adjournment: With no further business, the meeting was adjourned at 9:45 PM. DM/HO – Unanimous.
Respectfully submitted,
Tanya Taft, Recording Secretary
Approved by: Karen Turino, Chair
Otisfield Planning Board
Approved on: October 21, 2014
| 
