Town of Otisfield
Planning Board Meeting Minutes
November 19, 2013
1. Call to Order: The regular meeting was called to order at 7:01 PM.
2. Attendance: Members present were, Chair- Dan Peaco, Herb Olsen, Alternate - Rick Jackson & Alternate -Stan Brett. (Absent - Vice Chair - David McVety, Secretary -Karen Turino & Beth Damon) *Stan & Richard moved up as voting members.
Richard St. John – Code Enforcement Officer
Tanya Taft – Secretary
3. Announcement of Quorum: Board had a quorum
4. Approve Secretary’s Report:
A. Regular Meeting Minutes October 15, 2013 *Motion to accept minutes. HO/SB – Unanimous.
B. Evergreen Woods Subdivision, Findings of Facts & Conclusions of Law, October 15, 2013. *Motion to accept minutes. SB/HO – Unanimous. Discussion: All members here tonight have heard testimony and agree w/ the decision to approve FOF/COL.
5. Discussion & Comments from public:
A. None.
6. Residence Based Business Applications:
A. None
7. ~Shoreland Zoning Applications:
A. Robert Guy, Map R-06, Lot 043 – 220 West Andrews Hill Road. Foundation under existing home 20’ off Crooked River. 4/17/07 his application was approved with certain conditions. (Prior PB Minutes listed below)
April 17, 2007 PB conditions: CEO requesting a surveyor establish where the structure physically is before and after. That they locally establish datum and that the same independent third party provide the requirements per the Town Ordinance, i.e.: ~materials and anchoring. RM: Requesting HL Turner Group, applicants proposed engineers, provide verification of data supplied by the applicant. RM: Would like to see something in writing from the State stating they are ok w/ project. RM informs Mr. Guy that should the PB approve this application, DEP Permit By Rule must be in CEO’s file prior to start of construction. RM requesting CEO research flood hazardous permit. Motion to approve Mr. Guys request for a foundation replacement w/ the conditions so stated. MH/MM – Unanimous.
CEO: Applicant has met conditions since that 2007 meeting, but never started project or filed a building permit. Under current Shoreland Zoning Ordinance if you have not started project within 6 months without an extension applicant would need to come back before PB. Discussion: PB members all agree applicant should come back before the board to revisit this application. *Tabled until an upcoming meeting.
8. Site Plan Applications:
A. None.
9. Subdivision Application:
A. Evergreen Woods Subdivision: Russell Ouellette, Represented by Rick Rhea - Tax Map R-5, Lot 033-18 off Evergreen Drive, (6) lot subdivision. TT will send a letter of approval to applicant.
10. Miscellaneous:
A. Comprehensive Books - New books are not in color and PB feels they need them to be. The Maps, graphs and pictures are not usable because of lack of color. *Motion that we have new books ordered for each member that are in color. HO/DP – Unanimous. DP will discuss at tomorrow night’s BOS mtg.
11. Upcoming Dates:
A. Planning Board Meeting December 17, 2013 at 7:00 PM.
12. Discussion & comments from Code Enforcement Officer:
A. Town Set-backs: In relation to the lake and road set-backs, in the past, the BOA has said “NO” to granting variances and this has forced people to work in narrower area when they would like to build. CEO is asking PB members to consider whether or not they would like to give PB the ability to grant variances for these situations. SB: More criteria will need to go along w/ this. Just because land owner wants it, doesn’t mean they can have it. CEO: you can look at private roads differently than public roads. DP would rather have it go to the BOA as it currently does. *Tabled until an upcoming meeting for discussion w/ all of PB members present.
B. Disability Ordinance – This may go before the OPRC but it is something to discuss in the future. *Tabled until an upcoming meeting.
13. Discussion & comments from Board:
A. Cell Tower Ordinance: DP went to OPRC meeting. Chair Joe Zillinsky is asking for input from PB members on Cell Tower Discussions. DP feels that as a group PB members should consider some items they would like to see in it. DP came up w/ 6 things that he would like considered. 1) Wireless Telecommunications should be a stand-alone Ordinance. - All agree this is a must. 2) The abutters should be notified from the center of the Cell tower, not the property line. - All agree 3) No disguising tower. – RJ does not agree. Further discussion on this topic is needed. 4) An application template needs to be generated. 5) Town Zoning or lack of, should be emphasized and 6) Set-backs need to be identified. All agree this is a great starting point. Discussion: PB members would like a draft copy of minutes from
this section brought to the next OPRC meeting.
B. Board Attendance Policy: DP is requesting that if you are absent or plan to be absent that you get in touch with or email TT prior to start of meeting. In the past we have let PB members go for lack of attendance. Several meetings have been missed by some board members. KT emailed, TT tonight.
14. Pending Applications:
A. None.
15. Adjournment: With no further business, the meeting was adjourned at 8:35 PM. HO/SB – Unanimous.
Respectfully submitted,
Tanya Taft
Recording Secretary
Approved by: Dan Peaco, Chair
Otisfield Planning Board
Approved on: December 17, 2013
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