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Planning Board Minutes 07/16/2013
Town of Otisfield
Planning Board Meeting Minutes
July 16, 2013


1. Call to Order: The regular meeting was called to order at 7:03 PM.

2. Attendance: Members present were, Chair- Dan Peaco, Vice Chair - David McVety, Secretary - Karen Turino, Herb Olsen, Beth Damon, Alternate - Rick Jackson & Alternate -Stan Brett.   

Richard St. John – Code Enforcement Officer
Tanya Taft – Secretary

3. Announcement of Quorum: Board had a quorum

4. Approve Secretary’s Report:
A. Regular Meeting Minutes June 18, 2013 *Motion to accept minutes. SB/DM– Unanimous.

5. Discussion & Comments from public:
A. Henry & Shirley Hamilton, Map R9, Lot 013. No proposed name, just limited accommodations for renting an apartment over garage. Henry Hamilton: We have a large garage w/ an apartment overhead and would like to rent it out as needed. Town webpage has a page listed as “places to stay in Otisfield”, and currently nothing is listed. Henry & Shirley would like to list this as a full apartment.  Septic is set for a (5) bedroom capacity. We have (3) bedroom’s in the house and (1) in the apartment. DP: Do you see a lot of people in this apartment? Henry Hamilton: No, not more than 2 people. In ten years we have had no more than (6) people stay there. BD: Will it be changing into a duplex? Henry: No, not set up like that. CEO: Plenty of room to set it up like that if they so desire. SB: is there anything anywhere that differentiates between someone being a long term/ short term guest? BD: Not that she knows of. Henry Hamilton: No food will be served. CEO: Renting less than 30 days at a time brings you under casual rental then it determines how many people, which will warrant if you are a bed and breakfast, Inn, Hotel or Motel.  Henry Hamilton: We did a permit through the state and when they stopped by the lady said if no meals were served they didn’t need a permit. SB: If it’s a temporary thing then I don’t feel a Site Plan Review is needed. HO: No definitions in ordinance so doesn’t feel it’s needed. CEO: No concerns at this time. *Motion that this doesn’t need Site Plan Review. SB/HO – Unanimous.

6. Residence Based Business Applications:
A. Mark & Jill Yenofsky, Map U9, Lot 80, Proposed name is Wag on Wheels. Mobile Pet Grooming.  *Not in attendance. CEO: Straight forward, no concerns, they are traveling to the customers house on an “as needed” basis. All organic products are being used. *Motion that no Site Plan Review is needed. KT/DM – Unanimous.  

7. Shoreland Zoning Applications:
A. None.

8. Site Plan Applications:
A. None.

9. Subdivision Application:
A. Russell Ouellette, Represented by Rick Rhea - Tax Map R-5, Lot 033-18 off Evergreen Drive, a FINAL plan is now under review for a (6) lot subdivision being called Evergreen Woods Subdivision.

PB REQUESTED THE FOLLOWING ITEMS AT A PRIOR MEETING:
1) An additional (5) copies of the Preliminary Plan Application for Evergreen Woods Subdivision and an additional (5) copies of the Stormwater Management and Phosphorus Control Report:
  • Applicant has completed this request.
2) Any other submittals to include (9) copies
  • Applicant has completed this request.
3) Sight Distance on Lot 4. – Not completed as of last meeting and PB requested this information for tonight’s meeting.  
  • Applicant has completed this request.
4) Distance of the lots to the water. Not completed as of last meeting and PB requested this information for tonight’s meeting.  
  • Applicant has completed this request.
5) Show the 6 foot meandering path inside easement. Not completed as of last meeting and PB requested this information for tonight’s meeting.  
  • Applicant has completed this request.
6) Show lot 8, R5/033-8 on plans. Meandering path will cross lot 8 from the pond. Not completed as of last meeting and PB requested this information for tonight’s meeting.  
  • Applicant has completed this request.
APPLICANT REQUESTED (3) WAIVERS:
1) High intensify soil survey:
  • PB agreed at last meeting to consult w/ Ross Cudlitz for his recommendation on which is needed, medium or high intensity and to go w/ his suggestion.
*Motion to waive this requirement tonight and accept Ross Cutlitz opinion that medium intensity is fine.

2) Mapping of trees larger than 24”: CEO does not feel that there is one tree larger than 24”.   
*PB waived this requirement at previous meeting.  

3) Hydro-geologic Assessment:
*PB waived this requirement at previous meeting.  

Discussion: CEO: Spoke w/ Ross Cutlitz and Ross said he has received nothing in writing at this time.
Karen Turino would like to see the Driveway info that we are waiting on prior to deeming application complete, even if it is just paperwork. All PB members agree. DP: Requesting that applicant contact Ross Cutlitz and put something in writing for PB members to sign off on. BD: Requesting that the information be dropped off ahead of time. CEO: Will let TT know when the information arrives and she will contact the PB members.

*Motion to “NOT” deem this application complete and wait to hear from Ross Cutlitz concerning the discussion on the driveways and clearing standards before deeming this application complete. KT/ DM – Unanimous.  

*Motion to schedule a public hearing for August 20, 2013 to follow the regularly scheduled meeting. The meeting format will consist of a Regular Meeting, Public Hearing and then a Regular Meeting to follow. KT/HO – Unanimous. TT will notify abutters about Public Hearing.  


B. Richard Mowery, Map R-07 Lot 047H. Longview Meadows Subdivision: Created by the PB in 1988 with a note that states “no further subdividing of lots is allowed” Mr. Mowery lives on lot #8, recently acquired lot # 9 and wishes to convey to an abutter outside of the subdivision a triangle portion of lot # 9. MMA Legal service email submitted into public record at prior meeting. DP requested TT notify all abutters within subdivision that is before us tonight. CEO & TT have not received any calls from abutters and no one is in attendance tonight to question this. In applicant’s opinion it is not considered “further subdividing” but rather simply an extending of the existing abutting property. SB: Is the abutter part of the subdivision? CEO: No, they are not part of the subdivision. Richard: They just want the abutter’s to have it so that no one else can build on it. SB: In my opinion, applicant is not subdividing, he is transferring the land and not creating a new lot. CEO: I contacted MMA and they agree that the note says no further subdividing is allowed, but that it is up to the PB to decide if it’s subdividing or transferring. MMA thought the intent of PB was to have no further division of the lots. HO was on the board at that time, what was their intent? HO: It was our intention not to further subdivide. It should remain as 12 lots and no more than 12 lots. KT: Asked applicant; why do you need to give it to them to do that? Why don’t you keep Lot 9 as it is? Richard: For (2) reasons, 1) Finances, he will help us pay for it and 2) because of the way the lot is laid out, we are able to control the angle that we want and it will allow them to have extra acreage. Discussion: KT asked CEO if we were to transfer the land would the wording about “no further subdividing” remain as is? CEO: Yes, that is correct. CEO: Applicant will come back to a future meeting to have this signed off on so that it can be updated at the Registry of Deeds. *Motion to consider this a “transfer” to the abutter and it should not be considered a subdivision of lot # 9 as referenced in Note 9, letter B on the Subdivision Plan dated 11/1/88 Longview Meadows. BD/HO – Unanimous.

10. Miscellaneous:
A. Planning Board Manuals: New manuals were handed out to PB members at last meeting. DP requested all members review old manuals and any notes in prior manual should be brought to a workshop. BOS requesting old planning board manuals be returned to town office so that there are no outdated manuals floating around. New manuals should not have written notes, but highlighting can be done to have an item stand out.  DP requesting that ordinances go in a separate binder. August 6th PB will have a workshop to switch things over. TT will email a reminder

11. Upcoming Dates:
A. Planning Board Workshop August 6, 2013 at 7:00 PM.
B. Planning Board Meeting August 20, 2013 at 7:00 PM.
C. Planning Board Public Hearing August 20, 2013 to follow regular meeting.

12. Discussion & comments from Code Enforcement Officer:
A. None.
 
13. Discussion & comments from Board:
A.      Election of Officer’s
  • Chair – *Motion for Dan Peaco. HO/KT – Unanimous.  
  • Vice Chair - *Motion for David McVety. DP/HO – Unanimous.  
  • Secretary - *Motion for Karen Turino. SB/DP – Unanimous.
 
14. Pending Applications:
A. None.

15. Adjournment: With no further business, the meeting was adjourned at 8:55 PM. BD/SB – Unanimous.

Respectfully submitted,
Tanya Taft
Recording Secretary

Approved by: Dan Peaco, Chair
Otisfield Planning Board
Approved on: August 20, 2013