Town of Otisfield
Planning Board Meeting Minutes
June 18, 2013
1. Call to Order: The regular meeting was called to order at 7:03 PM.
2. Attendance: Members present were, Chair- Dan Peaco, Secretary - Karen Turino, Herb Olsen, Beth Damon, & Alternate -Stan Brett. (Absent - Alternate - Rick Jackson and Vice Chair - David McVety) *Motion to Move Stan Brett up as a voting member.
Richard St. John – Code Enforcement Officer
Tanya Taft – Secretary
3. Announcement of Quorum: Board had a quorum
4. Approve Secretary’s Report:
A. Regular Meeting Minutes April 16, 2013 Content approved. Spelling and sentences to be corrected. *Motion to accept Sandy’s minutes with amendments. SB/HO– Unanimous. BD would like to add that under RBB, these do not have to go through Site Plan Review.
B. Regular Meeting Minutes May 21, 2013 Content approved. Spelling and sentences to be corrected.*Motion to accept Sandy’s minutes with amendments. BD/SB– Unanimous. BD would like to add that under RBB, this does not have to go through Site Plan Review
5. Discussion & Comments from public:
A. None.
6. Residence Based Business Applications:
A. Susan H. Churchill, DBA Wilderness Spa; Tax Map R-12 Lot 22,~61 Holden Trail. Susan is a registered nurse and a massage therapist (nationally certified since 1994) CEO: Has no concerns or questions. Susan: Very remote location. Summer hours only, but does not wish to limit it in case this should change. KT asked Susan about signage. Susan: The signage is to direct people and guide them to her location. DP: DOT signs can be obtained from the State. DP read through application. PB has no issues w/ application as presented. KT: I do not believe this needs to fall under Site Plan Review. All agree.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. None.
9. Subdivision Application:
A. Russell Ouellette, Represented by Rick Rhea - Tax Map R-5, Lot 033-18 off Evergreen Drive, a preliminary plan is now under review for a (6) lot subdivision being called Evergreen Woods Subdivision. TT mailed abutter notices to owners within 1,200 feet. List of abutters were provided by applicant and reviewed by CEO. Oxford County Soil and Water Conservation District, Ross A. Cudlitz, PE EA&D, Inc. strongly recommends to the Town that they require an individual Site Plan for each lot to be submitted to the CEO by the new Lot owner prior to any building permit
being issued or any clearing taking place. (Letter submitted into public record) Rick Rhea: The Engineer questioned the recommendation that an individual Site Plan be prepared along w/ the building permit or for applicant to specify driveway locations prior to being purchased. CEO: Requesting Applicant have Ross Cudlitz contact him concerning the driveways. Rick Rhea: More details will be provided at next meeting. No additional submissions this meeting.
PB REQUESTED THE FOLLOWING ITEMS AT LAST MEETING,:
1) An additional (5) copies of the Preliminary Plan Application for Evergreen Woods Subdivision and an additional (5) copies of the Stormwater Management and Phosphorus Control Report.:
- Applicant has completed this request.
2) Any other submittals to include (9) copies
- Applicant has completed this request.
3) Sight Distance on Lot 4.
- Applicant has NOT completed this request.
Discussion: CEO: Sight distance is based on MPH. Evergreen Woods Association may already specify a speed. Jane Brown and Kathleen Dibenedetto from Evergreen Woods Association are in attendance and have offered to review Association Guidelines to see if there is a speed limit in place. They will contact the CEO with their findings. DP: If the association does not have a speed limit in place the board agrees that it shall be 35 MPH.
4) Distance of the lots to the water.
- Applicant has NOT completed this request.
Discussion: Rick Rhea intends to put a line on # 4 to show the distance lots are from the water.
5) Show the 6 foot meandering path inside easement.
- Applicant has NOT completed this request.
Discussion: On the easement, Rick Rhea was planning to show the 24’ wide easement w/ a notation to include the meandering path
6) Show lot 8, R5/033-8 on plans. Meandering path will cross lot 8 from the pond.
- Applicant has NOT completed this request.
Discussion: Lot 8 is under its own restrictions
APPLICANT REQUESTING WAIVERS FOR:
1) High intensify soil survey:
- PB agrees to consult w/ Ross Cudlitz for his recommendation on which is needed, medium or high intensity. *Motion to go w/ Ross Cutlitz opinion to know if medium or high intensity is required. BD/KT – Unanimous.
2) Mapping of trees larger than 24”: CEO does not feel that there is one tree larger than 24”.
- *Motion that PB waive this requirement. BD/SB – Unanimous.
3) Hydro-geologic Assessment:
- CEO feels this is quite reasonable and in his opinion will not make a significant impact. *Motion that PB waive this requirement. (4) Agree - SB/BD,DP,KT, (1) abstained – HO, his reason is, due to the moisture on the back of the lots, he remembers one spot had quite a bit of wet area.
*Motion to deem this preliminary application complete with the condition that items 3-6 above will be resolved. Item ( 3) Sight Distance on Lot 4, Item (4) Distance of the lots to the water, Item (5) Show the 6 foot meandering path inside easement and Item (6) Show lot 8, R5/033-8 on plans. Meandering path will cross lot 8 from the pond. Regarding the request for waiver #1: The PB will base its decision upon the direction of Ross Cudlitz for the High Intensity Soil Survey. KT/HO – Unanimous.
Applicant requesting to be on next Agenda and (9) copies of all submissions will be provided, the plan will be labeled FINAL and all changes will be discussed. A Public Hearing date will be decided within 45 days of a completed Final Plan. The High Intensity Soil Information is needed from Ross Cutlitz before PB deems anything complete: *Tabled until next meeting.
10. Miscellaneous:
A. Planning Board Manuals: New manuals have arrived and were handed out to PB members. DP requesting all members review their old manual and any notes in prior manual should be brought to a workshop. BOS requesting old planning board manuals be returned to town office so that there are no outdated manuals floating around. New manuals should not have written notes, highlighting can be done to have an item stand out. DP requesting that ordinances go in a separate binder. August 6th PB will have a workshop to switch things over. TT will email a reminder.
11. Upcoming Dates:
A. Planning Board Meeting July 16, 2013 at 7:00 PM.
B. Planning Board Workshop August 6, 2013 at 7:00 PM.
12. Discussion & comments from Code Enforcement Officer:
A. Longview Meadows Subdivison: Created by the PB in 1988 with a note that states “no further subdividing of lots is allowed” Mr. Mowery lives on lot #8, recently acquired lot # 9 and wishes to convey to an abutter outside of the subdivision a triangle portion of lot # 9. Legal service email submitted into public record. DP requesting TT notify all abutters of this proposed subdivision that will be coming before the PB.
B. Scribner Hill Road: A property owner on Scribner Hill Road and Powhattan Road has been granted a driveway entrance for his property by Richard Bean, Road Commissioner, but it’s encroaching upon a vegetation buffer which is in the CEO’s jurisdiction. This individual would like to come before the PB at an upcoming meeting to request a waiver.
13. Discussion & comments from Board:
A. When does a subdivision Sunset: Subdivision Ordinance, Page 17 –section 8.3: Final Approval and Filing. This was found: 8.3 F – needs to be discussed on one or two subdivisions in town. *Tabled for a future meeting.
B. Shoreland Zoning Ordinance - under section 15 paragraph O, timber harvesting, delete all current language and insert See Maine Forest Service. *This does need to go before town meeting vote if this change is decided upon. Discussion about wading bird wetlands not required anymore by MDEP to be designated RP district. *Tabled until future workshop. CEO thinks this is within this board’s intelligence and PB can make recommendation.
14. Pending Applications:
A. None.
15. Adjournment: With no further business, the meeting was adjourned at 9:25 PM. BD/SB – Unanimous.
Respectfully submitted,
Tanya Taft
Recording Secretary
Approved by: Dan Peaco, Chair
Otisfield Planning Board
Approved on: July 16, 2013
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