Town of Otisfield
Planning Board Meeting Minutes
February 17, 2009
Public Hearing – 7:00 PM
1. Pleasant Lake Overlook, Represented by Tom DuBois, PE, Main Land Dev. Map R9, Lot 38, ~Major Subdivision (14) lots. Tom gave an overview of project. Ross Cudlitz Peer Review approval letter was presented to board. Still waiting for letter from MDEP. Tom just received Ross Cudlitz letter last Friday and sent it to MDEP. HO: Will road be paved before lots are sold? See further discussion below. Rick Micklon: When will infrastructure start? Tom: They would prefer to start when ground is frozen. Motion to adjourn at 7:18PM HO/MM – Unanimous.
Regular Meeting
1. Call to Order: The regular meeting was called to order at 7:20 PM.
2. Attendance: Members present were Chair - Stan Brett, Vice Chair - Dan Peaco, Recording Secretary - Mike McAllister, Herb Olsen, Alternate - Dave McVety, Beth Damon & Alternate - Karen Turino
Code Enforcement Officer: Richard St. John
Planning Board Secretary: Tanya Taft *Absent
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Meeting Minutes from February 3, 2009. Motion to accept minutes. DP/MM –Unanimous.
5. Discussion & Comments from public:
A. None.
6. Residence - Based Business Applications:
A. None.
7. Shoreland Zoning Applications:
A. None.
8. Site Plan Applications:
A. None.
9. Subdivision Application:
A. Pleasant Lake Overlook, Represented by Tom DuBois, PE, Main Land Dev. Map R9, Lot 38, Major Subdivision (14) lots. Tom is looking for final approval. HO: Concerned about road to project causing soil erosion. Would like something in writing about fixing road in its present state. Safety of lake is a large PB concern. Rick Micklon asked if present road will be used for logging. Tom: Probably, but is willing to do whatever needs to be done to keep the town satisfied. CEO: will be overseeing project to make sure everything is done as it should be. PB is requesting a check for $25.00 per lot for final approval. DEP approval on storm water management is still needed. Discussion: $5,000.00 will be paid by applicant to the town and put into escrow for the purpose of any unforeseen soil
erosion issues. Motion to have applicant pay $5,000.00 to be put into escrow to fix any problems, should the applicant not decide to pursue the project at this time. DP/HO – Unanimous. After lengthy discussion, Tom suggested the wording: Road will not be built until (2) lots are sold, after (3rd) lot is sold, road must be built through that lot, after 50% of lots are sold road must be completed to point of binder tar base, finish coat to be installed within one year. Board agreed to this language as a condition of approval. Tom agreed the applicant would need to replace culvert under Powhatan road if problems develop in this spring run-off, and/or if the road commissioner felt the present culvert would become overloaded with the estimated 10% flow increase. TT will draft something up to be signed by Planning Board and put w/ Mylar’s to be filed. Mylars to be signed at next meeting w/ conditions present.
*Motion to accept final application w/ conditions of DEP approval, Utility plan from CMP to follow as agreed at previous meeting. Driveway buffer zone, Performance guarantee for erosion and Road culvert replacement money. DP/HO – Unanimous. *Conditions, to be placed within the addendum, to be recorded with the Subdivision Plan.
Condition 1- Final approval by Maine DEP, including any and all conditions noted within said approval.
Condition 2 - The applicant is to provide a $5,000.00 escrow; for the purpose of potentially correcting soil erosion at the logging / road entrance area onto Powhatan Road.~ This escrow could be a certified check payable to the Town of Otisfield, a savings account or CD naming the Town as the owner, or an irrevocable letter of credit, from which the Town may draw funds to correct erosion problems in this area.~ (Language paraphrased from Article 13.1)
Condition 3 - The applicant is to provide escrow money in an amount to be determined by the Otisfield Road Commissioner; the purpose being to assist the Town in the replacement of the 36-inch culvert carrying the stream that runs through the project site, and crosses Powhatan Road, down gradient of the project site, should the Commissioner find this culvert to be inadequate in size.~ If the culvert is adequate, then this escrow would be returned to the applicant.
Condition 4 - Any woods roads cut through the roadside buffers must be converted to driveways for access to the lot in which they exist.~ If the homeowner would prefer a different driveway location, the existing cleared area must be revegetated in accordance with the requirements of the Otisfield Code Enforcement Officer.
Condition 5 - The applicant is allowed to sell up to two lots upon approval and recording of the Subdivision Plan.~ Prior to sale of any additional lots, the road must be constructed through/beyond the lot to be sold.~ Upon the sale of the seventh lot (50% of the 14 lots), the road must be completed in its entirety, up through the base course of pavement.~ The surface or wearing course must be completed within one year of the placement of the base course.
Condition 6 – Utility Layout Plan, endorsed by Central Maine Power Company, will be provided to the Otisfield Code Enforcement Officer prior to the start of construction.
10. Miscellaneous:
A. None.
11. Upcoming Dates:
A. Planning Board Meeting March 3, 2009 @ 7:00 PM
12. Discussion & comments from Code Enforcement Officer:
A. None.
13. Discussion & comments from Board:
A. None.
14. Pending Applications:
A. None.
15. Adjournment:
With no further business, the meeting was adjourned at 9:53 PM. HO/MM – Unanimous.
Respectfully submitted,
Tanya Taft, Secretary.
Approved by:
Stan Brett, Chair
Otisfield Planning Board
Approved on: 03/03/2009
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