1. Call to order: The regular meeting was called to order at 7:02 PM.
2. Attendance: Members present were Chairman Rick Micklon, Vice Chair Stan Brett, Dan Peaco, Maureen Howard, Alternate Mike McAllister, & CEO, Zak Horton. (Recording Secretary –Alternate Shirley Hamilton & Win Webster – absent) Mike McAllister moved up as a voting member.
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Planning Board Meeting, March 7, 2006 - Motion to accept minutes. DP/SB – Unanimous. RM abstained.
5. Discussion & Comments from Public:
A. None
6. Shoreland Zoning Applications:
A. None
7. Residence Based Business Applications:
A. None
8. Site Plan Applications:
A. None
9. Subdivision Application:
A. Dave Fowler & Tom Dubois representing Hancock Land Management, LLC. – R10, Lot 26. * Not in attendance
10. Miscellaneous:
A. Ordinance Committee- Update – * Not in attendance. PB Discussion: they will not be on future agenda’s unless they request to be as they have yet to attend unless requested.
B. PB discussion with CEO Re: requirements for a permit for above ground fuel storage tanks. (Both above and below 1000-gallon increments).
ZH: Currently no towns permit for above ground storage units. (State Fire Marshall permit only) Known fuel Storage tanks in town: Richard Bean, The Outpost, the Community School, Spurr’s Corner Fire Station, and question on Bolster’s Mills General Store (Bolster’s Mill may be above ground, the rest are below). ZH will visit and inspect all known sites. A form will be implemented by Zak to show siting documentation. PB would like to know if there are others and they suggests Zak research this and report findings back to them at future meeting.
C. Robert Ball, Representing Hancock Land Development – R13, Lot 19. Site Plan Application review for a (5) Acre Gravel Pit. * Not in attendance
D. PB recognized an error Re: April 19, 2005 minutes. Jason Edwards, Map R8, Lot 29. Board wishes to change word “variance” to “waiver” as per Town of Otisfield Building Ordinance, section3, letter N. TT recording secretary will so note this change upon the April 19, 2005 minutes. This change will be notarized.
11. Upcoming Dates:
A. Planning Board Meeting April 4, 2006 at 7:00 PM. ~~
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12. Discussion & comments from board:
A. RM: Town changing from CABO to IBC. PB Letter to BOS, RE: PB position on procedural process: *PB & CEO will discuss, Public Hearing, Recommendation to BOS, Town Warrant, then Town Meeting.
Current code is better then having no code at all, but has cracks in it and references other code books. State has adopted IBC, and requires any change of town code to become the mandated IBC.
RM/ZH/TT: Working on town fees to be done by town meeting in June. It is to be implemented by BOS, not requiring a vote at town meeting.
B. RM: “Emailing PB Minutes to the Public” The answer is currently “no”. BOS agrees that the public shall have access only via hard copy, accessible at the town office. In the future the information will be on the town website, so it will not be an issue.
C. Discussion outside of meetings: BOS requiring that no PB member discuss any resident’s concerns outside of PB meetings. If someone has a question, refer them to Board chair or tell them to bring it to the next public meeting.
D. Underground Utilities: RM: We should invite the OC and Chief Hooker in to meet w/ us and bring issues they have regarding this issue. PB members willing to revisit if necessary. Add to April 18th agenda. TT to send e-mail requesting their attendance.
E. Town Website: Currently under construction.
F. PB Manual Review: April 4th meeting devoted to this..
G. Term Recommendations. PB would like new members to have their own term. RM recommends writing a letter to BOS w/ suggestion. RM’s term expires soon, to be on a future BOS meeting agenda. Discussion: After a year, implement policy that allows alternates to become voting members. To discuss at a future workshop.
H. Commercial land: Introduce into future minutes a statement that certain lots in town were voted (by BOS) to be designated as commercial and when. ZH will research this with TT and Marianne, and report back at a future agenda.
I. Next Agenda: PB & Zak to discuss possible subdivision violations.
J. RM: Ordinances and codes. Handout submitted for each PB member to review.
K. PB – Town policies / conduct agreements : Members must sign and return to MIM or TT by due date of 3/31st.
L. Board Absenteeism: PB Manual dated 3/3/90, section 2, letter D, “a vacancy shall occur upon the resignation or death of any member or when any member fails to meet four consecutive regular meetings or fails to attend 75% of all meetings, during the preceding 12 month period”. Discussion: Chair will advise BOS in writing about discussion on WW’s extended absence.
13. Discussion & comments from CEO:
Subdivision course being offered in Norway. Zak and possibly two others planning to attend. RM recommends each member trying to update themselves on workshops offered at least once in a year. RM: “Our continuing education in planning board issues is very important. Please consider attending related courses such as subdivision review, erosion control, or resource protection workshops.”
14. Adjournment:
With no further business, the meeting was adjourned at 10:15 PM. MM/DP – Unanimous.
Respectfully submitted, Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: _______________________
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