1. Call to order: The meeting was called to order at 7:00 PM.
2. Attendance: Members present were Vice Chair Stan Brett, Dan Peaco, Maureen Howard, Alternate Mike McAllister, Recording Secretary – Alternate Shirley Hamilton & CEO Zak Horton. (Chairman Rick Micklon, & Win Webster, not present) Shirley Hamilton and Mike McAllister moved up as voting members.
3. Quorum: Board had a quorum.
4. Secretaries Report:
A. Planning Board Meeting, February 21, 2006 - Motion to accept minutes. DP/MH – Unanimous.
5. Discussion & Comments from Public:
A. None
6. Items of discussion for Workshop:
A. Residence Based Business’s *PB would like to address question #3 “Board Tabled this”
B. Policies, Procedures & Bylaws- Board would like to discuss alternates positions to vote and switching terms so that alternates can get into voting positions.
MH: PB is a long learning curve, it’s better to have longer terms. Board Discussion: Full time members and no Alternates. If (7) persons are on a board, w/o being alternates, then a (5) person quorum is needed and this may be difficult. Perhaps keeping as is, w/ the option of everyone being able to vote. “Board Tabled this”.
C. Storm Water Management issues added to the application next to Erosion Control with an example. (Ken Bartow’s suggestion) “Board Tabled this”
D. Model Notice of Decision. – TT gave PB member’s copies at last regular meeting and it will be discussed in a future workshop. “Board Tabled this”
E. Shoreland Zoning Permit Application “Board Tabled this”
F. Site Plan Determination Form “Board Tabled this”
G. Model Application Form. (Subdivision) “Board Tabled this”
H. Residence Based Business Applications - PB discussion with CEO Re: requirements for a permit for above ground fuel storage tanks. (Both above and below 1000-gallon increments).
I. PB Manual Review: MH would like to make sure she has the most up to date of everything. Perhaps discuss at next meeting to dedicate a full workshop to this matter.
7. Miscellaneous:
A. Kim & Brian Hughes - R9, lot 71E, Lot 6 - Paro Heights Subdivision. Kim & Brian have (9) signatures out of the (11) requested. Still planning to obtain the last two signatures, they have verbally agreed. Motion that the PB delete the following words from the Paro Heights subdivision: Under PB conditions: “conveyances shall be subject to the first amendment to the declarations of restrictive covenants for Paro Heights to be included in warranty deeds and to be recorded prior to or contemporaneously with this REVISED PLAN in the Oxford County Record of Deeds”. MH/DP – Unanimous.
8. Upcoming Dates:
A. Next Regular Meeting: March 21, 2006 at 7:00 PM.
9. Discussion & comments from board:
A. RM: "emailing PB Minutes to the public" “Board Tabled this”
B. CEO stated he is in the process of updating all of the current town applications. MH: When update is complete, she would like a binder with all applications in one place to be kept at the town office in the meeting room. All members agreed.
10. Adjournment:
With no further business, the meeting was adjourned at 9:15 PM, MH/MM – Unanimous.
Respectfully submitted,
Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: ________________________________
| 
