Regular Meeting Minutes
October 18, 2005
1. Call to order: The regular meeting was called to order at 7:01 PM.
2. Attendance: Members present were Chairman Rick Micklon, Vice Chair Stan Brett, Dan Peaco, Win Webster, Alternate Mike McAllister, & Recording Secretary – Alternate Shirley Hamilton. (Maureen Howard – absent) Shirley Hamilton moved up as a voting member.
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Regular Board Meeting, September 20, 2005- Motion to accept minutes. SB/DP – Unanimous.
B. Public Hearing Minutes from September 20, 2005 (Camp Manasseh)-Motion to accept minutes. DP/SB – Unanimous.
C. Workshop Minutes from October 4, 2005 (Camp Manasseh) - Motion to accept minutes. DP/SB – Unanimous.
5. Discussion & Comments from Public:
A. Beth Damon – Ordinance Committee: re: Site Plan Ordinance. Wants to update PB and request written direction from PB. Almost done working on site plan, 7 or 8 months into it. Board discussion, RM states Site Plan ordinance is the most used document. It has been useful to date, not finding a lot of fault. SH, what is your reason, Beth Damon stated she intended to put through steps for approval, gather work, and submit to PB. Work in progress. DP, now that he understands he is in agreement. SB feels there are areas that need to be updated. MM in favor. RM, Ordinance Committee has PB permission to go ahead w/ this. Jim Bishops, one of key ordinances for
town, did the group address items in comprehensive plan? Beth Damon: part of discussion. RM states they should have a workshop with PB. PB will call a public hearing following workshop, if necessary.
B. Beth Damon – Ordinance Committee: re- Underground Utilities update. Cost and safety are major issues. 3 different options. Supporting data submitted to PB.
All new residential dwellings shall be required to have a disconnect for Electrical power on a pole or pedestal at least 25 feet from the dwelling.
All new residential dwellings shall be required to have a discount for electrical power on the outside of the dwelling.
Remove section N. from the ordinance. Rely on Section L. to require utilities to comply to CABO and state standards.
*PB will workshop this and get back to Ordinance Committee.
C. Allen Renfew R8, Lot 49 – Question about Power Lines. Planning Board will address his power line issue with CEO.
6. Shoreland Zoning Applications:
A. Simon Vigue representing Hank Owen –U7, Lot 24 & 25. Wants to build camp on Thompson Lake. Letter of representation presented by Simon Vigue. Camp will be 28’ x 34’, two story, 10’ deck across front, 12’ screened in. 4’x 28’ small walkway. Fireplace, DP: where is the deck situated? Between two camps. Private Road. No road-opening permit required. Plans to start construction immediately. Drilled well. Plenty of distance from well to septic. Driveway will stay gravel. Erosion control: Bark mulch and silt fence is what he’s planning to put in. Board will take applicants word on distance from well to septic.
Motion that we accept as presented with comments made on it. WW/SB – Unanimous.
B. Ethel Turner – R3, Lot 78. Wants to build a Bunkhouse. Easier to rent if she could have a second bedroom. Additional sleeping space for two more people, plus a full bath and screened porch. CEO proposed adding three new chambers to her septic system as a precautionary, to make sure the system is not overloaded. 20’x 20’ building. RM, would like Walter Horton to see what the effects are to her existing engineered septic system. Board would like a letter from Site Evaluator, Walter Horton regarding any necessity to update current system.
7. Residence Based Business Applications:
A. None
8. Site Plan Applications:
A. Dan Simoneau – R7, Lot 16. Camp on Saturday Pond. Not in attendance. RM entered email submittal request to Dan Simoneau, into public record.
9. Subdivision Application:
A. Craig Higgins – R9, lot 38, Preliminary Review for a 14-lot subdivision.
Representing L&R logging, LLC – Not in attendance.
B. Allen Renfrew – R8, Lot 49. Sketch Plan Review for proposed subdivision on Bolsters Mill Road. House started with building permit. Board explained to Mr. Renfrew that the next meeting he will need nine (9) copies of submittals for each member, PB secretary and CEO. Board explained Mr. Renfrew will be doing a major subdivision because it is more then 3 lots. RM will need to have CEO discuss with applicant his current building permit, the use of overhead electrical service (number of poles), and Mr. Renfrew’s rights to subdivide his land as proposed. The submitted sketch plan may not conform to current subdivision ordinance because of driveway
and road restrictions.
10. Miscellaneous:
A. Brian & Kim Hughes – Question Regarding Parro Heights Subdivision. The Hughes own a 6-acre parcel on Pleasant Lake. Site Plan states no driveway shall cross any buffer areas, but the same verbiage is not in their deed or any other lot owner’s deeds. They want to put a 25’ driveway through to access their land directly behind said lot.. Discussion: PB may need to notify the abutters if an existing subdivision needs to be amended. Second issue is the road has never been conveyed over to the subdivision from the owner George and Shirley Porter. WW suggests that the PB may need help with this. PB would like the Hughes to submit an
official request in writing to the PB from legal counsel and board will review it
*Motion to extend meeting past 9:00 PM, DP/SB – Unanimous.
B. Fergus Lea, Engineer for AVCOG, assisting PB with Camp Manasseh.
Submitted findings of fact and conclusions of law. Ferg, asked if Dan Simoneau would submit items needed, prior to final approval. RM, Board will not approve until completed application is accepted with all requested submittals on file.
1. Board decided drawings are not needed.
2. Confusion surrounding number of activity fields.
3. Road: Turn around issue. (No apparent turn around other than parking lot).
4. Road ordinance profile (Condition it will be constructed properly).
5. Details for fire pond. (Lacks construction details).
6. Define the reserved area. (Would like to see deed restrictions for cutting area)
100’ buffer should be a no cut zone. 50’ buffer will be no cut, with the exception of a path.
7. Otisfield Road Construction Ordinance. Private Road. Paved 20’ road with 4’ shoulders.
8. Noise- addressed in submittal. Deleted late night activities paragraph.
C. Residence Based Business Applications - *PB would like to address question #3 *Board moved on discussion. Will be on next agenda.
D. PB discussion with CEO Re: requirements for a permit for above ground fuel storage tanks. (Both above and below 1000-gallon increments).
*Board moved on discussion. Will be on next agenda.
11. Upcoming Dates:
A. Next workshop November 1, 2005 at 7:00 PM
B. Next regular meeting November 15, 2005 at 7:00 PM.
12 Discussion & comments from board:
A. PB would like to discuss with CEO the requirements for a permit regarding above ground fuel storage tanks. (Both above and below 1000-gallon increments).
*Will be on next agenda.
B. Residence Based Business Application
Note – PB would like to address question # 3 in the future.
*Will be on next agenda.
C. RM will draft a memo to Ordinance Committee for written direction re: Site Plan Review.
D. Camp Manasseh - RM will forward findings of fact provided by Ferg directly to Dan Simoneau noting that edits will follow and tell him we are still awaiting his submittals.
E. Camp Manasseh - Before we vote for approval, more money may be needed.
13. Adjournment:
With no further business, the meeting was adjourned at 10:45 PM. DP/MH – Unanimous.
Respectfully submitted, Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: _______________________
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