Workshop Minutes
October 4, 2005
1. Call to order: The Meeting was called to order at 7:04 PM.
2. Attendance: Members present were Chairman Rick Micklon, Vice Chair Stan Brett, Dan Peaco, Win Webster, Alternate Mike McAllister, & Recording Secretary – Alternate Shirley Hamilton. (Maureen Howard was not present)
3. Quorum: Board had a quorum.
4. Discussion & Comments from Public:
A. None
5. Site Plan Applications: Dan Simoneau – Camp Manasseh - R7 Lot 16: Youth camp on Saturday Pond. Fergus Lea, Engineer for AVCOG believes a draft of what goes to MMA should be given to the applicant. Original date of first application: May 7, 2004. first meeting: May 18, 2004, Four (4) Public Site Walks: September 14, 2004, October 25, 2004. November 14, 2004, September 6, 2005, One (1) informational hearing: November 16, 2004, One (1) Public Hearing: September 20, 2005. Date of final acceptance was August 16, 2005.
Otisfield site plan review ordinance. Page 16, General Review standards:
1. Preserve & enhance the landscape: Deed restrictions for DEP should be submitted as a condition for PB approval. 100’ perimeter buffer was suggested by Ferg Lea. PB agrees / reasoning is that it will help satisfy abutter concerns regarding “sight and sound issues”.
2. Relation to proposed buildings to environment: Applicant has met criteria.
3. Vehicular access: Applicant has agreed to build the access road from the Ahonen Road to the buildings, according to current town ordinance standards. Applicant has agreed to work with Fire Chief and the State Fire Marshall’s office for agreed turnouts, road dimensions and parking area.. Secondary means of egress: snowmobile trail/CMP trail. (PB would like it to be in agreement w/ fire chief). Developer should be responsible for maintaining trail.
4. Internal traffic: a turnaround stipulation may be required. Ferg suggests a hammerhead would work best. PB feels the applicant has met the criteria for internal traffic if State Fire Marshall’s office approves. Road ordinance section 6, letter L, T-turnaround or cul-de-sac.
5. Conservation, Erosion and Sediment Control: professional consultants. Scott Williams, DEP, George Sawyer, Oxford Country Soil and Water Conservation District. – Ross Cutlitz / all agree on design, construction, and maint. Of proposed plan.
6. Site Conditions: RM will check with BOS on issues re: CEO inspections. PB is satisfied w/ this.
7. Advertising Features: N/A per PB. Applicant will comply with the town sign ordinance.
8. Special Features: Such special features will be well screened from abutting property.
*Motion to extend the meeting past 9:00 PM. DP/WW – Unanimous.
9. Exterior lighting: Applicant has agreed not to light the ballfield. Non-glare type of lighting must be used on building exteriors, parking areas.
10. Emergency Vehicle Access: Road shall be built to State Fire Marshall’s office, Fire Chief and current town of Otisfield’s Road Ordinance. PB agrees to consider it as private road, due to relatively low traffic and environmental impact.
11. Municipal Services: Solid Waste will be a contracted service, not to be utilizing the services of the town
12. Surface Water: Applicant provided professional engineering for this. He has an approved phosphorus plan.
13. Phosphorus Export:. Phosphorus plan submitted that met DEP standards.
14. Ground Water: Other activity proposed on the site will not impact ground water. Any heating tanks should meet the requirements of the town ordinance.
15. Air Pollution: PB feels dust, dirt, etc will not apply, because the road will be a private road standard, with the condition of being paved. (20’ with 4’ shoulders)
16. Odor: no odors due to the nature of the activity and solid waste will be removed no less then weekly.
17. Noise: Town does not have decibel levels. Should any disturbance arise, it should be considered a civil matter between the applicant and the abutter. Condition that no megaphones or PA systems be used.
18. Sewage Disposal: Engineered system that will be approved prior to occupancy.
19. Waste Disposal: Ferg will address.
20. Comprehensive Plan: Ferg will address.
21. Existing Utilities: Ferg will address.
22. Water Availability: Sprinkler systems, water pond, drilled well.
23. Shoreland Zoning: Complies with our ordinance.
24. Financial & Technical Capacity: PB has accepted his financial letter.
6. Discussion & Comments from Board:
PB asked that TT contact Dan Simoneau for:
1. Deed restrictions that were part of DEP submittal
2. Designed, designated turnaround area other then the parking lot at the end of the road.
3. Contract between Camp Manasseh and those that will use his camp.
4. Blue prints of the proposed buildings.
PB requested that TT put Fergus Lea, Engineer for AVCOG on next agenda.
7. Adjournment:
With no further business, the meeting was adjourned at 10:20 PM SB/WW – Unanimous.
Respectfully submitted,
Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: ________________________________
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