Regular Meeting Minutes
September 20, 2005
1. Call to order: The regular meeting was called to order at 8:16 PM.
2. Attendance: Members present were Chairman Rick Micklon, Vice Chair Stan Brett, Dan Peaco, Win Webster, Alternate Mike McAllister, & Recording Secretary – Alternate Shirley Hamilton. (Maureen Howard – absent) Mike McAllister moved up as a voting member.
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Regular Board Meeting, August 16, 2005- Motion to accept minutes. DP/WW – Unanimous.
B. Site Walk Minutes from August 16, 2005 (Craig Higgins)- Motion to accept minutes. DP/MM – Unanimous.
C. Site Walk Minutes from September 6, 2005 (Camp Manasseh) - Motion to accept minutes. DP/SB – Unanimous.
5. Discussion & Comments from Public:
A. Jim Bishop – The way the Road Committee Ordinance was written, it is to be administered by PB. PB understands and agrees.
B. Fergus Lea, Engineer for AVCOG. RM introduced him and explained to PB that he asked him to attend Public Hearing, listen, and assist PB in developing the findings of facts / conclusions of law.
Fergus Lea:
1. If camp does all they intend to do, they are in good shape.
2. Make sure they have everything in writing. The weak part of application is that not much is in writing.
3. Ask them to submit a copy of their contract. (Policies and procedures manual)
4. Will they be developing trails? If so, they should define snowmobile trail, ATV trail or any trails they may want to develop. Designate trails early or at least say they will be maintained to “trail use standards” (D.O.C.).
5. More information needed on road to comply with the town’s ordinance. Conflict of road size. Stated 16’ originally, must be 20’.
6. If the camp is sold, you want to have a condition that does not count on the good nature of the present camp owner. (Get things in writing)
7. Define change of use, so the use of this camp, can be more narrowly defined, i.e.: One change could be going from non–profit to a for-profit.
8. CMP/Power issue; conditional approval, based on them coming in with an approved adequate power.
9. George Sawyer is designing the road. We need to see that prior to approval.
10. Dan Simoneau will not be allowed to build the road. It must be designed and built by road building professionals and engineers.
6. Shoreland Zoning Applications:
A. None
7. Residence Based Business Applications:
A. Rick Micklon - R3, Lot 56 - Maine Building & Development, LLC,
RM Recused himself. Stan is moved up as Vice Chair. Board questioned #3. RM explained the LLC. He explains he is the manager of this entity, not the owner. RM does not plan to have a lighted sign at this point, but if he did, he would follow regulations. He does not plan to have posted hours, ever. Motion stating no public site walk is necessary and to accept this application as presented. DP/MM – Unanimous.
8. Site Plan Applications:
A. None.
9. Subdivision Application:
A. Craig Higgins – R9, lot 38, Preliminary Review for a 14-lot subdivision.
Representing L&R logging, LLC – Not in attendance.
10. Miscellaneous:
A. PB discussion with CEO, regarding requirements for a permit for above ground fuel storage tanks. (Both above and below 1000-gallon increments).
*Board moved on discussion. Will be on next agenda.
B. Submittal from Maureen Purdy regarding Camp Manasseh into public record.
C. Submittal from Win Webster: Phosphorous levels into Saturday pond, placed into Manasseh submittals. Lewis Wetzel - Lake Survey Form (submit copy to Marianne)
D. Maureen Howard – Letter presented regarding absenteeism. Discussion: If Maureen misses only three regularly scheduled meetings (3rd Tuesday of each month) she is not in jeopardy of being removed from the Board. This conforms to the PB Manual regarding absenteeism.
11. Upcoming Dates:
A. Next workshop October 4, 2005 at 7:00 PM.
B. Next regular meeting October 18, 2005 at 7:00 PM.
12 Discussion & comments from board:
A. PB would like to discuss with CEO the requirements for a permit regarding above ground fuel storage tanks. (Both above and below 1000-gallon increments).
*Will be on next agenda.
B. Residence Based Business Application
*Note – PB would like to address question # 3 in the future.
13. Adjournment:
With no further business, the meeting was adjourned at 10:15 PM. DP/MH – Unanimous.
Respectfully submitted,
Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: ________________________________
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