Regular Meeting Minutes
August 16, 2005
1. Call to order: The regular meeting was called to order at 7:08 PM.
2. Attendance: Members present were Chairman Rick Micklon, Vice Chair Stan Brett, Dan Peaco, Win Webster, Maureen Howard, Alternate Mike McAllister, & Recording Secretary – Alternate Shirley Hamilton.
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Regular Board Meeting, July 19, 2005- Motion to accept minutes. MH/DP – Unanimous.
B. Workshop Meeting, August 2, 2005 - Motion to accept minutes. DP/MH – Unanimous.
5. Discussion & Comments from Public:
A. Gary Tougas, re: precautions and concerns for fire calls. Would like street names addressed. RM: This is a BOS issue, but we will take it into consideration and will help in any way we can. RM will talk with BOS re: PB jurisdiction involving road issues as addressed by new Road Ordinance.
6. Shoreland Zoning Applications:
A. None
7. Residence Based Business Applications:
A. Rick Micklon - R3, Lot 56 - Maine Building & Development, LLC,
*Board moved on discussion. Will be on next agenda.
8. Site Plan Applications:
A. Richard Bean Sr. – R3, Lot 53 – Oil Tank Storage Facility.
RS has only driven by site and it’s an ordinary setup with a roof over it. 1000-Gallon flammable liquid storage tank. PB thinks town should know who has what, so the fire dept. is aware of what they have to work with. RM: you’re not actually constructing anything, only delivering a cement concrete container. Until the Town, PB and BOS say we are going to have a permitted process, the only thing that is applicable is the ordinance at hand. If the Board deems a site plan review is necessary, then we will do that. PB will not go against State Fire Marshall. PB asked Richard to get an inspection report back to them, from State Fire Marshall’s office showing approval. Richard stated he would. Application complete. Gordon Chamberlain feels abutters should be notified. Motion that
there is no need for site walk by PB and the application is acceptable. WW/DP. – Unanimous.
B. Town of Otisfield, Garry Dyer – R9, lot 22 - Oil Tank Storage Facility
Garry Dyer representing the Town. Spurrs Corner Fire Station, 904 State Route 121. RS no problem with this, it’s the same set up as Richard Bean Sr. Garry Dyer: Items delivered, not set up. Waiting on State Fire Marshall Site Permit. Property line is approximately 55’ from the side. PB would like Garry to supply permit back to CEO so it is on file. Motion that there is no need for site walk by PB and the application is acceptable. WW/SB. – Unanimous.
C. Dan Simoneau R 7, lot 16, Appearing for Site Plan Review for Camp on Saturday Pond.
RM explains Financial Commitment letter was accepted by BOS.
Motion that we now have a completed application for Camp Manasseh on file. MH/DP – Unanimous. Findings of Facts submittal dated August 8, 2005 from Scott Williams. DEP stormwater management submittal in hand, dated April 11, 2005. George Sawyer: Revised plan is based on DEP’s review. No changes as far as the layout. Site location review is now needed. Scott Williams is in agreement with what George Sawyer has stated. No changes in erosion control plan. Soil Erosion Control Plan has been approved by Scott. Approved septic disposal system. Ross Cutlitz, - Oxford County Soil and Water Conservation District is the town’s third party inspector. Applicant will pay for the services, not the town. Scott Williams in agreement with George Sawyer. Approved storm water management plan from DEP. RM:
How will it be reported back to the town? Sawyer indicated that after each site visit he will give a written report to who ever wants it. PB thinks one copy to PB Chairperson and one copy to CEO. RM will make sure that the BOS gets a copy. Site should be inspected twice annually for at least (3) three years to ensure baseline water quality for Town of Otisfield. Site Walk scheduled for September 6th, 2005, 5:30 PM at the property. TT will notify Abutters. Public Hearing scheduled for September 20th, 2005, 6:30-8:00 PM. Regular meeting to follow.
9. Subdivision Application:
A. Craig Higgins – R9, lot 38, Preliminary Review for a 14-lot subdivision.
Discussion process (sketch plan) he is representing L&R logging, LLC. Representation letter submitted. Major subdivision. Site walk completed tonight. 5’ contours on site. Scott Williams: if area is representative of entire site in respect to topography, then 5’ contours are fine. Scott, George and Craig will walk land more thoroughly, and report Scott’s thoughts to PB. Craig will submit a preliminary plan to PB at next meeting. Craig Higgins would like to be on next month’s agenda
10. Miscellaneous:
A. PB discussion with CEO, regarding requirements for a permit for above ground fuel storage tanks. (Both above and below 1000-gallon increments).
*Board moved on discussion. Will be on next agenda.
11. Upcoming Dates:
A. Next workshop September 6th, 2005 Cancelled (Site walk only) 5:30PM at property R 7, lot 16 (Camp Manasseh)
B. Next regular meeting September 20th, 2005 following a Public Hearing scheduled from 6:30-8:00 PM. R 7, lot 16 (Camp Manasseh)
12. Discussion & comments from board:
A. RM would like to be put on next agenda for review of his Residence Based Business Application for Maine Building and Development, LLC.
B. PB would like to discuss with CEO the requirements for a permit regarding above ground fuel storage tanks. (Both above and below 1000-gallon increments).
C. RM will write a letter to BOS, Re: PB request that all application forms be handed out by CEO only, not from the Town Office.
13. Adjournment:
With no further business, the meeting was adjourned at 9:45 PM. WW/MH – Unanimous.
Respectfully submitted,
Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: ________________________________
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