Town of Otisfield
Board of Selectmen Meeting Minutes
June 21, 2017
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting Minutes from June 7, 2017. *Motion to accept minutes. RM/HF – Unanimous. (LA abstained)
4. SPECIAL EVENTS:
A.
5. BOARD & COMMITTEE REPORTS:
A. Planning Board: Chair - Karen Turino: Applicant Uel Gardner DBA Weaponcraft LLC, Map R09, Lot 057, sand/gravel pit off Station Rd. Came before the PB last night proposing an educational training site for firearm safety & proficiency. He has said that he would not generate more than 15 cars per session. He needs “A statement from the Selectmen that the road or street that will serve the project has the capacity to serve traffic associated with the project” *Motion that we allow the applicant to use the road and we agree that based on what was presented, the road or street will serve the project as needed. LA/HF – Unanimous.
B. Conservation Committee: Chair – Maureen Howard
1) Greely Brooke Clean Up: MH wanted to thank the BOS for their support with the recent Saturday clean up. Otisfield Conservation Committee along with other volunteers got together with the Town of Oxford volunteers to do the clean up. A thank you letter was placed in the newspaper by Maureen thanking everyone involved. Recently Maureen went back down and found (4) tires next to the brook that were disposed of down there in the last week. RM will call Richard Bean to request his assistance in disposing of them. Maureen is requesting the town put signs at this location to deter anyone from dumping waste here. Maureen will work with AP to order (4) new signs. (2) for the turnaround area and (2) at the bridge.
2) Maine Conservation Commission: Maureen is requesting the opportunity to become a member of this organization for $100.00 a year. All agree that she is welcome to give it a try, but that a former Conservation Committee Chair did not feel it was worth the enrollment.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Community Hall Door: AP: Locksmith coming tomorrow morning at 8:00 AM to fix the lock.
B. CMP; Pole permit: *Motion to approve the CMP pole permit on Bean Road. RM/LA – Unanimous.
C. Fuel oil prices: Prices should be locked in for the Town Office, Community Hall, (3) Fire Stations and the Town Garage. Anne got prices from CN Brown # 2 Heating Oil: Last year it was $1.64, this year it was $1.68. *All agree to stay with CN Brown another year as there prices are very competitive. AP will send in contract. D. Heniger Park Lease language. AP: Lot 4 will be doing some building and they have a private lender, lending them the money. Lease language states “Institutional lender, not private”. BOS have no problem with who lends them the money in this situation but the original terms remain.
E. Town Roads: AP: At Public Hearing there were comments made about documenting Town Road Information: We currently have the RSMS Software and discussed Richard Bean and Tanya Taft work together a few hours a week to get this information on paper. All agree it’s a great idea. TT will talk with David Hyer for his input on this. BOS thanked AP for looking into this.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Saturday Pond Dam easement.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 25 to pay the town bills. LA/RM - Unanimous.
B. RFP’S – (Request for Proposals) Board and Administrative Assistant reviewed RFP for our Municipal Solid Waste for the upcoming year. Our current contract expires on 9/30/17. Some edits were made, Anne will forward to Becky Seacrest our AVCOG representative. Town Meeting warrant was reviewed for upcoming meeting. Selectmen discussed which one of them would read which article.
C. Re-valuation: HF: Spoke with John E. O'Donnell & Associates in May. The information provided was that the ratio between shore front and non-shore front property is 98%. Otisfield has a quality rating of 13% which is good. The cost to have the revaluation last year was $120k and this year it is currently at $133K. This is to go and look at the houses from the outside only. All agree that if the quality and assessment ratios are good,
why change anything. It’s recommended that it gets done every 10 years. All agree that in the future this would be a good area to use TIFF money.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Cemetery Fences: RM: I would like to have any and all fence repairs and installation during the 2017/2018 calendar year completed. Dan Peaco agrees.
B. FD flags: DP: Spoke with Kyle Jordan and will be removing all FD flags at the same time as removing the others.
C. Beach Gate: Current hours are from 6:00 am – 10:00 PM. All agree that it should be changed to 9:00 PM. AP will contact Brian.
D. Pleasant Lake Dam: HF: One final payment is due to T-Buck. A metal screen will be purchased to place in the front of the dam to be sure no one gets sucked in should they be swimming in front of the dam. It could be a dangerous situation not having the screen there.
E. Electronic Sign: RM: At Public Hearing the electrical and excavation prices for the electronic sign were requested. Seth Field provided a quote of $1,170.00. RM will contact Richard Bean for the excavation cost so everyone can see the whole picture.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:55 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on July 19, 2017
| 
