Town of Otisfield
Board of Selectmen Meeting Minutes
April 19, 2017
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting Minutes from April 5, 2017. *Motion to accept minutes. LA/RM – Unanimous.
4. SPECIAL EVENTS:
A. Single Source Recycling: All agree to meet with Becky / AVCOG, Wednesday, April 26th @ 10:00 AM @ AVCOG.
5. BOARD & COMMITTEE REPORTS:
A. Board of Appeals: Board of Appeals members will meet Thursday, April 20, @ 6:00 PM to finish editing Board of Appeals’ Ordinance.
B. Finance Committee will meet tomorrow night, Thursday, April 20th at 7:00 PM.
C. Conservation Committee: An application was received from Gordon Chamberlain prior to last meeting and BOS asked that he come in to meet with them regarding why he would like to be on this committee. He did not come in as requested. All agree to close this application.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Town Pound: Callie Zilinksy: There are grants to be given this year. She would like to pursue an application for a national registry placement. Registration process will begin if money is provided. It may not happen right away, but they will start the process to evaluate for eligibility once the registration process is complete. Once considered for the registration, they can apply for a grant. It’s a matching grant. A sign or plaque, is what the money would be used for. Last small sign cost approx. $1,800.00. Clearing out needs to be done. HF will discuss this with Danny Peaco. Quit claim deed has been recorded. AP will provide Callie with a copy. *BOS are on board and gave permission to move forward with this project.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Tax acquired Property: HF: I would like Sharon to send everything she has to Town Attorney, Phil Saucier, to make sure that we have done all that was needed to be done. I’ll contact Phil. RM: I would support that, because if we sell the property, the sale will cover any attorney fees. *Motion that any and all attorney fees be added to the owner’s expense if they purchase it back. LA/HF – Unanimous.
B. Efficiency Maine Small Business Initiative: AP: Updating all lights in the entire town office building with efficiency lighting. This will allow Otisfield to be eligible for installation of energy measures. This initiative grant will provide an 80% rebate of the funding. The total cost of this project would be $8,655.06, Otisfield would only be required to pay $1,418.49. *Motion that we take that money from buildings and grounds to cover the Otisfield cost. LA/RM Discussion: This is a great incentive to update our lighting and it would be foolish not to take advantage of this. It will provide better lighting and provide an estimated reduction in total electric consumption of 68% a year. All agree. – Unanimous.
C. Heat Maintenance: AP met with James Reid Heating, Inc. out of Hebron, our new heating contractor for the town. Jim went through all of the buildings in town and replaced the flu pipe in the garage that we just had the power vent put in for. MMA came and noticed a rusty pipe so Jim replaced it. HF: Please add Jim on our list of contacts.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. Pleasant Lake Dam
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 19 to pay the town bills. LA/HF - Unanimous.
B. Marijuana Ordinance Information: Handouts will be provided. *Motion that if this passes Phil Saucier, Bernstein Shur’s approval, we will put it on the Town Warrant. HF/LA – Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Pleasant Lake Dam: HF: The water is flowing as it should be and it looks very professional. T-Buck did a great job. This Friday a final inspection will be done by Myron Petrovsky and then final invoices will be sent and we will know how much over budget it went. RM: I’d like Otisfield to send a thank-you letter to Peter Barber, PLPP Assistant President for their financial support and good working partnership with the Towns. HF: Peter played a major role in this project from day one. * All agree.
B. Town Office Sign: RM: Met with Neokraft signs from Lewiston. Literature has been provided and has been left with Annie. Multiple towns were looked at. An “ICE” sign is what she is suggesting. Some towns prohibit a lit LED sign as it can be distracting. The ICE sign, only comes in black and white. (White letters on black or black letters on white). Service rep will take some pictures of current signs and come to an upcoming BOS meeting to do a presentation. All think this is a great idea.
C. Ice Danger Signs for Pleasant Lake: HF removed all posted danger signs that had been put up and requested TT remove posting from website.
D. Spurs’ Corner septic: HF: Harley determined that the pump did need to be replaced and replaced it.
E. Old Ambulance – Currently parked at the Spurs Corner Fire Station. All agree to reconsider placing it at Town office and leaving it at Spurs Corner. AP wrote something up and sent to newspaper that sealed bids are due May 17th at 7:00 PM.
F. BOS need to meet with AP to discuss Town Financials for Town Meeting: *All agree to meet Tuesday, May 2nd @ 6:00 PM upstairs.
G. Oxford Municipal Officers meeting, Oxford County update: RM Plans to attend this informative meeting and suggests the BOS attends to know what’s going on at the County because it affects our taxes. LA & HF said they’d be there.
H. HF asked AP to Query SAD 17 reps to come in for an upcoming meeting with the BOS.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:05 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on May 3, 2017
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